Supplier Systems and Pursuits Administrator

Stantec; Pune District; On-site; INR 400,000 - 600,000; Full time

Job summary

Stantec is seeking a Client Registration and Business Support Coordinator to manage client registrations, CRM data, and related administrative processes. The role involves coordinating registration renewals, maintaining compliant records, and supporting data sharing across Pursuits, Operations, Finance, and Business Development teams.

The ideal candidate will have a Diploma or Bachelor's degree in a related field and 3–5 years of administration or CRM experience, with strong organizational and

Qualifications

• Diploma or Bachelor's degree in business/related discipline.
• 3–5 years of experience in administration, business support, document control, client registration, or CRM administration.

Responsibilities

• Manage centralized client registration database across the Middle East region.
• Consolidate, cleanse, validate, and update client and registration information from multiple sources.
• Administer new client registrations, supplier onboarding, and prequalification processes.
• Coordinate and track registration renewals, ensuring on-time compliance.
• Maintain auditable records of corporate, legal, compliance, and registration documentation.
• Monitor registration expiry dates and renewal schedules.
• Develop reports, dashboards, and performance metrics for operations.
• Maintain and update CRM records and company profiles in procurement/tender portals.
• Organize SharePoint sites and filing structures per company standards.

Education

Diploma or Bachelor's degree in Business Administration, Management, Information Management, Marketing, Communications, Project Administration, or a related discipline

Job description

Purpose of Job

The Client Registration and Business Support Coordinator support the business through the management of client registrations, compliance records, CRM systems, tender portals, and business databases. Responsible for maintaining accurate and accessible client and corporate information, coordinating registration and renewal activities, and supporting document control and administrative processes. Will also build strong internal networks to promote data consistency, process improvement, and the effective sharing of information across Pursuits, Operations, Finance, and Business Development teams

Essential Functions

• Manage and maintain a centralized client registration database across the Middle East region.
• Consolidate, cleanse, validate, and update client, contractual, and registration information from multiple sources.
• Administer new client registrations, supplier onboarding activities, and prequalification processes.
• Coordinate and track registration renewals, ensuring compliance requirements are met on time.
• Maintain accurate and auditable records of corporate, legal, compliance, and registration documentation.
• Monitor registration expiry dates and proactively manage renewal schedules.
• Identify data gaps, inconsistencies, duplicates, and opportunities to improve data quality.
• Develop reports, tracking tools, dashboards, and performance metrics to support business operations.
• Conduct routine audits to ensure the accuracy, completeness, and integrity of business information.
• Maintain and update CRM records, ensuring client and opportunity information remains current and reliable.
• Manage company profiles and organizational information within client procurement and tender portals.
• Coordinate and manage the Pursuits Team inbox and associated administrative workflows.
• Maintain project, client, and corporate information repositories and support knowledge management initiatives.
• Develop, organize, and maintain SharePoint sites, document libraries, and filing structures in accordance with company standards.
• Recommend and implement process improvements, automation opportunities, and best practices using Microsoft 365 and other business systems.

Education

• Diploma or Bachelor's degree in Business Administration, Management, Information Management, Marketing, Communications, Project Administration, or a related discipline.
• Minimum 3–5 years of experience in administration, business support, document control, client registration, CRM administration, or a similar coordination role.