Pursuits Assistant

Stantec; Pune District; On-site; INR 500,000 - 800,000; Full time

Job summary

Stantec is looking for a dedicated professional to provide administrative support for the North American Infrastructure Pursuits Team. This role involves aiding the team in proposal development, managing internal databases, and ensuring quality assurance across various outputs. With responsibilities including coordinating research and client interactions, this position is pivotal in aligning outputs with Stantec's branding and communication standards. Join us in a dynamic environment focused on winning work and delivering quality results.

Qualifications

• Strong administrative skills with attention to detail.
• Ability to conduct internal and external research.
• Proficient in quality review processes for compliance.

Responsibilities

• Support proposal responses in alignment with M&BD process.
• Organize and participate in response-related meetings.
• Proof and edit documents to meet quality standards.

Skills

Content support and quality assurance

Administrative support

Proposal development

Client liaison

Research

Job description

Reporting directly to the Director, Regional Pursuits, Infrastructure, this role assists with supporting smooth running operations for the North American Infrastructure Pursuits Team. The role involves providing administrative support for our Directors and Pursuits Team members. It also includes partnering with pursuit leaders throughout North America to support pursuits throughout their lifecycle. Responsibilities include content support and quality assurance, maintaining internal databases/systems management, reporting, and administrative tasks. You’ll work closely with pursuit/bid, marketing, technical staff, and client-facing leaders to help the team win work, ensuring all outputs align with Stantec branding and communication standards.

Essential Functions

The core responsibilities include pursuit response support, materials development, and knowledge and systems management.

Pursuit Response Support

• Works with North American regional pursuits team to develop components of proposal responses in alignment with our M&BD process. Examples could include gathering resumes/resume updates, project profiles, and qualifications.
• Collects company data and/or conducts internal/external research appropriate for opportunity response documents and/or strategy development.
• Organizes and participates in response-related meetings (internal and/or client).
• Liaises with internal and external clients to gather information to achieve a complete response; prepare subconsultant packages.
• Assists in supporting pre-qualification accreditations, vendor questionnaires and forms, and MSA renewals to meet future opportunity requirements. Liaise with corporate information management team and regional pursuit team members as needed. Duties could include tracking renewal cycles and expiry dates and coordinating minor updates to reflect staff changes.
• Coordinates pursuit number openings upon request.
• Assists with facilitating appropriate legal reviews of pursuit phase documentation and contracts via Stantec’s contract review portal.
• Provides quality reviews to ensure compliance with RFP mandates, including content proofing and editing.
• Ensures debrief information is collected and captured.

Materials Development

• Coordinates the preparation of select written and graphical elements of opportunity response documents such as proposals, qualifications, brochures, flat sheets and presentations.
• Interacts with operations personnel to support collateral development. Liaises with MarComm team as needed.
• Work with technical leads to gather project information for new and existing project and personnel profiles on SMKC. Specifically, assists new ES staff with creating SMKC personnel profiles. Liaises with MarComm team to coordinate adding key staff to website.
• Proofs and edits documents for quality standards.
• Ensures adherence to standards and templates presenting a consistent appearance/style in compliance with Stantec’s branding guidelines.
• Coordinates with dedicated visual communication design personnel as needed.