Specialist Purchase Formulation (Excipients)

IOL Chemicals and Pharmaceuticals Limited; Ludhiana; On-site; INR 900,000 - 1,300,000; Full time

Job summary

IOL Chemicals and Pharmaceuticals Limited in Ludhiana, India, is seeking an experienced procurement professional to manage sourcing and procurement of pharmaceutical excipients. The role requires strong vendor development, price negotiation, and regulatory knowledge to ensure quality materials and timely delivery.

Candidate must have 4–5 years of relevant experience in excipients procurement, with familiarity with IP, USP, BP, and GMP standards.

Qualifications

• Graduate or postgraduate in Pharmacy, Chemistry, Chemical Engineering or related discipline.
• 4–5 years of relevant experience in pharmaceutical purchase and sourcing, excipients focus.
• Knowledge of excipients, applications, specs, and supplier networks.
• Experience in vendor identification, price negotiation, supplier development, PO management.
• Familiarity with pharmaceutical quality documentation and supplier qualification processes.
• Good communication, analytical, negotiation, and coordination skills.
• Working knowledge of SAP procurement modules preferred.

Responsibilities

• Excipients Sourcing: Identify, evaluate, and develop suppliers and manufacturers.
• Vendor Development: Build a strong supplier network across India with quality and timely delivery.
• Price Negotiation: Negotiate prices, terms, and delivery schedules to optimize costs.
• Procurement Planning: Coordinate with production, R&D, QA, QC, and stores to ensure material availability.
• Supplier Qualification: Coordinate audits, approvals, documentation, and qualification per quality standards.
• Quality & Compliance: Ensure excipients meet IP/USP/BP and GMP requirements.
• Purchase Order Management: Prepare, release, track deliveries, and follow up on supplies.
• Market Intelligence: Monitor prices, capacity, lead times, and availability of excipients.
• Cost Saving: Identify alternate sources and develop cost-effective procurement strategies.
• Documentation: Maintain purchase records, supplier databases, quotations, contracts, and reports.
• Inventory Coordination: Monitor stock levels with planning and stores to avoid shortages or excess.
• Supplier Performance: Track quality, pricing, service, and on-time delivery.

Skills

Excipients sourcing

Vendor development

Price negotiation

Procurement planning

Quality compliance

Regulatory knowledge

SAP procurement

MS Office

Analytical skills

Communication skills

Vendor audits

Education

Graduate/PG in Pharmacy, Chemistry or Chemical Engineering

Tools

SAP procurement

MS Office

Job description

Job Summary

An experienced and result-oriented candidate to manage the sourcing and procurement of pharmaceutical excipients. The candidate should have good knowledge of excipient suppliers, vendor development, price negotiation, procurement planning, and quality and regulatory requirements for pharmaceutical raw materials.

Key Responsibilities

• Excipients Sourcing: Identify, evaluate, and develop reliable suppliers and manufacturers of pharmaceutical excipients.
• Vendor Development: Build and maintain a strong supplier network across India, with a focus on quality, competitive pricing, and timely delivery.
• Price Negotiation: Negotiate prices, payment terms, credit periods, and delivery schedules to achieve cost optimization.
• Procurement Planning: Coordinate with production, R&D, QA, QC, and stores departments to ensure uninterrupted availability of materials.
• Supplier Qualification: Coordinate vendor audits, supplier approvals, documentation, and qualification in line with company quality standards.
• Quality & Compliance: Ensure excipients comply with applicable pharmacopoeial and regulatory requirements, such as IP, USP, BP, and relevant GMP standards, as applicable.
• Purchase Order Management: Prepare and release purchase orders, track deliveries, and follow up on pending supplies.
• Market Intelligence: Monitor market prices, supplier capacity, lead times, and availability of critical excipients.
• Cost Saving: Identify alternate sources, develop cost-effective procurement strategies, and maintain savings records.
• Documentation: Maintain purchase records, supplier databases, quotations, contracts, and procurement reports.
• Inventory Coordination: Monitor stock levels and coordinate with planning and stores teams to avoid shortages and excess inventory.
• Supplier Performance: Track vendor performance in terms of quality, pricing, service, and on-time delivery.

Candidate Requirements

• Graduate or postgraduate in Pharmacy, Chemistry, Chemical Engineering, or a related discipline.
• 4–5 years of relevant experience in pharmaceutical purchase and sourcing, preferably with a strong focus on excipients procurement.
• Good knowledge of pharmaceutical excipients, their applications, specifications, and approved supplier networks.
• Experience in vendor identification, price negotiation, supplier development, and purchase order management.
• Familiarity with pharmaceutical quality documentation and supplier qualification processes.
• Good communication, analytical, negotiation, and coordination skills.
• Working knowledge of MS office and SAP procurement modules will be preferred.

Preferred Candidate Profile

• Candidates currently working with pharmaceutical manufacturing companies, formulation plants, excipient distributors, or pharmaceutical procurement organizations.