Supervisor – Bulk Procurement

Cygnet Global Resources; Maddur; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Cygnet Global Resources is seeking a Supervisor – Bulk Procurement to oversee procurement operations, supplier coordination, material planning, and purchasing for a manufacturing setup.

The candidate will ensure timely material procurement, optimal inventory, supplier performance, and uninterrupted production, leveraging ERP/WMS systems and strong team leadership.

Qualifications

• 3+ years of experience in procurement or purchasing in manufacturing.
• Strong knowledge of supply chain management and procurement planning.
• Experience with ERP/WMS for PO processing and material tracking.
• Excellent communication, negotiation, and teamwork skills.

Responsibilities

• Plan and execute procurement activities based on production schedules.
• Coordinate with PMC for timely materials availability and issue POs.
• Monitor supplier performance and lead times; manage BOM accuracy.
• Maintain accurate procurement records, invoices, and payment coordination.
• Lead and mentor procurement team; track KPIs and drive improvements.
• Collaborate with Production, Engineering, Warehouse, Quality, and Finance.

Skills

Procurement planning

Supplier coordination

Inventory management

Team leadership

Materials planning

Education

Bachelor's Degree

Tools

ERP/WMS systems

Job description

Position: Supervisor – Bulk Procurement Department

Department: Procurement / Supply Chain Management

Industry: Manufacturing

Experience: 3+ Years

Qualification: Bachelor's Degree

Employment Type: Full-Time

Job Summary

We are looking for an experienced and result-oriented Supervisor – Bulk Procurement to oversee procurement operations, supplier coordination, material planning, and purchasing activities for a manufacturing organisation.

The ideal candidate will be responsible for ensuring timely procurement of raw materials and components, maintaining optimal inventory levels, managing supplier performance, and supporting uninterrupted production operations.

The role requires strong knowledge of supply chain management, procurement planning, ERP/WMS systems, supplier management, and team leadership.

Key Responsibilities

1. Procurement Planning & Material Management

Plan and execute procurement activities based on production schedules and material requirements.

Coordinate with the Production Planning and Material Control (PMC) team to ensure timely availability of materials.

Review weekly material requirements and generate purchase requisitions and purchase orders through the WMS/ERP system.

Verify Bill of Materials (BOM), purchase prices, quantities, and delivery schedules.

Coordinate with engineering and strategic procurement teams to ensure accurate material specifications and pricing.

Ensure timely procurement of materials to avoid production disruptions.

Prepare, review, and process purchase orders after obtaining necessary approvals.

Coordinate with suppliers to confirm order acceptance, delivery commitments, and lead times.

Monitor supplier performance regarding quality, delivery schedules, pricing, and service.

Follow up proactively with suppliers to ensure timely material dispatch.

Resolve delivery delays, shortages, and other procurement-related issues.

Maintain strong supplier relationships and drive continuous improvement.

3. Inventory, Quality & Warehouse Coordination

Coordinate with warehouse and quality teams for material receipt and inspection.

Ensure received materials meet required specifications, quantities, and quality standards.

Follow up on Goods Receipt Notes (GRN) and ensure accurate documentation.

Coordinate with Incoming Quality Control (IQC) teams for rejected or defective materials.

Manage supplier returns, replacements, and corrective actions.

Support inventory reconciliation and material traceability.

4. Procurement Documentation & Payment Coordination

Maintain accurate purchase orders, invoices, delivery notes, GRNs, and supplier records.

Coordinate with Finance for timely processing of supplier invoices and payments.

Monitor pending payments and resolve documentation discrepancies.

Ensure procurement records comply with internal policies and audit requirements.

Support internal and external audits.

5. Team Management & Performance Monitoring

Supervise and guide procurement team members in daily purchasing activities.

Set procurement objectives, monitor KPIs, and evaluate team performance.

Track supplier on-time delivery (OTD), procurement lead times, material rejection rates, and supplier performance.

Identify opportunities for process improvement, cost optimisation, and operational efficiency.

Conduct team training and support continuous improvement initiatives.

Coordinate with Production, Engineering, Warehouse, Quality, Finance, and Supply Chain teams.

Strong knowledge of procurement, purchasing, and supply chain management.

Experience in bulk procurement within a manufacturing environment.

Hands-on experience with ERP/WMS systems and purchase order processing.

Good understanding of BOM, GRN, material planning, and inventory management.

Experience in supplier coordination, delivery tracking, and quality issue resolution.

Strong analytical, negotiation, and problem-solving skills.

Proficiency in MS Excel and other MS Office applications.

Excellent communication, organisational, and time management skills.

Ability to manage multiple priorities and work effectively across departments.

Strong team leadership and interpersonal skills.

Educational Qualification & Experience

Bachelor's Degree in Engineering, Commerce, Business Administration, Supply Chain Management, or a related discipline.

Minimum 3 years of relevant experience in procurement or purchasing, preferably in a manufacturing company.

Experience in bulk material procurement, supplier management, and production planning coordination.

Prior experience supervising a procurement team will be an advantage.

Familiarity with ERP/WMS systems is preferred.

Key Performance Indicators (KPIs)

Timely procurement and availability of materials.

Procurement lead-time adherence.

Reduction in material shortages and production delays.

Supplier quality performance and rejection management.

Timely processing of supplier invoices and payments.

Procurement process efficiency and team performance.