Senior Coordinator, Document Controls

WSP; Lucknow; Hybrid; INR 450,000 - 650,000; Full time

Job summary

WSP India is seeking a detail-oriented document governance assistant to support formatting, proofreading, and control of HSSEQ documents. The role emphasizes using branded templates and ensuring consistency across English documents, with bilingual support as needed.

The candidate will work within a distributed HSSEQ team, leveraging Word, Excel, PowerPoint, SharePoint, and Teams to manage versioned materials and publish ready documents across languages.

Qualifications

• Proficient in creating and formatting documents using Microsoft Word with styles and templates.
• Strong editing and proofreading to ensure consistency and quality.
• Experience with template-based document production for policies, procedures, and forms.
• Familiarity with bilingual document formatting (English-French) and translation support.
• Knowledge of version control and document numbering conventions.

Responsibilities

• Format HSSEQ documents to align with approved templates before publication.
• Proofread and format documents for consistency and quality.
• Apply document control practices and maintain revision history.
• Maintain organized folders in Teams/SharePoint with originals and revisions.
• Assist with English-to-French translation support and quality checks.

Skills

Word processing

Microsoft Word

MS Excel

PowerPoint

SharePoint

Teams

Tools

Excel

PowerPoint

SharePoint

Teams

MS Word

Job description

Support the HSSEQ Document Governance team in delivering high-quality, audience-appropriate documentation. Responsibilities focus on administrative and document production activities, ensuring consistency in document structure, formatting, and version control.

Responsibilities

Formatting and Word Processing (Primary Focus)

• Format a variety of HSSEQ documents, including but not limited to policies, procedures, guidelines, work instructions, job safety analyses (JSAs), workflow diagrams, and forms.
• Use approved and branded templates to ensure consistency in layout, structure, and presentation prior to publication.
• Proofread and format documents prior to publication to ensure quality and consistency.
• Ensure consistency in document structure, formatting, and visual presentation.
• Support quality checks to ensure documents are polished and professional.
• Apply advanced/proficient level Microsoft Word and word processing skills, including effective use of styles, headings, pagination, tables, and cross-referencing.
• Demonstrate working knowledge of Excel, PowerPoint, SharePoint, and Teams.

Document Administration and Control

• Apply document control practices to ensure HSSEQ documentation is properly maintained and version-controlled.
• Assign and maintain document numbers and revision numbers in accordance with established document control conventions.
• Track document updates and revisions, as required.
• Maintain organized document folders within Teams/SharePoint environment with original and revised versions properly identified.
• Ensure documents are proofread and formatted in both languages in alignment with document update schedules.

Translation: (English French support)

• Provide initial English-to-French translation support for bilingual document readiness.
• Note: Microsoft Copilot can be used to create or assist with first-pass translation. A member of the HSSEQ team will do final review and verification of translation.
• Ensure translated documents are properly formatted and aligned with the source language.
• Support quality checks to maintain consistency across documents in both languages.

Qualifications

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

Job Info

• Job Identification 94783
• Posting Date 09/08/2026, 11:46 AM

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately4,000 talented peopleacross 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than73,000 globally, in 550offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones:Our People, Our Clients, Our Operational Excellence and Our Expertise.

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.