Lease Administration Specialist (Italy) - Ingka Centres (Project until August 2026)

Lease Administration Specialist (Italy) - Ingka Centres (Project until August 2026)

Full Time Permanent

Asset & Investment Management

Why we will love you

We are looking for a self-driven and proactive individual who takes initiative and takes full ownership of their processes. You have a keen eye for detail while also maintaining a strong understanding of the bigger picture. You think logically and understand how different processes interconnect and impact one another.

As a person, you are social, service-minded, and an excellent collaborator and communicator. You enjoy networking and building strong relationships, even in remote settings. To be the perfect fit for this role, you should be highly motivated by meeting the needs of others and making a meaningful impact on the business. You thrive in a dynamic, evolving environment and, of course, live and share our values.

In this role, you will manage databases and documentation flows efficiently. We believe you have relevant education and / or work experience in administration and are proficient in advanced MS Office tools.

To succeed in this role, you should be a native Italian speaker or have at least a C2 level of proficiency in Italian, along with strong written and spoken English skills.

In this role you will report to Sales & Leasing Administration Team Leader.

What you'll be doing day to day

As a Lease Administration Specialist, your primary mission is to ensure a smooth and high-quality administrative process within sales and leasing by ensuring full compliance with relevant standards and procedures. Also, you will :

• Ensure the efficient and timely preparation, signing, and administration of sales and lease contracts, as well as other relevant documents, in strict compliance with applicable standards and procedures.
• Own and manage the protocol of disagreement process, coordinating with other relevant stakeholders.
• Provide support to sales & leasing teams and Meeting Places throughout the sales & leasing administration process.
• Work closely with the Sales & Leasing Administration Team Leader to analyze and improve process efficiency, minimize gaps, and proactively provide relevant input.
• Ensure timely updates of relevant databases to maintain accurate and up-to-date data and records.
• Ensure that all required documentation is properly stored, organized, and readily available upon request.
• Collaborate with key stakeholders in Meeting Places, Domains, centres of expertise, and other relevant functions to gather necessary information for reports, meetings, or presentations related to lease administration.
• Prepare well-structured and professional lease administration materials, presentations, and documentation requested by Domain colleagues, ensuring clarity and accuracy in all reporting and communication.

Our team within IKEA

WE CARE FOR THE PEOPLE”

It takes the diversity of thought, background, and culture to make a great idea a reality. We welcome candidates from all walks of life to join us, where we feel valued for our uniqueness and recognized for our diverse talents.

Together with IKEA Retail and Investments, Ingka Centres is part of the Ingka Group.

As a long-term partner of IKEA, we share our vision, our culture and our values, while what makes our businesses different is the way we fulfil our vision. We work hard to create a better everyday life outside of the home by developing virtual and physical meeting places offering places to shop, eat, socialize and experience things together.

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