Senior Purchasing Manager

HOS Global Foods; Mumbai; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

HOS Global Foods in Mumbai, India, seeks a Senior Manager – Purchase to lead the procurement of finished food products from third-party vendors for export to the USA and Canada. You will build vendor partnerships, ensure product availability, manage compliance documentation, and coordinate with logistics to support shipments.

The role drives procurement efficiency, cost competitiveness and supplier performance, leading a team of 4-6 professionals, and ensures alignment with demand forecasts,

Responsibilities

• Develop and execute procurement plans for finished food products sourced from third-party vendors.
• Align purchasing plans with demand forecasts, customer requirements, inventory targets.
• Establish procurement governance, KPIs and reporting cadence for finished goods procurement.
• Drive process improvements, supplier scorecards, procurement analytics and ERP discipline across the category.
• Lead, coach and develop a team of 4-6 procurement professionals, ensuring clear priorities, accountability and performance delivery.
• Identify, onboard and manage reliable third-party manufacturers and finished goods.
• Develop long-term vendor partnerships focused on quality, service levels, cost competitiveness and supply continuity.
• Lead negotiations for lead times, minimum order quantities, service levels and delivery commitments.
• Create alternate vendor networks and contingency sourcing options to reduce supply risk with sourcing team.
• Pricing competitiveness, documentation completeness and issue resolution.
• Ensure finished goods are procured in line with demand forecasts, inventory norms, shipment plans and customer service requirements.
• Coordinate with logistics, warehousing, sourcing & supply planning teams to support shipments to the USA and Canada.
• Support planning for goods warehoused in the USA and distributed to retail customers across channels.
• Monitor finished goods inventory levels, coverage days, replenishment cycles, ageing inventory, stock-outs and excess stock.
• Track purchase order execution, vendor readiness, dispatch status and delivery timelines to maintain supply continuity.
• Monitor vendor capacity, production readiness, supply risks and delivery commitments for finished goods.
• Coordinate with logistics and regulatory teams to ensure export-readiness for shipments to the USA and Canada.
• Maintain visibility on lead times, order status, dispatch plans and arrival timelines for North America-bound inventory.
• Create business continuity plans through alternate vendors, buffer planning and proactive measures.
• Work closely with QA and Regulatory teams to ensure finished food products meet applicable quality, food safety, labelling and customer requirements for the USA and Canada.
• Ensure vendor documentation is complete, current and compliant before purchase, shipment and distribution.
• Support resolution of quality complaints, vendor corrective actions, claims and compliance related escalations.
• Maintain adherence to procurement policies, audit requirements, vendor approval processes and customer compliance expectations.
• Ensure all procurement transactions are accurately maintained in ERP systems.
• Track Purchase Orders, contracts, Vendor Master Records, GRNs and Supplier Documents
• Ensure scanned and updated documents are uploaded in ERP systems.
• Maintain procurement MIS and analytical reports for management review.
• Collaborate with: Logistics, Export and Warehousing teams; Quality Assurance and Regulatory Affairs; Finance and Sourcing teams; Ensure procurement priorities support product availability, customer service levels and

Job description

The Senior Manager – Purchase will lead the purchase of finished food products from third-party

vendors for export to the USA and Canada. The role is responsible for building and managing vendor partnerships, ensuring product availability, compliance documentation, and coordinating with logistics. The incumbent will drive procurement efficiency, service levels, cost competitiveness and supplier performance.

Key Responsibilities

1. Develop and execute procurement plans for finished food products sourced from third-party
2. Align purchasing plans with demand forecasts, customer requirements, inventory targets and
3. Establish procurement governance, review mechanisms, KPIs and reporting cadence for finished goods procurement.
4. Drive process improvements, supplier scorecards, procurement analytics and ERP discipline across the category.
5. Lead, coach and develop a team of 4-6 procurement professionals, ensuring clear priorities, accountability and performance delivery.

Third-Party Vendor Management & Commercial Negotiation

1. Identify, evaluate, onboard and manage reliable third-party manufacturers and finished goods
2. Develop long-term vendor partnerships focused on quality, service levels, cost competitiveness and supply continuity.
3. Lead negotiations for lead times, minimum order quantities, service levels and delivery commitments.
4. Create alternate vendor networks and contingency sourcing options to reduce supply risk with sourcing team.
5. pricing competitiveness, documentation completeness and issue resolution.

Cost Optimization & Value Delivery

1. Drive annual cost optimization initiatives across finished goods vendors and product categories.
2. Identify opportunities for vendor consolidation, volume leverage, cost avoidance and improved service level.
3. Partner with sourcing teams to track savings, cost movements and procurement value delivery.

1. Ensure finished goods are procured in line with demand forecasts, inventory norms, shipment plans and customer service requirements.
2. Coordinate with logistics, warehousing, sourcing & supply planning teams to support shipments to the USA and Canada.
3. Support planning for goods warehoused in the USA and distributed to retail customers across channels.
4. Monitor finished goods inventory levels, coverage days, replenishment cycles, ageing inventory, stock-outs and excess stock.
5. Track purchase order execution, vendor readiness, dispatch status and delivery timelines to maintain supply continuity.

Supplier Risk, Export Readiness & Supply Chain Coordination

1. Monitor vendor capacity, production readiness, supply risks and delivery commitments for finished goods.
2. disruptions and demand changes.
3. Coordinate with logistics and regulatory teams to ensure export-readiness for shipments to the USA and Canada.
4. Maintain visibility on lead times, order status, dispatch plans and arrival timelines for North America-bound inventory.
5. Create business continuity plans through alternate vendors, buffer planning and proactive

Quality & Compliance

1. Work closely with QA and Regulatory teams to ensure finished food products meet applicable quality, food safety, labelling and customer requirements for the USA and Canada.
2. Ensure vendor documentation is complete, current and compliant before purchase, shipment and distribution.
3. Support resolution of quality complaints, vendor corrective actions, claims and compliance related escalations.
4. Maintain adherence to procurement policies, audit requirements, vendor approval processes and customer compliance expectations.

ERP & Documentation Management

1. Ensure all procurement transactions are accurately maintained in ERP systems.
2. Track Purchase Orders, contracts, Vendor Master Records, GRNs and Supplier Documents
3. Ensure scanned and updated documents are uploaded in ERP systems.
4. Maintain procurement MIS and analytical reports for management review.

Stakeholder & Cross-Functional Collaboration

Collaborate with:

1. Logistics, Export and Warehousing teams
2. Quality Assurance and Regulatory Affairs
3. Finance and Sourcing teams
4. Ensure procurement priorities support product availability, customer service levels and