Senior Executive - Document Controller

Ascentis Group; Gurugram District; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Medical Insurance Coverage

Group Personal Accident Insurance

Group Term Life Insurance

Mobile Phone Reimbursement

Provident Fund

Job summary

ASCENTIS is a leading international engineering and project management consultancy focused on hospitality and commercial developments across South Asia and East Africa. The team handles document control, MIS management, and on-site project documentation to ensure high-quality delivery.

The role requires 5–8 years of experience, a graduate degree, and proficiency in MS Word/Excel, with strong communication and detail-oriented skills. The position offers on-site work in Gurugram, India.

Qualifications

• 5–8 years of experience in document control.
• Graduate in any discipline.
• Proficient in MS Word and Excel.
• Strong communication and collaboration skills.
• Experience with document management systems on construction sites.
• Attention to detail and strong organizational abilities.
• Familiarity with drawings and documenting processes.

Responsibilities

• Organize, manage, and maintain all construction-related documents, including shop drawings, as-built drawings, and sample boards, ensuring accuracy and timeliness.
• Oversee hard copy prints of drawings and ensure latest versions are used by the team.
• Oversee document control for contract-related documentation and create a payment tracker for client payments to contractors/suppliers.
• Support MIS activities: Goods Received Tracker, Attendance Tracking, NCR, and progress reporting.
• Assist in preparation of daily progress reports and documentation needs.

Skills

MS Word & Excel

Communication

Documentation management

Attention to detail

Team collaboration

Education

Graduate (any discipline)

Tools

Document management software

Drawings software

Job description

ASCENTIS is an international engineering and project management firm, founded in 2006 and operating now throughout South Asia and Africa. ASCENTIS provides engineering and project management services to the real estate sector with end-to-end solutions from feasibility to commissioning. Championing world-class professional standards, the firm has earned a reputation for high quality and uncompromising integrity.

Job Description

Ascentis is an international engineering and project management consultancy, focused on hospitality and commercial developments across South Asia and East Africa. Founded in 2007, our team works alongside world-class developers and hotel operators to deliver exceptional outcomes on complex, high-value projects. Our success is built on clear thinking, decisive leadership, and a collaborative, people-first approach. Duties & Responsibilities

• Document Management: Organize, manage, and maintain allconstruction-related documents, including shop drawings, as-builtdrawings, and sample boards, ensuring they are accurate and up todate.
• Hard Print Management: Oversee hard copy prints of drawings,ensuring that the construction team is working with the latestversions of all documents.
• Contract Documentation Management: Oversee document controlfor all contract-related documentation like measurement sheets,invoices and other supporting documents, ensuring that alldocumentation meant for billing purposes is accurate uploaded tothe online repository. Create and maintain a payment tracker forall payments made by the Client to contractors/ suppliers.

Information System (MIS) Management:

• Goods Received Tracker: Manage documentation and records forall BOI received on-site, ensuring delivery challans and goodsreceived notes are accurately tracked and filed.
• Attendance Tracking: Maintain the daily MIS tracker for siteattendance, recording contractor’s presence and ensuringup-to-date attendance records for all contractors’ personnel.
• Non-Conformance Reports (NCR): Oversee the maintenance of theNCR register, documenting any non-conformance issues and trackingstatus of their resolution to ensure compliance with project standards.
• Progress Reports Support: Assist in the preparation of dailyprogress reports, providing updates on project status anddocumentation needs.

Requirements

Required Skills & Experience

• 5-8 years experience.
• Graduate (any discipline)
• Proficient with MS Word and Excel & other software relatedto drawings & documents.
• Good communication and collaboration abilities.
• Proficiency in using document management systems and software.
• Proven experience in document control on construction sites orin a related field.
• Strong organizational skills and attention to detail.
• Proficiency in document management systems andconstruction-related software.

As part of your employment with the Company, you will be eligible for the following benefits, subject to the terms and conditions of the respective policies in force from time to time:

• Medical Insurance Coverage for you, your spouse, and dependent children under the Company's Group Medical Insurance Policy.
  
• Group Personal Accident Insurance and Group Term Life Insurance coverage under the Company's insurance programs.
  
• Mobile Phone Reimbursement through a fixed monthly allowance, in accordance with the Company's reimbursement policy.
  
• Employer Contribution to Provident Fund (PF) as per applicable statutory regulations and Company policy.
  

Ascentis is an equal opportunity employer committed to building a diverse and inclusive workplace. We value talent, integrity, and professionalism, and all employment decisions are made based on qualifications, merit, and business needs. We welcome applications from candidates of all backgrounds and are dedicated to providing a respectful and supportive work environment for everyone.