Executive Assistant

We are looking for an Executive Assistant to be employed in our Milan office.

Role Purpose

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across teams. The ideal candidate will be detail-oriented, a good planner with the demonstrated ability to respond effectively and efficiently to any occurring issues.

The EA must demonstrate the ability to proactively anticipate needs. A high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with senior executives inside and outside of the company, is critical.

Key Accountabilities

• Work closely with the CEO to track and help drive completion of key deliverables and follow up on outstanding items
• Co-manage the CEO's daily calendar, act as a point of contact for external and internal entities
• Collaborate closely with agency teams
• Set up calls and meetings, distribute materials timely, anticipate possible obstacles, and address them
• Organize, execute, and assist with various activities
• Manage domestic and international travel with strong attention to detail, safety, and convenience
• Coordinate and submit expense reports in a timely manner without supervision
• Identify pain points in processes, proactively seek improvements, and drive their implementation
• Work closely with the extended leadership team

Requirements

• 4+ years of experience supporting executives or top management in international companies
• Experience in planning travel and coordinating meetings
• Ability to prioritize and handle multiple assignments simultaneously
• High attention to detail to ensure precision across activities
• High sense of responsibility and ownership in initiatives and assignments, enabling efficient work with minimal supervision

If you believe you match these skills, please apply! We look forward to meeting you!

Additional Information

Employees from diverse or underrepresented backgrounds are encouraged to apply.

Dentsu (the "Company") is committed to Equal Employment Opportunity and will not discriminate against any applicant or employee based on age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information.

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