Site Administration - Bangalore

PeopleStrong; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

PeopleStrong in Bengaluru is seeking a seasoned professional for Team Member – Administration & IR to support site and corporate operations, ensure statutory compliance, employee welfare, and smooth office functioning. You will coordinate labor authorities, manage administration and IR records, and assist in audits, licensing, and permissions, while fostering productive industrial relations across sites.

The role requires 5–12 years of experience in site administration or HR/IR, with a graduate

Qualifications

• Graduate or Diploma in HR / Administration preferred.
• 5–12 years of experience in admin/IR or related fields.
• Experience with labor law compliance and site administration.
• Strong stakeholder management and vendor coordination.

Responsibilities

• Support cost control in administrative and welfare activities.
• Assist in monitoring expenses related to facilities and labor welfare.
• Help prevent financial loss through statutory compliance.
• Support budget tracking for admin and IR activities.
• Coordinate with labour authorities and external agencies.
• Maintain MIS and documentation for IR and admin.

Skills

Vendor Management

Labor Laws Compliance

Stakeholder Management

Industrial Relations

Office Management

Facility Management

Education

Graduate / Diploma in HR / Administration

Job description

Masters in Human Resource Management (MHRM)

Job Description

SECTION I: BASIC INFORMATION

Job Family

Administration, Industrial Relations (IR) and Stores

Role

Team member Administration and IR

Reporting to:

Administration / Head – HR & IR

Workplace Classification

HO

SECTION II: ROLE SUMMARY (Purpose of the Role)

The Team Member – Administration & IR supports administrative operations and industrial relations activities at corporate and project sites. The role assists in ensuring smooth office functioning, statutory compliance, employee welfare, and harmonious industrial relations.

SECTION III: KEY RESPONSIBILITIES/ ACCOUNTABILITIES

• ? Support cost control in administrative and welfare activities
• ? Assist in monitoring expenses related to facilities and labor welfare
• ? Help prevent financial loss through statutory compliance
• ? Support budget tracking for admin and IR activities

Customer Perspective

• ? Provide timely administrative support to employees and site teams
• ? Support grievance handling and employee welfare initiatives
• ? Coordinate with labor authorities and external agencies
• ? Maintain positive relations with workers and contractors

Internal Process Perspective

• ? Support office and site administration activities
• ? Maintain statutory registers and compliance records
• ? Assist in labor licensing, permits, and inspections
• ? Support disciplinary and grievance redressal processes
• ? Coordinate with contractors on labor-related matters
• ? Maintain MIS and documentation for IR and admin
• ? Support audits related to labor laws and administration

Learning & Growth / Developmental Perspective

• ? Develop knowledge of labor laws and industrial relations practices
• ? Build skills in administration and compliance management
• ? Learn employee engagement and welfare practices
• ? Participate in continuous improvement initiatives

SECTION IV: KNOWLEDGE & EXPERIENCE

KNOWLEDGE

Minimum Qualifications

• Graduate / Diploma in HR / Administration preferred

Language Skills

• National (Preferred)

EXPERIENCE

Years of Experience

5 to 12 years

Nature of

Experience

• Exposure to site administration, labor law compliance, contractor coordination, and employee welfare activities in construction or manufacturing environments.

SECTION V: TECHNICAL & LEADERSHIP / BEHAVIORAL SKILLS REQUIRED TO EXECUTE THE ROLE

SKILLS

Technical Skills (if available)

• Vendor Management - Ability to identify, engage, conduct (technical / financial, as applicable) evaluation, negotiate (if applicable) with vendors and monitor vendor performance for management of Work Orders / Purchase Orders (as applicable) to ensure timely delivery of quality materials and services, addressal of vendor grievances and periodic monitoring of compliance, while maintaining cost-efficiency to support seamless project execution
• Labor Laws Compliance- Ability to understand and apply the knowledge of labor laws, regulations (including state and central laws), and compliance requirements (including statutory filings and audits) to effectively coordinate with the labour department, ensuring adherence to legal frameworks, minimizing legal risks and promoting a compliant work environment
• Stakeholder Management-Ability to identify all individuals or groups impacted by or capable of influencing the project, ensuring their inclusion in planning, managing communication to provide timely, clear, and relevant information about project progress, actively engaging stakeholders in decision-making to foster collaboration
• Industrial Relations
• Office Management
• Facility Management

Leadership / Behavioral Skills (if available)