Senior Officer - Materials

RPG Group; India; On-site; INR 300,000 - 550,000; Full time

Job summary

RPG Group in India is seeking a logistics professional responsible for planning, implementation and evaluation of the transport and storage of line materials. The role emphasizes maintaining stock accuracy, coordinating with the project team and HO, and ensuring timely material handling at site.

You will manage documentation, reconcile inventories, and coordinate with subcontractors and suppliers to ensure smooth material flow and cost control across multiple sites.

Qualifications

• Strong oral and written communication skills in a professional context.
• Analytical abilities to plan projects, handle delays, and solve problems.
• Team player with the ability to foster a positive working environment.
• Assertiveness to articulate viewpoints and manage stakeholder expectations.
• Storekeeping and inventory control awareness.

Responsibilities

• Lodge police complaints and insurance claims for loss/theft/damage during transit or erection and inform the PM.
• Maintain a cost book for daily store expenses.
• Prepare monthly stock statements, material reports, and a consolidated statement; update stock ledger and fixed asset register.
• Reconcile stock physically and on the computer systems.
• Issue materials to subcontractors with proper authorization and per work order terms.
• Prepare debit notes for rejected, short, or damaged materials at site.
• Arrange transport for material shifting and coordinate with HO stores for material movement and shortages.
• Prepare Goods Receipt Notes and follow up shortages with HO and suppliers.
• Update ERP with movements for each material transaction.
• Organize correct identification, location, and display of material stacking.
• Ensure timely storage of materials at site with correct material, quantity, quality, place and time.
• Transfer excess material using Stock Transfer Notes.

Job description

Select how often (in days) to receive an alert:

Responsible for planning, implementation and evaluation of the logistics of the transmission line

Key Accountabilities

Duty Statements

Planning and Implementation:

• Lodge police complain and insurance claim on the event of any loss / theft / damage of any store material during transit / erection and inform to PM
• Maintain a cost book for daily expenses made at store
• Prepare Monthly Stock Statement, Monthly Material reports and Consolidated Statement and also update stock ledger and maintain fixed asset register
• Responsible for physical and computerized reconciliation of stock
• Materials Issue to sub contractors on debit able basis with proper authorization and as per work order terms
• Prepare debit note against rejection, shortage and damage material at site
• Responsible for arrangement of Transport for material shifting and coordinate other store for material shifting receiving & shortage
• Prepare Goods Receipt Note & Follow up the shortage materials by sending reminders to H.O. & as well as to supplier
• Maintain and update information in ERP for each movement
• Organize proper identification, location and display of material stacking
• Ensure timely storage of materials at site with right material, right quantity, right quality, right place, at right time
• Transferring Excess material through Stock Transfer Note

Co-ordination:

• Liaise with project manager & coordinator and purchase department at HO for update on dispatch instruction and feed this information to Central store
• Supervise routine work and coordinate with HO
• Co-ordinate with account department for certifying all vendor bills
• Regular physical verification of stock and report to Head Office

DIMENSIONS:

• People Management (Yes/ No): Yes
  • Staff Reporting (If Yes): 3 or more

CAPABILITY REQUIRED:

Key Interactions:

Internal Customers:

• Project manager

External Customers:

• Clients

Knowledge & Skill Requirements

(Abilities & Expertise in field)

Personal Attributes

Knowledge (Technical / Functional):

• Business and management principles involved in strategic planning and resource allocation (II)

Oral and written communication : has the ability and professionalism to communicate clear, concise and credible information (II)

Analytical skills: has the ability to plan a project strategy, handle unexpected issues and delays, and solve problems that arise over the course of the project (II)

Team player : has the ability to actively foster a good working environment among the team and build effective team relationships (II)

Assertiveness : has the ability to articulate and hold their own in pressured conversations and to

manage the expectations of others whilst working under pressure (III)

• Store keeping (II)

BEHAVIORAL COMPETENCIES

PROFICIENCY

Delivery Focus:

Plans timely in order to deliver as per schedule. Ensures accuracy and timeliness of outputs. Anticipates any possible roadblocks that might come in the way of delivery and fixes them in order to meet timelines.

III

Cost & Profitability Focus:

Plans timely to achieve targets within budgeted cost. Comes up with innovative ways to increase profitability by way of seeking additional workforce/ revenue on the same project to increase margins. Focuses only on must do expenditures.

I

Cross Functional Team Work:

Takes efforts to understand the impact of his/ her actions on other departments. Treats and expects other departments as internal customers. Regularly interacts with other departments.

II

Ownership and Accountability:

Does not pass the buck. Takes ownership of his/ her responsibility area.Owns up an assignment and makes all the efforts to overcome the obstacles. Ensures delivery of his/ her target instead of waiting for others to finish their part.