Travel Coordinator -Noida

General Energy Management Systems; Sector 10; On-site; INR 210,000 - 350,000; Full time

Job summary

General Energy Management Systems in Noida is seeking a Travel/Office Coordinator to ensure smooth office operations and provide administrative support across departments. The role involves arranging travel, coordinating vendors, organizing meetings, and managing communications and expenses.

We require a graduate with 2 years of experience using Microsoft Office tools and strong English communication. The position is full-time in Noida with a focus on efficient calendar and front-desk management.

Qualifications

• Graduate with 2 years of experience using office productivity tools such as Microsoft Office (Word, Excel, and PowerPoint).
• Strong verbal and written communication; proficiency in English.
• Professional and friendly demeanor with excellent interpersonal skills.

Responsibilities

• Travel Arrangements: Coordinate travel for employees, including flights, accommodations and transport.
• Office Management: Coordinate with vendors and service providers for travel services per policy.
• Meeting and Event Coordination: Organize meetings, conferences and events; book venues and manage RSVPs.

Skills

Strong communication

English proficiency

Organization

Interpersonal skills

Education

Graduate degree

Job description

1 Location

Noida

2 Position Type

Full Time (1position)

3 Company Overview

GEMS are a multiproduct, multilocational, dynamic leader in the energy sector since1999, with a growing presence across India. As part of our commitment to sustainable progress, we have expanded our portfolio from Representing International Companies to manufacturing our own products for the Retail Gasoline Stations / City Gas Distribution. We provide Services for Engineering & Construction of Retail Outlets (Gasoline, CNG, LCNG, LNG, EV charging stations, Retail Networks) etc. and to be a trust worthy partner to our clients for the entire life cycle of the product/solution.

4 Position Overview

We are seeking a Travel/Office Coordinator to join as an Officer who will play a crucial role in ensuring the smooth operation of our office and providing administrative support to various departments. This role requires excellent organizational and communication skills, as well as the ability to handle multiple tasks efficiently.

5 Key Responsibilities

1. Travel Arrangements: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation. Prepare itineraries and ensure all necessary arrangements are in place. Enroll and manage taxi operators across states and travel agents. Negotiate and document per km rate, minimum per day commitments and other terms & conditions

2. Office Management: Coordinate with vendors and service providers to provide cost effective travel services as per travel policy.

3. Meeting and Event Coordination: Assist in organizing meetings, conferences, and events. Coordinate logistics, book venues, arrange catering, and manage invitations and RSVPs.

4. Administrative Support: Provide travel related administrative assistance to different teams and departments as needed. This may include scheduling meetings, preparing documents and presentations, and managing correspondence.

5. Correspondence and Communication: Draft and prepare emails, letters, memos, and other communications as per travel requirements. Ensure accuracy, clarity, and professionalism in all written correspondence.

6. Expense Management: Process expense reports, track reimbursements, and maintain records of expenses. Follow up on outstanding approvals and ensure compliance with company policies.

7. Calendar Management: Manage calendars for executives and other team members, scheduling appointments and coordinating meetings. Remind participants of upcoming meetings and prepare meeting materials.

8. Front Desk -Greet visitors, answer and direct incoming calls, and handle inquiries in a professional and friendly manner. Maintain a neat and welcoming reception area

9. Team Support: Assist in organizing team events, celebrations, and activities to promote a positive work culture. Provide support to team members as needed.

6 Qualifications and Requirements

Graduate with 2year of experience in using office productivity tools such as Microsoft Office (Word, Excel, and PowerPoint). Strong verbal and written communication skills. Proficiency in English is required. Professional and friendly demeanor with excellent interpersonal skills.

7 Salary Range

Upto 3.5LPA.

8 Competency Requirements

1. Possesses good subject knowledge.

2. Ability to handle confidential information with discretion and maintain a high level of confidentiality

3. Time management skills, with the ability to prioritize tasks effectively.

4. Flexibility and adaptability to changing priorities and demands.

Proactive problem-solving skills and ability to work independently 1 Key Responsibilities.

1. Travel Arrangements: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation. Prepare itineraries and ensure all necessary arrangements are in place. Enroll and manage taxi operators across states and travel agents. Negotiate and document per km rate, minimum per day commitments and other terms & conditions

2. Office Management: Coordinate with vendors and service p

roviders to provide cost effective travel services as per travel policy.

3. Meeting and Event Coordination: Assist in organizing meetings, conferences, and events. Coordinate logistics, book venues, arrange catering, and manage invitations and RSVPs.

4. Administrative Support: Provide travel related administrative assistance to different teams and departments as needed. This may include scheduling meetings, preparing documents and presentations, and managing correspondence.

5. Correspondence and Communication: Draft and prepare emails, letters, memos, and other communications as per travel requirements. Ensure accuracy, clarity, and professionalism in all written correspondence.

6. Expense Management: Process expense reports, track reimbursements, and maintain records of expenses. Follow up on outstanding approvals and ensure compliance with company policies.

7. Calendar Management: Manage calendars for executives and other team members, scheduling appointments and coordinating meetings. Remind participants of upcoming meetings and prepare meeting materials.

8. Front Desk -Greet visitors, answer and direct incoming calls, and handle inquiries in a professional and friendly manner. Maintain a neat and welcoming reception area

Team Support: Assist in organizing team events, celebrations, and activities to promote a positive work culture. Provide support to team members as needed .