Talent Acquisition Coordinator

Baxter Srl; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Baxter Healthcare is seeking a Talent Acquisition Coordinator in Gurgaon, India. You will support end-to-end recruitment operations, ensuring smooth onboarding, accurate documentation, and timely background checks.

You will also manage interview scheduling, candidate communications, and vendor coordination to enable a positive candidate experience. The role requires a bachelor’s degree in a related field and 4+ years of TA coordination experience, with strong MS Office skills and comfortable

Qualifications

• Bachelor’s degree in human resources, business administration, or related field preferred.
• 4+ years experience in TA coordination or similar role.
• Experience with Applicant Tracking Systems and online administrative tools.
• Proven expertise with complex and high-volume scheduling.
• Excellent communication skills (verbal and written).
• Outstanding organizational skills and attention to detail.
• Experienced user of MS packages (Outlook, Excel, Word, PowerPoint).
• Ability to interact with people across all levels with strong customer service orientation.

Responsibilities

• Coordinate post-offer activities and pre-employment requirements for a smooth onboarding.
• Manage onboarding documentation and joining formalities.
• Initiate and track background verification processes.
• Provide relocation coordination for domestic hires.
• Collaborate with HR, Hiring Managers, and candidates to ensure a positive onboarding experience.
• Monitor post-offer progress and mitigate onboarding risks.
• Coordinate interview schedules and manage recruitment logistics across time zones and locations.
• Arrange interview logistics including rooms, virtual details, travel, materials, and tech support.
• Serve as first point of contact for candidates and recruiters, delivering professional candidate experience.
• Respond to inquiries with strong customer service.
• Manage candidate assessments and tracking in relevant systems.

Skills

Communication skills

Scheduling

Organizational skills

Customer service

MS Office

Education

Bachelor's degree in HR/Business Administration

Tools

Applicant Tracking System (ATS)

Online administrative tools

Job description

This is whereyour work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

Your Role at Baxter

As a Talent Acquisition Coordinator, you will play a critical role in delivering a best-in-class hiring experience for candidates, hiring managers, and recruiters. Acting as the operational backbone of the Talent Acquisition function, you will ensure the seamless execution of recruitment activities, maintain data accuracy, drive process excellence, and support talent acquisition initiatives that enable Baxter to attract and hire top talent efficiently.

What you’ll be doing

Post-Offer & Onboarding Support

• Guide candidates through post-offer activities and pre-employment requirements to ensure a smooth transition into Baxter.
• Coordinate and manage onboarding documentation, ensuring all required forms, employment records, and joining formalities are completed accurately and on time.
• Initiate and track background verification (BGV) processes, proactively following up with candidates, vendors, and stakeholders to ensure timely closure and issue resolution.
• Provide relocation coordination and support for domestic hires, partnering with vendors and internal teams to facilitate a seamless transition.
• Partner closely with HR, Hiring Managers, and candidates to deliver a positive onboarding experience from offer acceptance through joining.
• Monitor post-offer progress, proactively identifying and mitigating potential onboarding risks to support successful candidate conversions and start dates.

Recruitment Coordination & Candidate Experience

• Partner with Recruiters, Hiring Managers, and candidates to coordinate interview schedules and manage recruitment logistics.
• Facilitate complex, high-volume interview scheduling across multiple stakeholders, time zones, and locations.
• Arrange interview logistics, including meeting rooms, virtual meeting details, travel arrangements, candidate materials, and technology support.
• Serve as the first point of contact for candidates, ensuring a positive, professional, and seamless candidate experience throughout the hiring process.
• Respond promptly to candidate and hiring manager inquiries and provide exceptional customer service.
• Manage candidate assessments, including administration, tracking, and follow-up through relevant systems and tools.

Systems, Process Excellence & Project Support

• Participate in continuous improvement projects.
• Support talent attraction and employer branding initiatives, including employee referral campaigns and talent marketing activities.
• Manage vendor-related activities, including purchase order (PO) initiation, invoice reconciliation, expenditure tracking, and ensuring timely supplier payments.

What you’ll bring

• Bachelor’s degree in human resources, Business Administration, or a related field preferred.
• 4+ yrs experience in TA coordination
• Experience with Applicant Tracking Systems and online administrative tools
• Proven expertise with complex and high-volume scheduling
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail
• Experienced user of MS packages (Outlook, Excel, Word, PowerPoint)
• Capability to interact with people across all levels of business with a high customer service orientation
• Capability to manage and prioritize a high volume of requests in a fast-paced environment
• Experience within Human Resources preferred

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

Baxter (India) Pvt. Ltd 5th Floor,Tower,' A, Building No.9, DLF Cyber City, DLF Phase - III|Gurgaon- 122002|Haryāna|India