Administrative Assistant

AI4I Foundation; Torino; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

An Italian Research Institute is seeking a Junior Secretary to provide administrative support and coordinate communication. The ideal candidate will have organizational skills, fluency in English, and experience with Microsoft Office. This position offers exposure to high-level activities in a collaborative environment. Applicants should demonstrate their ability to handle multiple priorities and work independently.

Servizi

Competitive pay

Bonus incentives

Dynamic work environment

Competenze

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience in handling multiple priorities and tracking deadlines.
• Strong communication and interpersonal skills.

Mansioni

• Provide administrative and organizational support to the Secretariat and management team.
• Manage calendars, schedule meetings, and coordinate appointments efficiently.
• Prepare and proofread correspondence, reports, and internal documentation.
• Assist in event logistics and meeting organization (in-person and online).
• Monitor deadlines and ensure timely completion of assigned tasks.
• Maintain accurate records, contact lists, and filing systems.

Conoscenze

Strong attention to detail

Excellent organizational skills

Proficiency in Microsoft Office Suite

Strong communication skills

Ability to prioritize and multitask

Fluent English

Formazione

University degree

Descrizione del lavoro

We are seeking a highly organized, proactive, and detail-oriented Junior Secretary to join our growing organization AI4I – The Italian Research Institute for Artificial Intelligence for Industry.

THE ROLE

We are looking for a motivated professional to provide comprehensive administrative and organizational support to the Secretariat and management team. This role will contribute to the smooth coordination of daily activities, effective communication within the Institute, and the efficient execution of internal and external engagements. The ideal candidate will demonstrate exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic and intellectually stimulating environment.

LOCATION

Flexible, as soon as possible.

START DATE

Flexible, as soon as possible.

KEY RESPONSIBILITIES

• Provide administrative and organizational support to the Secretariat and management team.
• Manage calendars, schedule meetings, and coordinate appointments efficiently.
• Prepare and proofread correspondence, reports, and internal documentation.
• Assist in event logistics and meeting organization (in-person and online).
• Monitor deadlines and ensure timely completion of assigned tasks.
• Maintain accurate records, contact lists, and filing systems.
• Support communication activities (experience with Mail Up or similar platforms is a plus).
• Handle confidential information with discretion.

REQUIREMENTS

• University degree.
• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to prioritize, multitask, and work independently under tight deadlines.
• A proactive, reliable, and collaborative attitude.
• Fluent or advanced English (written and spoken).

WHAT WE OFFER

• The opportunity to work within a dynamic and forward-thinking research environment.
• Exposure to high-level institutional and international activities.
• A collaborative and inclusive workplace where professional growth is encouraged.

APPLICATION REQUIREMENTS

• CV
• a concrete example that demonstrates your organizational and time management skills, particularly how you handle multiple priorities and track deadlines;
• explanation of why you consider yourself proficient in English, describing how you use it in professional or academic contexts;
• highlights of your proactive and collaborative attitude, sharing an example of how you effectively supported a team or contributed to smooth coordination within a workplace.

ABOUT US

AI4I – THE ITALIAN RESEARCH INSTITUTE FOR ARTIFICIAL INTELLIGENCE FOR INDUSTRIAL IMPACT

AI4I has been founded to perform transformative, application-oriented research in Artificial Intelligence.

AI4I is set to engage and empower gifted, entrepreneurial, young researchers who commit to producing an impact at the intersection of science, innovation, and industrial transformation.

Highly competitive pay, bonus incentives, access to dedicated high-performance computing, state-of-the-art laboratories, industrial collaborations, and an ecosystem tailored to support the initiation and growth of startups stand out as some of the distinctive features of AI4I, bringing together people in a dynamic international environment.

AI4I is an Institute that aims to enhance scientific research, technological transfer, and, more generally, the innovation capacity of the Country, promoting its positive impact on industry, services, and public administration. To this end, the Institute contributes to creating a research and innovation infrastructure that employs artificial intelligence methods, with particular reference to manufacturing processes, within the framework of the Industry 4.0 process and its entire value chain. The Institute establishes relationships with similar entities and organizations in Italy and abroad, including Competence Centers and European Digital Innovation Hubs (EDIHs), so that the center may become an attractive place for researchers, companies, and start-ups.

AI4I
The Italian Institute of Artificial Intelligence for Industry
Corso Castelfidardo 22, 10129 Torino
Codice fiscale 97904430010