Contract and Tender Manager - Italy

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Contract and Tender Manager - Italy, Varedo

Client: Teleflex

Location:

Job Category: Other

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EU work permit required: Yes

Job Reference:

401511628507866726433710

Job Views:

2

Posted:

21.05.2025

Expiry Date:

05.07.2025

Job Description:

POSITION SUMMARY:

Manage and supervise tender participation on behalf of the company, ensuring correct presentation of documents required from public customers, accurate understanding of tender contracts and quotations, managing a workforce in alignment with strategy and guidelines provided by superiors and the Commercial Operations Director and/or Manager.

PRINCIPAL RESPONSIBILITIES:

• Monitor new tenders through daily analysis of tenders from external companies or government portals to understand requirements and identify those of interest.
• Manage and optimize the entire tendering process ensuring efficiency, regulatory compliance, and quality from processing to award, monitoring volumes.
• Work with sales representatives to review and produce reports, ensuring tenders are processed accurately and timely, resolving issues.
• Manage all aspects of tender bids and quotations for customers.
• Handle data processing for site and price changes.
• Analyze contract results (won/lost) and calculate market share in cooperation with Marketing.
• Support Marketing and Sales in monitoring pricing policies and strategies for tenders.
• Ensure proper development and follow-up of essential IT tools and software for tender management.
• Train staff to improve skills and understanding.
• Resolve critical tender issues by interfacing with legal teams.
• Provide daily direction and communication to ensure tenders are processed within necessary timeframes.
• Monitor and suggest improvements in processes and procedures.
• Provide feedback and coaching to team members.
• Manage performance reviews, linking performance to merit and ensuring appropriate training and resources.
• Handle employee relations issues and maintain a motivating work environment.
• Manage discipline and performance issues per company policy.
• Support daily operations, including staffing, training, planning, and recognition.
• Participate in special or ongoing projects for process improvement.
• Establish work procedures aligning with company standards and strategic directives.

EDUCATION / EXPERIENCE REQUIREMENTS:

• Degree in law, economics, or related fields, or relevant experience.
• At least 5 years in a similar role, preferably in the biomedical sector.
• Thorough knowledge of Legislative Decree 36/2023 and main e-procurement platforms (e.g., SINTEL, MEPA).
• Excellent English language skills (written and spoken).
• Experience managing administrative, economic, and technical documentation for public tenders and private quotations.
• Ability to analyze tender notices and adapt tenders to regulations.
• Knowledge of sector regulations and compliance management.
• Negotiation skills with public authorities.
• Experience in optimizing internal tender processes, including digitization and KPI monitoring.
• Ability to work in multidisciplinary teams and manage complex projects.
• Strong analytical, organizational, and interpersonal skills.
• Thorough knowledge of international medical device regulations (e.g., MDR, ISO 13485, GDPR).

SPECIALIZED SKILLS & OTHER REQUIREMENTS:

• In-depth knowledge of public procurement regulations.
• Documentary and administrative management skills.
• Team management.
• Time management skills to meet deadlines, often under emergency conditions.
• Experience with management software and electronic tender tools.
• Clear communication skills for document writing and stakeholder interaction.