Subcontracts Administrator - Europe

Conti Federal Services is a leading global construction and engineering company that has delivered some of the most demanding projects for the U.S. federal government. With roots dating back more than 115 years, Conti Federal specializes in disaster preparedness and recovery, classified and secure construction, critical infrastructure, and environmental remediation. We offer world-class service to our clients while remaining committed to our core values of safety, integrity, and compliance.

If you are looking to join a fast-paced and dynamic company, we want to hear from you!

The Subcontracts Administrator provides procurement support for Federal construction services performed worldwide. This role administers the entire subcontracting process, from initiation to completion, and ensures that all subcontracts and suppliers are qualified and adhere to compliance standards. The Subcontracts Administrator is responsible for efficient acquisition, contract administration, and maintaining subcontractor relationships.

• Responsibilities
• Pre-Construction Support
• Participate in outreach activities to source new subcontractors and suppliers, with special emphasis on small businesses.
• Identify and analyze potential procurement risks and opportunities, then develop and implement solutions to mitigate risks and seize opportunities.
• Qualify new subcontractors and suppliers, ensuring all compliance requirements are met.
• Support proposal and estimating efforts by obtaining subcontractor and supplier pricing, deliverables, or other relevant information.
• Construction Support
• Draft and negotiate contractual agreements and legal documents, including subcontracts, purchase orders, change orders, master service agreements, teaming agreements, and non-disclosure agreements.
• Ensure contractual agreements and documents are accurate, legible, and inclusive of all required provisions, flow-down clauses, and exhibits, in accordance with company policy, prime or higher-tier contract requirements, and applicable laws.
• Monitor and maintain subcontractor and supplier qualifications, performance ratings, and compliance with regulations like the Davis Bacon Act, Certified Payroll Reporting, Certificate of Insurance, Performance and Payment Bonds, Lien Waivers, Cybersecurity Maturity Model Certification, and contract deliverables.
• Draft contract notices, letters, forms, and correspondence such as Requests for Information, Letters of Concern, Cure Notices, and Notices of Termination.
• Facilitate timely resolution of procurement problems by identifying potential issues, collaborating with key stakeholders to develop solutions, and implementing action plans promptly and effectively.
• Post-Construction Support
• Ensure subcontractor and supplier performance evaluations are completed and maintained for future reference.
• Ensure all contract closeout requirements are met by suppliers and subcontractors before the release of final payments, including receipt of lien waivers and contract deliverables.
• Ongoing Support
• Foster a collaborative working environment by working closely with other departments and teams to ensure alignment with project goals and objectives.
• Communicate effectively with internal and external stakeholders at all levels.
• Develop and maintain relationships with subcontractors and suppliers.
• Provide guidance and advisory assistance regarding subcontracting rights, obligations, and other procurement-related matters.
• Participate in continuous professional development opportunities to stay current with industry trends, regulatory changes, and best practices in subcontract management and procurement.
• Qualifications
• Must be a EU Citizen
• Undergraduate degree and 2+ years of experience in subcontract management and procurement, or high school diploma and 6+ years of experience in subcontract management and procurement.
• General understanding of typical construction contract provisions, with the ability to advise business leaders on risks associated with term modifications, and proven ability to craft alternative language and develop strategies to satisfy all parties while mitigating risks.
• Demonstrated expertise in resolving complex contractual problems and disputes.
• Ability to proactively identify potential procurement risks and opportunities, consult with stakeholders to develop strategies and solutions, and implement action plans expeditiously.
• Exceptional analytical skills, proficient in written and oral communication, adept in negotiation, and strong interpersonal skills.
• Ability to read and understand prime and higher-tier contract terms, identifying key risk elements and requirements that must be flowed down to subcontracts.
• Working knowledge of CMiC, Procore, or other similar ERP / Construction Management Systems a plus.
• Experience with Building Connected, TradeTapp, or Trust Layer a plus.
• Conti Federal is an Equal Opportunity Employer.