Urgent Opeining-School Operations Lead

VIBGYOR Group of Schools; Bhopal; On-site; INR 400,000 - 650,000; Full time

Job summary

VIBGYOR Group of Schools in India seeks an Administrator to lead the admin team and coordinate school operations. The role focuses on directing staff, managing budgets, and ensuring facilities and contracts are maintained efficiently.

You will collaborate with the Senior Leadership Team to implement policies, manage vendor relationships, and respond to emergencies while safeguarding student welfare and optimizing administrative processes.

Qualifications

• Experience directing administrative staff in a school setting.
• Knowledge of budgeting and procurement processes.
• Experience in AMC/contracts management.
• Strong vendor negotiation and payments follow-up.
• Ability to manage transport and student safety.
• Proficient in MS Office.

Responsibilities

• Direct subordinate staff in coordination and management of administrative activities.
• Monitor budgets with actual expenses to ensure efficiency and cost control.
• Ensure AMC contracts are live; maintain office premises including AMC and repairs.
• Manage transport; monitor bus movement and student safety during arrivals and dispersals.
• Utilize resources to support department goals and mentor admin staff.
• Handle emergencies and crises.
• Vendor management: validate and evaluate vendors; negotiate and follow up on payments.
• Supervise and mentor the admin team.
• Develop and maintain school administrative activities.
• Collaborate with SLT and Board to devise strategy.

Skills

Budgeting

Vendor Management

Facilities Management

Team Leadership

Crisis Management

Communication

Interpersonal Skills

Collaboration

MS Office

MS Excel

MS Word

MS PowerPoint

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Administrator is responsible for directing the activities of subordinate staff in the coordination and management of various administrative activities for an organization. Administrator is responsible for managing various operations at a facility. The work requires knowledge of the policies, procedures, and regulations of administrative and departmental programs, and supervisory techniques.

Preferred candidate profile

• Administrator is responsible for directing the activities of subordinate staff in the coordination and management of various administrative activities for a school.

• Monitoring budgets with actual expenses to ensure high efficiency at low cost.

• Ensuring all the AMC & Contracts are live and Maintenance of Office Premises including AMC, Repair of assets etc.

• Transport Management Regular monitoring bus movement and ensuring safety of students during arrival and dispersal.

• Make effective use of all resources available to the department, nurturing the strength and aspirations of existing key personnel.
• Handle emergencies & manage crisis.

• Vendor Management - Validation and evaluation of vendors. Negotiations, ensuring the services are rendered within the timeline and follow up on their payments.

• Supervise, advice and mentor the admin team

• Developing and maintaining school administrative activities.

• Situational Adaptability
• Instills trust.
• Customer Service
• Tech Savvy
• Accountability

• Result Driven
• Communication
• Interpersonal Skills
• Collaboration
• Optimizing work processes

• Knowledge of Administration (Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions).
• Understanding of budgeting, asset management & compliance.
• Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint.

• Work with the schools Senior Leadership Team (SLT) and Bo
• ard in devising strategy.
• Supervise, advice and mentor the admin team