Administrative Assistant

AI4I; Torino; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A leading research institute in Turin is seeking an Administrative Assistant to provide organizational support to the management team. The ideal candidate will exhibit exceptional attention to detail and possess strong communication skills. Responsibilities include managing calendars, preparing documentation, and assisting in event logistics. A university degree and proficiency in Microsoft Office are required, along with advanced English skills. Competitive pay and a dynamic research environment are offered.

Servizi

Competitive pay

Bonus incentives

Professional growth opportunities

Competenze

• Strong attention to detail and excellent organizational skills.
• Ability to prioritize, multitask, and work independently under tight deadlines.
• Fluent or advanced English (written and spoken).

Mansioni

• Provide administrative and organizational support to the Secretariat.
• Manage calendars and schedule meetings efficiently.
• Prepare and proofread correspondence, reports, and internal documentation.
• Assist in event logistics and meeting organization.
• Monitor deadlines and ensure timely completion of tasks.
• Handle confidential information with discretion.

Conoscenze

Organizational skills

Attention to detail

Communication skills

Multitasking

Collaboration

Proficiency in English

Formazione

University degree

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Join to apply for the Administrative Assistant role at AI4I.

We are seeking a highly organized, proactive, and detail-oriented Junior Secretary to join our growing organization AI4I – The Italian Research Institute for Artificial Intelligence for Industry.

THE ROLE

We are looking for a motivated professional to provide comprehensive administrative and organizational support to the Secretariat and management team. This role will contribute to the smooth coordination of daily activities, effective communication within the Institute, and the efficient execution of internal and external engagements. The ideal candidate will demonstrate exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic and intellectually stimulating environment.

LOCATION

AI4I, OGR, Turin, Italy

START DATE

Flexible, as soon as possible.

Key Responsibilities

• Provide administrative and organizational support to the Secretariat and management team.
• Manage calendars, schedule meetings, and coordinate appointments efficiently.
• Prepare and proofread correspondence, reports, and internal documentation.
• Assist in event logistics and meeting organization (in-person and online).
• Monitor deadlines and ensure timely completion of assigned tasks.
• Maintain accurate records, contact lists, and filing systems.
• Support communication activities (experience with Mail Up or similar platforms is a plus).
• Handle confidential information with discretion.

Requirements

• University degree.
• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to prioritize, multitask, and work independently under tight deadlines.
• A proactive, reliable, and collaborative attitude.
• Fluent or advanced English (written and spoken).

What We Offer

• The opportunity to work within a dynamic and forward-thinking research environment.
• Exposure to high-level institutional and international activities.
• A collaborative and inclusive workplace where professional growth is encouraged.

Application Requirements

• CV
• Cover letter including: a concrete example that demonstrates your organizational and time management skills, particularly how you handle multiple priorities and track deadlines; an explanation of why you consider yourself proficient in English, describing how you use it in professional or academic contexts; highlights of your proactive and collaborative attitude, sharing an example of how you effectively supported a team or contributed to smooth coordination within a workplace.

About Us

AI4I – THE ITALIAN RESEARCH INSTITUTE FOR ARTIFICIAL INTELLIGENCE FOR INDUSTRIAL IMPACT

AI4I has been founded to perform transformative, application‑oriented research in Artificial Intelligence.

AI4I is set to engage and empower gifted, entrepreneurial, young researchers who commit to producing an impact at the intersection of science, innovation, and industrial transformation.

Highly competitive pay, bonus incentives, access to dedicated high‑performance computing, state‑of‑the‑art laboratories, industrial collaborations, and an ecosystem tailored to support the initiation and growth of startups stand out as some of the distinctive features of AI4I, bringing together people in a dynamic international environment.

AI4I is an Institute that aims to enhance scientific research, technological transfer, and, more generally, the innovation capacity of the Country, promoting its positive impact on industry, services, and public administration. To this end, the Institute contributes to creating a research and innovation infrastructure that employs artificial intelligence methods, with particular reference to manufacturing processes, within the framework of the Industry 4.0 process and its entire value chain. The Institute establishes relationships with similar entities and organizations in Italy and abroad, including Competence Centers and European Digital Innovation Hubs (EDIHs), so that the center may become an attractive place for researchers, companies, and start‑ups.