Administrative Assistant - Philanthropy

Florida Nursery, Growers & Landscape Association (FNGLA); Napoli; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A renowned botanical organization in Naples seeks a Philanthropy Administrative Assistant to support its President and CEO and Director of Development. This role involves managing donor interactions, organizing events, and handling administrative needs. Ideal candidates should have an associate degree and significant administrative experience. The position requires strong communication, organizational skills, and proficiency in Microsoft Office. This is a full-time role with a competitive benefits package.

Servizi

Medical

Dental

Vision

Life Insurance

Retirement Plan with matching

Short-Long Term Disability

PTO

Paid Holidays

Garden Perks

Competenze

• 5-7 years experience as administrative support in non-profit or private sector.
• Proficiency in correspondence and report writing.
• Ability to handle multiple tasks and prioritize effectively.

Mansioni

• Manage professional calendars of President and CEO and Director of Development.
• Write donor proposals and gift agreements.
• Coordinate internal meetings for the Director of Development.

Conoscenze

Strong written and verbal communication skills

Excellent organizational and time-management skills

Strong interpersonal skills

Attention to detail

Formazione

Associates degree

Strumenti

Microsoft Office Suite

CRM systems

Descrizione del lavoro

Naples Botanical Garden

Naples

Salary Description: $24.62 Hourly

Classification: Non-Exempt

Organization Description

Naples Botanical Garden is a 170-acre world-class paradise, featuring the flora and cultures of the tropics and sub-tropics including Brazil, the Caribbean, Southeast Asia, and Florida. The Garden’s mission is to connect people and plants through display, education, conservation, and applied science. The Garden has beautifully restored native habitats, cultivated gardens, walking trails, and public programming that offer education and enjoyment for people of all ages. Naples Botanical Garden is a 501(c)3 organization.

Position Summary

The Philanthropy Administrative Assistant is responsible for supporting the President and CEO and the Director of Development. The position will directly manage processes related to donor stewardship, written communications, and calendar scheduling/coordination. This position is not a hybrid position and requires a high-level of visibility among Garden colleagues and donors and is an integral communicator between Garden leaders and stakeholders.

Primary Duties And Responsibilities

• Directly and independently interacts with the Garden’s highest level of donors, including members of the Board of Directors, at a high volume.
• Management of President and CEO and Director of Development’s professional calendars and activities, including travel.
• Writes and produces donor proposals, gift agreements, and letters.
• Proactively records the President and CEO and Director of Development’s donor activities, communications, and proposals in the Garden’s CRM.
• Proactively procures, prepares, and executes delivery of donor cards, hosts gifts, florals, and thank you gifts.
• Schedules and coordinates internal meetings for the Director of Development.
• Creates and manages Standard Operating Procedures to ensure consistency in workflow management, department-specific onboarding, and other activities within the department. Collaborates with other departments when needed on operational practices.
• Anticipates and organizes high-level donor stewardship activities and events.
• Receives and tracks donor-related event reservations; assists with event check-in as needed.
• Reconciles monthly expenses of the Director of Development.
• Tracks and processes Major Giving invoices.

Requirements/Qualifications

• Associates degree plus 5-7 years experience as a non-profit or private sector administrative support staff.
• Experience with CRM systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Familiarity with office equipment and administrative processes.
• Strong written and verbal communication skills for interacting with colleagues, clients, and stakeholders. A writing sample will be required.
• Excellent organizational and time-management skills to handle multiple tasks and prioritize effectively.
• Ability to handle unexpected issues and solve problems efficiently.
• Strong interpersonal skills to work well with diverse teams and build relationships within the organization.
• Excellent attention to detail for tasks such as data entry, scheduling, and document preparation.
• Obtain RE NXT Fundamentals certification within 90 days of hire. Training provided.
• Must possess a valid driver’s license and good driver’s record.
• Ability to perform mail merges, print, and postage large mailings.
• Ability to stand for long periods of time.
• Ability to drive golf carts within the Garden property.
• Normal work hours are Monday-Friday during business hours; must have flexible schedule to include evenings and weekends as donor events and activities dictate.
• Pre-Employment background check required.

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Retirement Plan with matching
• Short-Long Term Disability
• PTO
• Paid Holidays
• Garden Perks

Naples Botanical Garden is an Equal Opportunity Employer. The Garden has a long-standing policy of employment and advancement based solely upon qualifications to perform the essential elements of a position without regard to age, creed, gender, national origin or ancestry, race, color, religion, veteran status, pregnancy, marital status, HIV status, genetic information, sex, sexual orientation, handicap or mental or physical disability.

Apply Now. Please click on the link below to apply: https://recruiting.paylocity.com/recruiting/jobs/All/90823d2f-67c8-43e2-b60a-bbe89f703024/Naples-Botanical-Garden-Inc