Senior Associate – Metals Operations

Keka Inc.; Dadri; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Keka Inc. in Uttar Pradesh seeks a Senior Associate – Metals Operations to own day-to-day purchase and sales operations, coordinating with Scrap Captains and internal teams to keep transactions moving smoothly.

You will manage vendor onboarding, documentation, payments, receivables and closure, while tracking milestones and resolving issues with multiple stakeholders in a fast-paced metals trading environment.

Qualifications

• 4–5 years of experience in purchase operations, procurement coordination or sales ops.
• Experience in scrap/metals or recycling is a plus.
• Strong communication and interpersonal skills.
• Ability to manage multiple transactions and stakeholders simultaneously.
• Result-driven with good problem-solving mindset.

Responsibilities

• Execute and monitor day-to-day purchase operations with Scrap Captains.
• Coordinate with vendors and internal teams to ensure timely onboarding, documentation, weighment, and payment processing.
• Track and reconcile debit/credit notes, and ensure collections and settlements.
• Maintain trackers and MIS for purchases, receivables, and other actions; drive process improvements.

Skills

Stakeholder management

Vendor coordination

Accounts payable/receivable

Documentation discipline

Attention to detail

Job description

We are looking for a Senior Associate – Metals Operations to work closely with the Scrap Captains and take complete ownership of the day-to-day execution of purchase and sales operations.

The role will act as the central coordination point between vendors, customers, Scrap Captains and internal teams including Plant, Purchase, Finance, Technology, Compliance and other relevant functions, ensuring that every transaction moves smoothly from vendor onboarding and documentation through purchase, sales, payments, receivables and closure.

The ideal candidate should be highly organised, proactive, comfortable with follow-ups and capable of managing multiple transactions and stakeholders simultaneously.

Key Responsibilities

1. Purchase Operations

• Work closely with Scrap Captains to execute and monitor day-to-day scrap purchase operations.
• Coordinate with vendors to ensure timely movement of material, documentation, weighment, QC and other transaction requirements.
• Track each purchase transaction from initiation to closure.
• Coordinate with Plant, Purchase, Finance and other internal teams to resolve operational issues and avoid delays.
• Ensure purchase records, invoices and supporting documents are complete and accurate.
• Coordinate onboarding of new vendors in line with company processes and compliance requirements.
• Collect, verify and maintain required vendor documentation.
• Coordinate with Compliance, Finance and Tech teams for vendor creation and activation.
• Maintain accurate vendor records and ensure documentation remains updated.
• Act as an operational point of contact for vendors for transaction-related queries.
• Coordinate with the Finance team to ensure timely processing and release of payments to vendors as per agreed payment terms.
• Maintain a tracker of vendor payments, due dates, pending payments and payment status.
• Follow up with Finance on overdue or pending vendor payments.
• Communicate payment status and relevant updates to vendors.
• Coordinate with vendors and Finance to resolve payment-related discrepancies, invoice issues or documentation gaps.
• Escalate critical payment delays to the Scrap Captain / relevant management.

4. Internal Coordination

• Coordinate closely with:
• Scrap Captains
• Purchase Team
• Finance & Accounts
• Compliance Team
• Other relevant internal stakeholders
• Ensure timely flow of information between teams.
• Follow up on pending actions and proactively highlight bottlenecks to the Scrap Captain.
• Work with the Tech team for system-related issues, vendor creation, transaction corrections and process improvements.

5. Debit Note & Credit Note Management

• Track debit notes raised by the Finance team against vendors.
• Understand the reason and transaction details behind each debit note.
• Coordinate with vendors regarding debit note disputes, clarifications and acceptance.
• Follow up with vendors to ensure corresponding Credit Notes (CN) are generated and received.
• Maintain a proper tracker of debit notes, vendor responses and pending credit notes.
• Coordinate with Finance for closure and reconciliation of outstanding debit notes/CNs.
• Support the Scrap Captain in the execution and coordination of scrap/metal sales transactions.
• Coordinate with internal teams and customers for documentation, dispatch, billing and transaction closure.
• Ensure sales-related data and supporting documents are accurately captured.
• Track pending sales transactions and coordinate with Finance and other teams for timely closure.
• Coordinate with customers to ensure timely collection of accounts receivable against sales invoices.
• Maintain an updated tracker of customer invoices, credit terms, due dates, outstanding amounts and collection status.
• Follow up proactively with customers before and after payment due dates.
• Coordinate with Finance to reconcile customer receipts and outstanding balances.
• Resolve payment-related discrepancies, short payments, deductions or documentation issues in coordination with Finance and customers.
• Escalate overdue or high-value outstanding receivables to the Scrap Captain / relevant management.
• Ensure regular visibility of upcoming and overdue receivables.
• Maintain accurate trackers for:
• Purchases
• Customer receivables
• Debit notes
• Credit notes
• Other operational actions
• Ensure transaction data is updated on a timely basis.
• Prepare regular operational reports and MIS for the Scrap Captain and management.
• Identify discrepancies and coordinate with relevant teams for resolution.

9. Process Ownership & Continuous Improvement

• Take end-to-end operational ownership of transactions under the assigned Scrap Captain.
• Ensure no transaction remains stuck due to lack of follow-up or coordination.
• Identify recurring operational issues and suggest process improvements.
• Help standardise documentation, workflows and communication between vendors, customers and internal teams.
• Maintain strong process discipline and ensure adherence to company policies and compliance requirements.
• Smooth and timely execution of purchase and sales transactions.
• Complete and accurate vendor documentation.
• Timely onboarding and activation of new vendors.
• Timely processing and release of vendor payments.
• Timely collection and reconciliation of customer receivables.
• Effective closure of debit notes and corresponding vendor credit notes.
• Accurate and updated purchase/sales MIS and trackers.
• Minimal transaction delays and unresolved operational issues.
• Strong vendor and customer communication and follow-up.
• Complete visibility of pending payables, receivables and operational actions.
• Complete operational ownership of transactions under the assigned Scrap Captain.
• Strong coordination and follow-up skills.
• Excellent communication and interpersonal skills.
• Good understanding of purchase, sales and payment operations.
• Strong attention to detail and documentation discipline.
• Ability to work with multiple internal and external stakeholders.
• Ability to manage multiple transactions simultaneously.
• Strong ownership and problem-solving mindset.
• Comfortable working in a fast-paced, operations-driven environment.
• Ability to elevate issues appropriately and ensure closure.

Experience

• 4–5 years of experience in purchase operations, procurement coordination, sales operations, vendor management, accounts payable/receivable coordination, supply chain or similar roles.
• Experience in scrap, metals, e-waste, recycling, manufacturing, logistics or trading operations will be an advantage.
• Experience working with Finance, Plant, Compliance and Technology teams will be preferred.