Talent Acquisition Coordinator

Zvh; Gurgaon; On-site; INR 600,000 - 900,000; Full time

Job summary

Baxter is seeking a Talent Acquisition Coordinator to deliver a best-in-class hiring experience for candidates, managers, and recruiters. You will be the operational backbone of Talent Acquisition, ensuring accurate data, process excellence, and timely execution of recruitment activities.

You will guide post-offer activities, onboarding, background verification, relocation support, and close collaboration with HR and hiring managers to drive a positive candidate experience from offer to joining.

Qualifications

• Bachelor's degree in human resources, Business Administration, or a related field preferred.
• 4+ yrs experience in TA coordination
• Experience with Applicant Tracking Systems and online administrative tools
• Proven expertise with complex and high-volume scheduling
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail
• Experienced user of MS packages (Outlook, Excel, Word, PowerPoint)
• Capability to interact with people across all levels of business with a high customer service orientation
• Capability to manage and prioritize a high volume of requests in a fast-paced environment
• Experience within Human Resources preferred

Responsibilities

• Post-Offer & Onboarding Support: Guide candidates through post-offer activities and pre-employment requirements to ensure a smooth transition into Baxter.
• Coordinate onboarding documentation, ensuring all required forms and joining formalities are completed accurately and on time.
• Initiate and track background verification (BGV) processes, following up with candidates, vendors, and stakeholders for timely closure.
• Provide relocation coordination and support for domestic hires, partnering with vendors and internal teams.
• Partner with HR, Hiring Managers, and candidates to deliver a positive onboarding experience from offer to joining.
• Monitor post-offer progress and identify onboarding risks to support candidate conversions and start dates.
• Recruitment Coordination & Candidate Experience: Coordinate interview schedules and manage recruitment logistics with recruiters and managers.
• Facilitate high-volume interview scheduling across multiple stakeholders and time zones.
• Arrange interview logistics including rooms, travel, materials, and tech support.
• Serve as first point of contact for candidates, ensuring a positive experience throughout the hiring process.
• Respond to inquiries with exceptional customer service.
• Manage candidate assessments and tracking through relevant systems and tools.
• Systems, Process Excellence & Project Support: Participate in continuous improvement projects.
• Support talent attraction and employer branding initiatives.
• Manage vendor activities including PO initiation, invoice reconciliation, and timely payments.

Skills

Scheduling

ATS proficiency

Communication

Customer service

Data accuracy

Education

Bachelor's degree in HR/Business Administration

Tools

Applicant Tracking Systems

MS Office

Job description

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride.

Your Role at Baxter

As a Talent Acquisition Coordinator, you will play a critical role in delivering a best-in-class hiring experience for candidates, hiring managers, and recruiters. Acting as the operational backbone of the Talent Acquisition function, you will ensure the seamless execution of recruitment activities, maintain data accuracy, drive process excellence, and support talent acquisition initiatives that enable Baxter to attract and hire top talent efficiently.

What you’ll be doing

Post-Offer & Onboarding Support

Guide candidates through post-offer activities and pre-employment requirements to ensure a smooth transition into Baxter.

Coordinate and manage onboarding documentation, ensuring all required forms, employment records, and joining formalities are completed accurately and on time.

Initiate and track background verification (BGV) processes, proactively following up with candidates, vendors, and stakeholders to ensure timely closure and issue resolution.

Provide relocation coordination and support for domestic hires, partnering with vendors and internal teams to facilitate a seamless transition.

Partner closely with HR, Hiring Managers, and candidates to deliver a positive onboarding experience from offer acceptance through joining.

Monitor post-offer progress, proactively identifying and mitigating potential onboarding risks to support successful candidate conversions and start dates.

Recruitment Coordination & Candidate Experience

Partner with Recruiters, Hiring Managers, and candidates to coordinate interview schedules and manage recruitment logistics.

Facilitate complex, high-volume interview scheduling across multiple stakeholders, time zones, and locations.

Arrange interview logistics, including meeting rooms, virtual meeting details, travel arrangements, candidate materials, and technology support.

Serve as the first point of contact for candidates, ensuring a positive, professional, and seamless candidate experience throughout the hiring process.

Respond promptly to candidate and hiring manager inquiries and provide exceptional customer service.

Manage candidate assessments, including administration, tracking, and follow-up through relevant systems and tools.

Systems, Process Excellence & Project Support

Participate in continuous improvement projects.

Support talent attraction and employer branding initiatives, including employee referral campaigns and talent marketing activities.

Manage vendor-related activities, including purchase order (PO) initiation, invoice reconciliation, expenditure tracking, and ensuring timely supplier payments.

What you’ll bring

• Bachelor’s degree in human resources, Business Administration, or a related field preferred.
• 4+ yrs experience in TA coordination
• Experience with Applicant Tracking Systems and online administrative tools
• Proven expertise with complex and high-volume scheduling
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail
• Experienced user of MS packages (Outlook, Excel, Word, PowerPoint)
• Capability to interact with people across all levels of business with a high customer service orientation
• Capability to manage and prioritize a high volume of requests in a fast-paced environment
• Experience within Human Resources preferred

Equal Employment Opportunity

Baxter is an equal opportunity employer.

Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please let us know the nature of your request along with your contact information.

No matter your role at Baxter, your talent, skills, and time has a direct impact on people's lives. Since 1931, we have been at the forefront of innovation by bringing smarter, more personalized care to patients around the world. Now, we're more determined than ever to make a lasting impact as we are redefining healthcare delivery across the care journey. Our Mission to Save and Sustain Lives motivates us as we create a culture in which each of us can succeed. This is where you belong.