Submission Specialist

Havas Media Group Spain SAU; Chennai; Hybrid; INR 600,000 - 800,000; Full time

Job summary

Havas Media Group Spain SAU is seeking a Submission Specialist in Chennai for a hybrid role. You'll play a key role in supporting the operations team and ensuring flawless project submissions in client platforms. The ideal candidate will have 5+ years of experience in pharma advertising, a Bachelor’s degree, and strong attention to detail. Responsibilities include coordinating document preparations and being the expert on submission processes. Competitive career growth and an inclusive culture are offered.

Qualifications

• 5+ years' experience in pharma advertising with knowledge of regulatory review process.
• Excellent verbal and written communication skills.
• Flexible and a quick learner.

Responsibilities

• Coordinate the preparation of documents for submissions.
• Ensure all components of submissions meet platform requirements.
• Serve as the go-to expert on the regulatory submission process.

Skills

Pharma advertising experience

Planning and organization

Communication skills

Knowledge of regulatory review

Attention to detail

Education

Bachelor’s Degree or equivalent experience

Tools

MLR Submission Platforms

Microsoft Office

Adobe Acrobat

Job description

Submission Specialist page is loaded## Submission Specialistremote type: Hybridlocations: Chennaitime type: Full timeposted on: Posted Todayjob requisition id: JR0095369**Agency :**Havas Creative**Job Description :**Prose on Pixels is looking for a full-time Submission Specialist to play a key role in supporting the operations team. The candidate will partner with project management, account, editorial, copy to ensure flawless project submissions in client platforms like Veeva, Zinc, MAP. We offer a positive, team-oriented environment and are looking for an experienced candidate that will be trained in our process. The Submission Specialist will be responsible for working with the extended teams on the coordination and preparation of documents for submission to our client’s medical, legal, and regulatory review panels. This role will serve as the go-to expert on the client regulatory submission process and the systems/tools used for the submission. S/he will also be responsible for staying abreast of updates, creating/maintaining the regulatory process binders and working with PMs to communicate updates to project teams. You will work across several clients and brands and be responsible for supporting the project teams on ancillary activities as needed.Works closely with project management, account, editorial, copy and junior submission specialists, to ensure all components of submission meet platform requirements. • Become the expert on system requirements • Be the primary point of contact for all submission needs and guidance • Become the internal gatekeeper/QA for submission packages • Attend initial/ongoing training updates on submission platform requirements • Review job starter form, and project brief for accuracy • Review mandatory items, PI, ISI, to ensure they are represented correctly • Confirm file formats, naming conventions per guidelines • Confirm all support materials are included, i.e., references, layout indicators, functional annotations • Review tagging and linking of references in system to ensure accuracy • Develop knowledge of reference library and expiration dates • Collaborate with team to solve problems and resolve questions regarding submissions • Continuously look to improve the process standards to ensure quality • Partner with account team to compile a list of brand standard/global mandatories • Maintain a submission calendar for brand team • Understand OPDP submission requirements and complete QC checks • Manage multiple submissions and deadlines • Maintain accurate documentation • Provide guidance to junior submission specialist as needed**Requirements:*** 5+- years’ experience in pharma advertising with knowledge of regulatory review process. Strong planning and organization skills with extraordinary attention to detail.* Excellent verbal and written communication skills and a basic comprehension of scientific content.* Background in account management/project management ideal, but candidates with copy or editorial background could also be trained.* Proficient with MLR Submission Platforms, Microsoft Office and Adobe Acrobat.* Efficient, self- starter, quick study, flexible. Bachelor’s Degree or equivalent experience required.#LI-PD1**Contract Type :**Permanent**Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.**Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and entertainment-oriented solutions that support them in their positive transformation. **Life at Havas**We take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore. **Havas Creative Network**At Havas, we believe creativity isn’t just a description of our business, it is part of our agencies’ DNA. We bring together some of the industry’s most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients. **Havas Media Network**We create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience – in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences. **Havas Health**Driven by human purpose and focused on the betterment of humanity through health, Havas Health & You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking work.