Submission Specialist

Prose on Pixels; Chennai; On-site; INR 600,000 - 900,000; Full time

Job summary

Prose on Pixels in Chennai seeks a skilled submission specialist with 5+ years in pharma advertising. The role involves ensuring compliance with submission requirements and managing multiple projects. Strong attention to detail and excellent communication skills are essential, along with proficiency in MLR Submission Platforms and Microsoft Office. A Bachelor’s degree or equivalent is required, along with a proactive, flexible approach to work. This position offers opportunities for collaboration and process improvement.

Qualifications

• 5+ years’ experience in pharma advertising with knowledge of regulatory review process.
• Strong planning and organization skills with extraordinary attention to detail.
• Excellent verbal and written communication skills.
• Basic comprehension of scientific content.
• Background in account management/project management ideal.

Responsibilities

• Works closely with project management and editorial teams.
• Be the primary contact for all submission needs.
• Review job starter forms and project briefs for accuracy.
• Ensure all components of submission meet platform requirements.
• Manage multiple submissions and deadlines.
• Maintain accurate documentation.

Skills

Pharma advertising experience

Regulatory review process knowledge

Planning and organization skills

Attention to detail

Verbal communication skills

Written communication skills

Scientific content comprehension

Proficiency with MLR Submission Platforms

Proficiency in Microsoft Office

Proficiency in Adobe Acrobat

Education

Bachelor’s Degree or equivalent experience

Job description

Responsibilities

Works closely with project management, account, editorial, copy and junior submission specialists, to ensure all components of submission meet platform requirements.

• Become the expert on system requirements
• Be the primary point of contact for all submission needs and guidance
• Become the internal gatekeeper/QA for submission packages
• Attend initial/ongoing training updates on submission platform requirements
• Review job starter form, and project brief for accuracy
• Review mandatory items, PI, ISI, to ensure they are represented correctly
• Confirm file formats, naming conventions per guidelines
• Confirm all support materials are included, i.e., references, layout indicators, functional annotations
• Review tagging and linking of references in system to ensure accuracy
• Develop knowledge of reference library and expiration dates
• Collaborate with team to solve problems and resolve questions regarding submissions
• Continuously look to improve the process standards to ensure quality
• Partner with account team to compile a list of brand standard/global mandatories
• Maintain a submission calendar for brand team
• Understand OPDP submission requirements and complete QC checks
• Manage multiple submissions and deadlines
• Maintain accurate documentation
• Provide guidance to junior submission specialist as needed

Qualifications

• 5+- years’ experience in pharma advertising with knowledge of regulatory review process. Strong planning and organization skills with extraordinary attention to detail.
• Excellent verbal and written communication skills and a basic comprehension of scientific content.
• Background in account management/project management ideal, but candidates with copy or editorial background could also be trained.
• Proficient with MLR Submission Platforms, Microsoft Office and Adobe Acrobat.
• Efficient, self-starter, quick study, flexible. Bachelor’s Degree or equivalent experience required.