Senior Procurement Admin

LutechResources; Gurugram District; Hybrid; INR 600,000 - 900,000; Full time

Job summary

LutechResources in India is seeking a Senior Procurement Administrator to manage global supplier onboarding and data management, ensuring compliance with policies and regulatory requirements.

You will act as a primary contact across procurement administration, coordinating with internal teams and suppliers to maintain accurate records and enable efficient onboarding.

The role offers flexible hours with WFH options and requires strong communication and ERP proficiency.

Qualifications

• Strong knowledge of administration processes.
• Excellent analytical and problem-solving skills.
• Effective stakeholder management and relationship-building abilities.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced global environment.
• Proficiency with Microsoft Office Suite, Forms, and procurement/ERP systems.
• WFH option available and English proficiency.
• 4-9 years of experience in procurement operations.
• Experience with supplier onboarding and supplier data management.

Responsibilities

• Manage global supplier registration requests.
• Review supplier registration applications for completeness, accuracy and compliance.
• Validate supplier information, documentation, certifications, and business details prior to onboarding.
• Assess submissions against applicable compliance standards and procurement requirements.
• Review and classify supplier product/service categories for procurement systems.
• Coordinate approval workflows with other departments.
• Monitor onboarding status and follow up with suppliers for timely completion.
• Maintain supplier master data integrity across procurement systems.
• Process supplier profile updates and ensure records stay current.
• Support procurement compliance initiatives and audit requirements.

Skills

Administration processes

Analytical thinking

Stakeholder management

Communication skills

Multitasking

MS Office & Forms

ERP systems

Education

Relevant degree or diploma

Tools

MS Office Suite

Microsoft Forms

ERP systems

Procurement platforms

Job description

Job Description:

Job Overview:

The Senior Procurement Administrator is responsible for managing global supplier onboarding and registration activities, ensuring compliance with company policies and regulatory requirements. The role serves as a key point of contact for supplier data management, stakeholder support, and procurement administration activities, while maintaining high standards of accuracy & efficiency.

Responsibilities

Key Tasks and Responsibilities:

Supplier Registration & Onboarding:

• Manage global supplier registration requests
• Review supplier registration applications to ensure completeness, accuracy, and compliance with corporate requirements
• Validate supplier information, documentation, certifications, and business details prior to onboarding
• Assess supplier submissions against applicable compliance standards and procurement requirements
• Review and classify supplier product/service categories to ensure proper categorization within procurement systems
• Coordinate approval workflows with other departments
• Monitor registration status and follow up with suppliers to ensure timely completion of onboarding activities
• Maintain supplier master data integrity across procurement systems
• Process supplier profile updates
• Ensure supplier records remain current, accurate, and compliant with organizational standards

Procurement Administration:

• Provide timely support to internal stakeholders regarding supplier registration and supplier data maintenance processes
• Investigate and resolve supplier onboarding and system-related issues
• Support procurement compliance initiatives and audit requirements
• Maintain documentation and records related to supplier onboarding and administrative activities
• Partner with procurement teams, business requestors, suppliers, and cross-functional stakeholders globally
• Collaborate with QHSES evaluators and compliance teams to facilitate supplier approval processes
• Communicate clearly and professionally with suppliers and internal customers regarding registration requirements and status updates
• Build effective working relationships with stakeholders to ensure seamless procurement operations
• Identify opportunities to streamline supplier onboarding and administrative processes
• Contribute to process improvement initiatives that enhance efficiency, compliance, and user experience
• Support implementation of procurement system enhancements and process changes
• Develop and maintain process documentation, work instructions, and training materials

Qualifications

Essential Qualifications and Education:

• Strong Knowledge of administration process
• Strong analytical and problem-solving skills
• Effective stakeholder management and relationship-building abilities
• Strong verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced global environment
• Proficiency in Microsoft Office Suite, Microsoft Forms, and procurement/ERP systems
• Ability and willingness to work flexible hours if required, with WFH as an option
• Excellent English verbal and written communication skills
• Ability to communicate professionally with global suppliers, internal stakeholders, and cross-functional teams
• Capable of delivering timely status updates
• Strong email and telephonic management skills with attention to detail and professionalism
• Preferred experience is 4-9 years
• Experience supporting global procurement operations
• Knowledge of supplier risk assessment, compliance, and QHSES approval processes
• Experience with supplier databases, ERP systems, and procurement platforms

Our ingenuity fuels daily life. Together, we've forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, weve been making the impossible possible. Today, were driving the energy transition with more than 30,000 of the brightest minds across 54 countries.