Team Leader - Account Payable

Andaz; Delhi; On-site; INR 500,000 - 800,000; Full time

Job summary

Andaz Delhi is seeking an Accounting professional to manage accounts payable processes, verify purchase documentation, and prepare vendor payments to support accurate monthly financial reporting for the hotel. You will maintain compliant records, review PO details, and contribute to cost control and supplier relations.

The role includes month-end accruals, inventory reconciliation support, and coordination with Finance leadership to ensure timely disbursements and audit readiness.

Responsibilities

• Prepares aging reports for monthly financial reporting and supplier relationships.
• Maintains files for PRs, POs, Delivery Notes, and Receiving Reports for invoice verification.
• Processes daily supplier invoices by matching with purchase documentation.
• Allocates expenses per accounting policies and routes invoices for approval.
• Verifies PO details against approved requisitions.
• Performs periodic audits of food & beverage POs against market price lists and investigates discrepancies.
• Reviews and validates account coding and allocations for accuracy.
• Identifies payment obligations and prepares disbursement schedules for finance leadership approval.
• Prepares vendor payments and supporting documentation for final authorization.
• Issues and records manual payments for urgent transactions.
• Prepares monthly accruals for received goods/services not yet invoiced.
• Supports month-end inventory reconciliation by comparing book balances with physical counts.
• Maintains organized filing systems for financial reports and supporting documents for audit readiness.

Job description

• Prepares and reviews aging report summaries for the Accounting and Control team to support monthly financial reporting and maintain strong supplier relationships, contributing to cost efficiency.
• Collects, date-stamps, and maintains files of all supporting documentation related to authorized purchases, including Purchase Requisitions (PRs), Purchase Orders (POs), Delivery Notes, and signed Receiving Reports, for accurate invoice verification.
• Processes daily supplier invoices by matching them with approved purchase documentation and receiving records.
• Allocates expenses to the appropriate accounts in accordance with accounting policies.
• Batches, posts, and circulates invoices to Department Heads for review and approval.
• Verifies quantities, unit costs, and other purchase order details against approved purchase requisitions.
• Conducts periodic audits of internal food and beverage purchase orders against approved market price lists and investigates price and quantity discrepancies identified in Receiving Variance Reports.
• Reviews and validates account coding and allocations for accuracy.
• Identifies payment obligations and prepares disbursement schedules for approval by the Director of Finance or Assistant Director of Finance before payment processing.
• Prepares vendor payments and submits supporting documentation for final authorization and signature.
• Issues and records manual payments for urgent or exceptional transactions.
• Prepares monthly accruals for goods and services received but not yet invoiced.
• Supports month-end inventory reconciliation by comparing book balances with physical inventory counts.

Organization- Andaz Delhi

Summary

Operational

• Prepares and reviews aging report summaries for the Accounting and Control team to support monthly financial reporting and maintain strong supplier relationships, contributing to cost efficiency.
• Collects, date-stamps, and maintains files of all supporting documentation related to authorized purchases, including Purchase Requisitions (PRs), Purchase Orders (POs), Delivery Notes, and signed Receiving Reports, for accurate invoice verification.
• Processes daily supplier invoices by matching them with approved purchase documentation and receiving records.
• Allocates expenses to the appropriate accounts in accordance with accounting policies.
• Batches, posts, and circulates invoices to Department Heads for review and approval.
• Verifies quantities, unit costs, and other purchase order details against approved purchase requisitions.
• Conducts periodic audits of internal food and beverage purchase orders against approved market price lists and investigates price and quantity discrepancies identified in Receiving Variance Reports.
• Reviews and validates account coding and allocations for accuracy.
• Identifies payment obligations and prepares disbursement schedules for approval by the Director of Finance or Assistant Director of Finance before payment processing.
• Prepares vendor payments and submits supporting documentation for final authorization and signature.
• Issues and records manual payments for urgent or exceptional transactions.
• Prepares monthly accruals for goods and services received but not yet invoiced.
• Supports month-end inventory reconciliation by comparing book balances with physical inventory counts.

Administration

• Maintains organized filing systems for financial reports and supporting documents to ensure accessibility and audit readiness.
• Manages and updates the Accounts Payable open accounts file in alphabetical order.
• Processes travel agent commission payments through the World Travel Payment (WTP) system.
• Handles manual commission payments for non-IATA travel agents.
• Processes Hyatt Gold Passport program transactions and forwards required files, award certificates, and retroactive vouchers to the Hyatt Gold Passport Office in a timely manner.
• Reconciles award compensation reimbursements received against internal records and investigates discrepancies.
• Resolves inquiries and issues related to travel agent commissions and the Hyatt Gold Passport program.
• Coordinates and performs physical inventory counts for the Lobby Shop at month-end.
• Prepares the Lobby Shop Inventory Movement and Discrepancy Report, comparing physical inventory with system records and investigating significant variances.

Financial

• Maintains a comprehensive understanding of Hyatt International's Accounts Receivable objectives to support effective receivables tracking and management.
• Promotes productivity improvements while ensuring prudent management of utility and payroll expenses in line with budgetary guidelines.
• Encourages the adoption of new technologies and equipment that enhance efficiency and streamline operational processes.

People Management

• Coaches and develops Accounting Clerks in alignment with the company's operational, financial, and administrative standards.
• Provides hands-on supervision and guidance to Accounting Clerks, ensuring compliance with hotel policies, procedures, and legal requirements.
• Delegates responsibilities effectively while supporting employee growth, development, and workplace safety.
• Assists in planning and delivering training programs to enhance employee skills and knowledge.
• Monitors team morale and facilitates regular performance feedback and development opportunities.
• Supports Performance Development Discussions and encourages employees in achieving their professional goals.
• Promotes and reinforces Hyatt's People Philosophy, Values, and Culture Characteristics.
• Ensures employees understand and comply with all company policies, procedures, rules, and regulations.
• Monitors adherence to hotel, corporate, and local regulations regarding fire safety, health and safety, and security.
• Provides professional, courteous, and responsive support to internal customers and visitors.
• Ensures employees consistently deliver exceptional service standards.
• Responds promptly and professionally to employee and guest inquiries, addressing concerns and ensuring appropriate follow-up.
• Fosters positive working relationships with guests and colleagues across the organization.

Other Responsibilities

• Participates actively in training programs, departmental meetings, and other assigned sessions.
• Maintains awareness of relevant legislation relating to taxation, employment practices, and industrial relations.
• Demonstrates professionalism and acts as a positive representative of Hyatt International at all times.
• Builds and maintains strong professional relationships with industry partners, suppliers, and representatives of other hotels and organizations.
• Complies with hotel policies and procedures, particularly those related to information technology, health and safety, fire prevention, and hygiene standards.
• Maintains a professional appearance and high standards of personal grooming.
• Adapts effectively to changes within the accounting function and the hospitality industry.
• Performs additional duties and responsibilities as reasonably assigned by management.