Talent Acquisition Administrator

Air Arabia; Pune District; On-site; INR 550,000 - 850,000; Full time

Job summary

Air Arabia is seeking a TA Administrator to manage recruitment administration for Engineering & Operations across the Air Arabia Group. You will own pre-boarding, offer governance, and onboarding processes with attention to policy compliance and regional labor laws.

Responsibilities include coordinating documentation, background checks, and system uploads; ensuring timely onboarding; and maintaining accurate offer trackers.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• End-to-end recruitment administration, offer governance, onboarding compliance.
• Knowledge of GCC labour requirements and multi-location hiring.
• Ability to review and validate compensation components, grades and terms.
• Strong stakeholder management and cross-functional coordination.
• Fluent in English.
• Ability to manage high volumes and complex cases with limited supervision.
• Analytical skills to monitor offer trackers and mitigate risks.
• Advanced proficiency in ATS and MS Excel for reporting and data validation.
• Discretion and professional judgment with confidential data.

Responsibilities

• Own the pre-boarding and onboarding process from offer acceptance to Day-0 readiness.
• Coordinate documentation collection, background checks, and system uploads.
• Ensure smooth onboarding by liaising with internal teams and hiring managers.
• Prepare, validate, and issue offer letters in coordination with TA partners.
• Manage complex offer approvals per authorization matrix and ensure salary components accuracy.
• Maintain offer trackers and close open offers in a timely manner.
• Act as primary point of contact for candidates during pre-boarding.
• Coordinate with TA leads, Hiring Managers, and HR stakeholders across Pune and Sharjah.
• Adhere to HR policies, regional labor laws, and audit requirements; protect data confidentiality.
• Support continuous improvement and standardization of TA coordination processes.

Skills

Stakeholder management

ATS proficiency

Excel reporting

Analytical thinking

Discretion

English fluency

Multi-location hiring

Problem-solving

Education

Bachelor's degree in HR/Business

Masters preferred

Tools

MS Excel

ATS systems

Job description

Job Purpose

The TA Administrator is responsible for managing recruitment administration activities for complex and critical departments across the Air Arabia Group, including Engineering and Operations. The role ensures accurate and timely execution of offer management, pre-boarding, and onboarding processes while maintaining strict compliance with internal policies and regional labor regulations.

Key Result Responsibilities

Pre-Boarding & Onboarding Ownership

• Own the pre-boarding process from offer acceptance to Day-0 readiness, particularly for Engineering & Operations hires.


• Coordinate documentation collection, background verification, grading validation, and system uploads.


• Liaise with internal teams to ensure smooth onboarding.


• Monitor onboarding timelines and proactively address any delays or escalations.

Offer Governance & Validation

• Prepare, validate, and issue offer letters in coordination with TA partners.


• Manage complex offer approvals as per Air Arabia Groups authorization matrix.


• Ensure accuracy of compensation components, benefits, grades, and employment terms as per policies.


• Maintain offer trackers and ensure timely closure of open offers.


• Act as the primary point of contact for candidates during the pre-boarding phase.


• Coordinate with TA leads, Hiring Managers, and HR stakeholders across Pune and Sharjah.


• Ensure consistent communication and timely updates to candidates and internal teams.

Compliance, Reporting & Process Improvement

• Ensure adherence to Air Arabia Group HR policies, regional labor laws, and audit requirements.


• Maintain confidentiality and data integrity at all stages of the recruitment lifecycle.


• Support continuous improvement and standardization of TA coordination processes.

Qualifications (Academic, training, languages)

• Bachelors degree in Human Resources, Business Administration, or a related discipline (Masters degree preferred).


• Strong understanding of end-to-end recruitment administration, offer governance, and onboarding compliance frameworks.


• Sound knowledge of GCC labor requirements and multi-location hiring practices.


• Ability to independently review and validate compensation components, grades, and employment terms.


• Strong stakeholder management and cross-functional coordination capability.


• Fluent in English language.


• Ability to manage high hiring volumes and moderately complex cases with minimal supervision.


• Analytical ability to monitor offer trackers, identify bottlenecks, and mitigate risks proactively.


• Advanced proficiency in ATS systems and MS Excel (reporting, tracking, data validation).


• Strong problem-solving and process improvement mindset.


• High level of discretion and professional judgment in handling confidential data.

Work Experience

• 4–6 years of progressive experience in recruitment administration or talent acquisition operations, with demonstrated exposure to offer governance, onboarding compliance, and multi-location/GCC hiring environments.