Submission Specialist at Publicis Production, Remote

Submission Specialist at Publicis Production, Remote; Bengaluru; Remote; INR 800,000 - 1,100,000; Full time

Job summary

Publicis Production is seeking a Submission Specialist, Promotional Content to manage end-to-end submissions of healthcare marketing materials to regulatory and internal review platforms. The role requires regulatory awareness, precision, and the ability to meet tight deadlines in a fully remote setup based from Bengaluru.

Ideal candidates will have a life sciences background and hands-on experience with platforms like Veeva Vault, Aprimo, or Pepperflow, along with exposure to AI-enabled

Qualifications

• 3+ years of relevant experience in healthcare, pharmaceutical, or medical communications.
• Experience with promotional material review, regulatory submissions, or MLR workflows.
• Excellent attention to detail and documentation accuracy.

Responsibilities

• Submit healthcare promotional materials accurately and on time using platforms like Veeva Vault, Aprimo, Pepperflow.
• Review submission metadata for completeness, clarity, and regulatory accuracy.
• Proofread content for spelling, grammar, formatting and brand consistency before submission.
• Validate that all MLR feedback is implemented correctly and add clear annotations for reviewers.
• Track submission timelines and coordinate with cross-functional stakeholders to ensure smooth cycles.

Job description

Life Sciences graduates vacancy for Submission Specialist at Publicis Production. Full-time remote role based in Bengaluru.

Publicis Production is expanding its healthcare operations and is hiring skilled professionals for the role of Submission Specialist, Promotional Content. This opportunity is ideal for life sciences graduates and experienced healthcare marketing professionals who want to work remotely in a global agency environment while contributing directly to regulatory-compliant healthcare communications. With a structured night shift model and exposure to advanced regulatory submission platforms, this role offers both stability and strong long-term career growth.

Company Overview

Publicis Production operates under the global umbrella of Publicis Groupe UK, one of the world’s most respected marketing and digital transformation networks. The organization employs over 5,000 professionals across 21 agencies, delivering expertise in healthcare marketing, media strategy, creative services, technology, data analytics, and digital innovation.

The group follows the “Power of One” operating model, which removes internal silos and encourages cross-functional collaboration. This structure ensures faster decision-making, consistent quality standards, and a client-first delivery approach. Publicis Production is widely recognized for its strong governance models, regulatory compliance frameworks, and leadership in healthcare and pharmaceutical communications.

For professionals in life sciences, regulatory affairs, and medical communications, Publicis Production provides a credible platform to work on global healthcare brands while maintaining strict compliance with FDA, ABPI, and international health authority standards.

Job Role & Responsibilities

As a Submission Specialist, Promotional Content, you will be responsible for managing the end-to-end submission of healthcare marketing and promotional materials to regulatory and internal review platforms. The role demands precision, regulatory awareness, and the ability to work efficiently under tight deadlines.

Core Responsibilities

Submission Management

• Submit healthcare promotional materials accurately and on time using industry-standard platforms such as Veeva Vault, Aprimo, and Pepperflow
• Review all submission metadata to ensure completeness, clarity, and regulatory accuracy
• Proofread content for spelling, grammar, formatting, and brand consistency before submission
• Validate that all Medical, Legal, and Regulatory (MLR) feedback has been implemented correctly
• Add clear and relevant annotations to support reviewer understanding and approval efficiency

Regulatory Compliance

• Maintain a working knowledge of health authority regulations including FDA, ABPI, and regional compliance guidelines
• Ensure all submitted materials meet or exceed regulatory standards for healthcare and pharmaceutical communications
• Analyze claims, references, and supporting documents within review and approval systems

Technology & Automation

• Work confidently with digital submission and asset management platforms
• Leverage AI, machine learning, and generative AI tools for editorial pre-checks, proofing, and workflow optimization where applicable

Project Coordination

• Track submission timelines closely and flag risks or delays proactively
• Collaborate with project managers and cross-functional stakeholders to ensure smooth submission cycles
• Maintain accurate records and version control within submission repositories

Process Improvement

• Contribute to refining internal submission processes and documentation standards
• Identify workflow gaps and suggest improvements to enhance efficiency and accuracy
• Support continuous improvement initiatives aligned with agency best practices

This role directly supports healthcare compliance, patient safety messaging, and ethical pharmaceutical promotion, making it a high-impact position within the organization.

Eligibility / Qualifications

To qualify for this role, candidates must meet the following criteria:

Educational Background

• Degree in Life Sciences or related discipline
• Accepted courses include: BSc Biology, BSc Chemistry, BSc Biotechnology, BSc Microbiology, BPharmacy, MPharmacy, MSc Life Sciences, MSc Pharmacology, MSc Biotechnology, MSc Clinical Research, MSc Regulatory Affairs

Experience Requirements

• Minimum 3 years of relevant experience in healthcare, pharmaceutical, or medical communications
• Hands-on experience with promotional material review, regulatory submissions, or MLR workflows

Technical & Professional Skills

• Practical experience using Veeva Vault, Aprimo, Pepperflow, or similar review and approval platforms
• Strong ability to read, interpret, and analyze medical and scientific literature
• Excellent attention to detail and documentation accuracy
• Ability to manage high volumes of submissions under tight deadlines
• Strong written and verbal communication skills

Candidates with exposure to AI-enabled editorial tools and automated review systems will have an added advantage.

Location & Salary

• Job Location: Remote (Bengaluru, Karnataka – operational base)
• Work Mode: Fully Remote
• Role Type: Full-time
• Shift: Night Shift
• Start Date: 1st February 2026

Frequently Asked Questions (FAQs)

Who can apply for the Submission Specialist role?

Life sciences graduates with relevant industry experience in healthcare, pharma marketing, or regulatory submissions are eligible.

Is this role suitable for pharmacy and biotechnology graduates?

Yes. Candidates with pharmacy, biotechnology, microbiology, chemistry, or related life sciences backgrounds are highly suitable.

Is the job fully remote?

Yes. The role is fully remote, with Bengaluru as the operational base.

Which platforms should candidates be familiar with?

Veeva Vault, Aprimo, Pepperflow and similar MLR or asset management systems are preferred.

Is night shift mandatory?

Yes. This role follows a fixed night shift schedule aligned with global client operations.

Does this role involve regulatory compliance?

Yes. The role directly supports FDA, ABPI and other health authority compliance requirements.