Administrative Assistant – EU Security & Info Mgmt (Warsaw)

NTU International A/S; Roma; In loco; EUR 15.000 - 23.000; Tempo pieno

Descrizione del lavoro

NTU International is seeking an Administrative Assistant for the Security and Information Management Division to support a busy office environment in Warsaw, Poland. The role involves calendar management, drafting notes and letters, and assisting with meetings and documentation.

Employment is via our Polish partner, Staff Partners, and the position is based in Warsaw with eligibility limited to EU citizenship.

Competenze

• 1+ year of relevant professional experience.
• Very good MS Office skills.
• Strong organisational and communication skills.
• Experience with EU institutions/agencies or multinational environments is an advantage.

Mansioni

• Agenda and calendar management.
• Support in daily organisation of work and tasks.
• Coordinate online and physical meetings; draft minutes and prepare materials.
• Draft notes and letters; assist in team contributions.
• Prepare and update statistical data (tables, graphs, charts).
• Organise workflow and archiving of documentation.
• Draft notes, letters, reports, emails and follow-ups.
• Data entry and monitoring of electronic databases.
• Review and prep docs attached to claims, invoices, payments.
• Monitor functional mailboxes and communications with internal/external parties.
• Perform basic administrative tasks such as copying and scanning.
• Create projects and intranet sites/repositories.
• Assist PMO horizontal activities as competency allows.

Conoscenze

MS Office

Organisational skills

Communication skills

EU institution experience

Strumenti

Office tools

Descrizione del lavoro

NTU International is seeking an Administrative Assistant for the Security and Information Management Division to support a busy office environment in Warsaw, Poland. The role involves calendar management, drafting notes and letters, and assisting with meetings and documentation.

Employment is via our Polish partner, Staff Partners, and the position is based in Warsaw with eligibility limited to EU citizenship.