Administrative Assistant (8 months Fixed Term contract)

S&P Global, Inc.; Agrigento, Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A global financial services firm is seeking an Administrative Assistant to provide comprehensive support to teams across multiple functions in Milan. The ideal candidate will have 2-3 years of experience, proficiency in Microsoft Office, and excellent communication skills in English and Italian. Responsibilities include managing calendars, preparing documents, and facilitating office operations. This position offers growth opportunities within a dynamic and international environment.

Servizi

Opportunity for career growth

Exposure to senior stakeholders

Experience in an international business environment

Competenze

• 2-3 years of administrative or office support experience.
• Experience with travel booking systems and expense management.
• Experience supporting senior-level executives or teams.

Mansioni

• Provide comprehensive administrative support to teams of 20 professionals.
• Prepare documents for committees with attention to detail.
• Manage team calendars and update databases including Salesforce.

Conoscenze

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent written and verbal communication skills in English and Italian

Formazione

High school diploma or equivalent

Administrative certification preferred

Strumenti

Salesforce

Database management systems

Descrizione del lavoro

About the Role:

Grade Level (for internal use): 05

The Team:

Our Milan-based administrative team is the backbone of our operations, supporting circa 20 professionals across various functions. We are a collaborative group that values efficiency, attention to detail, and seamless service delivery. Our team thrives on supporting each other during peak periods and ensuring continuity of services through effective coordination and teamwork. The team operates in a dynamic environment where every member plays a crucial role in maintaining our high standards of client service and operational excellence.

The Impact:

As an Administrative Assistant, you will be the essential link that keeps our operations running smoothly. Your work directly enables our teams to focus on their core responsibilities while you handle the critical administrative functions that support business continuity. You will contribute to team initiatives that improve our operational efficiency and ensure that our clients and visitors receive exceptional service. Your attention to detail and proactive approach will help identify and resolve issues before they impact the business, making you an invaluable part of our success.

What You Stand to Gain:

• Opportunity to develop broad administrative expertise across multiple business functions
• Exposure to various departments and senior stakeholders, expanding your professional network
• Experience in a fast-paced, international business environment
• Skills development in modern office technologies and systems
• Career growth opportunities within a global organization
• The satisfaction of being a key contributor to team success and operational excellence

Responsibilities:

• Provide comprehensive administrative support to teams of 20 professionals including travel and expense management
• Prepare documents for committees and manage document platforms with accuracy and attention to detail
• Complete and submit travel and personal expenses within deadlines, following up on all queries
• Manage team calendars and update databases including Salesforce with new contacts
• Support IT requests for swift resolution and track team office presence
• Ensure filing and archiving is kept up to date following established organizational standards
• Support reception desk on rotation, handling incoming calls and routing them appropriately
• Set up conference calls and video conferences, providing technical support for AV issues
• Welcome visitors, suppliers, and clients, providing comprehensive support including bookings and access management
• Support events and seminars with logistics coordination
• Work with Office Manager as operational contact for facility management and office supplies
• Provide backup support to other Administrative Assistants and handle ad hoc requests with flexibility
• All employees are required to work from the office a minimum of 2 days per week.
• We require all candidates who reach the final stage of our interview process to attend at least one in-person interview, which is ordinarily at your nearest S&P Global Ratings office. This must be completed before we can proceed to an offer.

What We’re Looking For:

Basic Required Qualifications:

• High school diploma or equivalent; additional administrative certification preferred
• 2-3 years of administrative or office support experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills with ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills in English and Italian
• Experience with database management and CRM systems (Salesforce experience preferred)

Additional Preferred Qualifications:

• Experience supporting senior-level executives or teams
• Knowledge of travel booking systems and expense management processes
• Familiarity with conference call and video conferencing technologies
• Previous reception or front office experience in a professional environment

#LI-EY1

Job ID: 323448

Posted On: 2025-12-15

Location: Milan, Agrigento, Italy

Equal Opportunity Employer

S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.

If you need an accommodation during the application process due to a disability, please send an email to [e-mail] and your request will be forwarded to the appropriate person.

US Candidates Only: The EEO is the Law Poster describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf