SR ASSOCIATE

UnitedLex; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Benefits offered by this job

Cab facilities within transport zone

Job summary

UnitedLex Gurgaon is seeking a Senior Associate – Patent Docketing Specialist to contribute to patent docketing activities, coordinate with patent attorneys, and manage documentation and deadlines. The role emphasizes cross-functional teamwork, accuracy, and efficient handling of global matter records.

The candidate should bring 3+ years in docketing, FoundationIP experience, and strong communication skills to liaise with internal and external stakeholders, while maintaining strict

Qualifications

• Strong academic background.
• 3+ years progressive work exp as a patent docketing specialist.
• At least 1 year experience using FoundationIP.
• Knowledge of USPTO procedures and processes.
• Excellent written and verbal communication skills.
• Ability to communicate with legal and business teams.
• Detail-oriented with strong judgment and analytics.
• Capable of multitasking and meeting deadlines.
• Ability to work with onsite and virtual global teams.
• Proficient in Word, Outlook, Excel, and related software.

Responsibilities

• Track and manage PTO communications and related ownership transfers on the docketing tool.
• Enter and manage patent recordables on the docketing tool.
• Review documentation as instructed by Patent Attorneys.
• Use databases to obtain patent documentation.
• Support annuities and recordable activities.
• Assist PoA management and client matters.
• Initiate new matters in document management systems.
• Maintain relevant files and documents in the system.
• Review docket deadlines daily and ensure timely actions.
• Coordinate with outside counsel/vendor communications and log in docketing tool.
• Handle foreign prosecution tasks including PCT filings and non-US filings.

Skills

Patent docketing

Team collaboration

Attention to detail

Strong communication

MS Word / Excel

Multi-tasking

Education

Bachelor's degree in applicable field

Tools

FoundationIP

Job description

Job Description:

Senior Associate – Patent Docketing Specialist

Location: Gurgaon

Shift Timing: Comfortable working from the office and comfortable to work in 8:30 AM to 5:30 PM

Note: Cab facilities will be provided if your location falls within our designated transport zone.

OVERALL, PURPOSE OF JOB

The Patent Docketing Specialist is responsible for individual contribution and acts as a reviewer as part of the UnitedLex IP Managed Services. Primary day to day focus will be on various patent-related docketing activities. Candidates should have strengths in teamwork (internal and external stakeholders), quality control, file/docket, and problem-solving. They must also have strong interpersonal skills to build strong relationships with internal and external stakeholders.

REQUIREMENTS

• Strong academic background.
• 3+ years progressive work experience as a patent docketing specialist at a law firm or (preferred) in-house.
• At least 1 year of experience using FoundationIP.
• Knowledge and experience working with the United States Patent and Trademark Office.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with other professionals in the legal department and business teams.
• Detail-oriented with excellent judgment and analytical skills.
• Able to juggle multiple tasks - dynamic, and action-orientated, which meets deadlines and makes it happen.
• Ability to work collaboratively with an onsite and/or virtual global teams.
• Proficient in Microsoft Word, Outlook, Excel, and related software programs.

COMPETENCIES

• Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and furnish concise, detailed information in report format, written correspondence, email, or verbally.
• Must have ability to build and maintain relationships and work confidently with people at all levels.
• Must be an excellent communicator (written and verbal) with the ability to earn trust and credibility.
• Must have ability to demonstrate a high degree of confidentiality.
• Must be willing to accept responsibility and make decisions based on experience, education and understanding of business needs.
• Fast learner able to grasp business needs and priorities quickly.
• Critical thinking: able to evaluate information gathered from multiple sources and distinguish user requests from the underlying true needs.
• Possess general working legal knowledge and specific client and company operations (preferred).
• Excellent organizational skills, ability to manage multiple assignments at once, and meet deadlines.
• Proficient in technology and tools used by the company and with the client.

KEY RESPONSIBILITIES

• Tracking and managing PTO communications including, but not limited to, new applications, Office Action responses, Information Disclosure Statements, assignments, and related ownership transfers, etc., on the docketing tool.
• Tracking, entering, and managing patent recordables on the docketing tool.
• Reviewing documentation as instructed by Patent Attorneys
• Using internal and external databases to obtain patent documentation.
• Supporting annuities and recordable activities
• Supporting the management of Power of Attorney (PoAs)
• Initiating new client matters in the document management systems.
• Maintaining files and documents relevant to applicable matters in the document management system.
• Reviewing patent docket and deadlines daily.
• Ordering documents, file histories, certified copies, etc.
• Tracking and managing outside counsel/vendor communications and enter relevant information in the docketing tool on:
• Foreign prosecution-related tasks such as preparation and filing of PCT applications and associated non-U.S. prosecution filings.
• Enter the national and regional stage and associated formality requirements specific to each country.

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