Administrative Assistant

Gruner AG; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

An international engineering firm based in Milan is seeking a motivated Administrative Assistant. The role involves supporting daily operations, organizing meetings, and liaising with corporate functions. Ideal candidates have a high school diploma and 5 years of experience, with fluency in Italian and English. The firm values attention to detail and offers opportunities for cultural exchange and career development within a dynamic work environment.

Servizi

International project opportunities

Cultural exchange programs

Career development options

Innovative work environment

Diversity and inclusion initiatives

Competenze

• 5+ years of relevant professional experience.
• Knowledge of French is an asset.
• Ability to learn and use internal tools.

Mansioni

• Support daily department management and organizational needs.
• Interact with corporate staff functions like HR and Finance.
• Organize and prepare meetings and business trips.

Conoscenze

Fluent in Italian

Fluent in English

Strong command of MS365 applications

Attention to detail

Excellent interpersonal skills

Formazione

High school diploma in Accounting or Languages

Descrizione del lavoro

Administrative Assistant

• Milan
• 50 %
• Energy
• December 4, 2025

Activities & Responsibilities Gruner Stucky, to support the development and the growth of the Italian Department, is currently seeking a motivated Administrative Assistant to join the team. This is an exciting opportunity to work in an international environment thanks to the daily interaction with the other company offices in Switzerland and worldwide.

Key Responsibilities

• Support to the daily Department management / organizational needs (internal communication, fees and expenses, correspondence and PEC, procurement of goods and services; active and passive invoicing, creation / maintenance of internal databases, Quality Management System, etc.).
• Interaction with corporate staff functions (HR, Finance, Communication, etc.).
• Organization and preparation of meetings and events (presentations, minutes of meeting, etc.).
• Organization of business trips (booking, visas, etc.) in collaboration with the head office.

Requirements profile

• High school diploma with a focus on Accounting or Languages (or equivalent qualification).
• At least 5 years of relevant professional experience.
• Full fluency in Italian and English; knowledge of French is an asset.
• Strong command of MS365 applications (Outlook, Word, Excel, PowerPoint, etc.).
• Ability and willingness to learn and use specific internal tools (e.g., invoicing, project control, accounting software).
• Strong attention to detail, reliability, discretion, proactivity, and a collaborative mindset.
• Excellent interpersonal and communication skills.
• Motivation to grow within a dynamic and evolving company.

What sets us apart from others

International Projects

Employees have the opportunity to work on exciting and impactful international projects that expand their skills and provide global experiences.

Cultural Exchange

Gruner promotes cultural exchange through programs that allow employees to gain experiences in different countries and cultures.

Career Development

Employees benefit from diverse opportunities for professional growth, including internal promotion paths and international relocation options.

Innovation Promotion

We offer an environment that supports creative thinking and innovative approaches, encouraging employees to contribute ideas and work on developing new solutions.

Diversity and Inclusion

Gruner strengthens a culture of diversity and inclusion that creates a respectful and supportive work environment, valuing different perspectives and backgrounds.

About Gruner

Gruner plans and builds for a future worth living in

With passion and expertise, we develop sustainable solutions for challenging construction projects in the fields of buildings, infrastructure and energy. Our 1,100 employees work closely with our customers at over 35 locations in Switzerland and around the world to implement projects efficiently and innovatively. Our focus is on environmental awareness, digital innovation and the promotion of a strong corporate culture.

At Gruner, you will experience a dynamic working environment in which team spirit and personal development are very important.

Gruner's profile

Your contact persons

Daniele Gualco

Head of Department, Italy

[e-mail]

T : Admerina Thaqi

HR Operations & Recruitment Partner

[e-mail]

T : [phone]