Senior Associate - Facilities & Administration

Guidehouse; India; On-site; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

In-house physician consultations

Nutritious food options

Confidential counseling

Learning and development programs

Job summary

Guidehouse India is seeking a Procurement Specialist to manage end-to-end procurement in Chennai, Trivandrum, and Gurugram. You will lead RFQs/RFPs, negotiate with vendors, oversee contracts, and ensure compliance with internal controls and audits. The role focuses on cost optimization, supplier performance, and timely processing of purchases and invoices.

Join a team that values governance, stakeholder collaboration, and continuous improvement across multi-location operations.

Qualifications

• Graduate in any discipline; preference for SCM/Procurement/Commerce/Business Administration.
• 3-5 years of relevant experience in procurement, strategic sourcing, or vendor management.
• Strong expertise in commercial negotiations, quotation analysis, contract management, and supplier evaluation.
• Proficiency in MS Excel and procurement/ERP systems.
• Excellent stakeholder management, communication, analytical, and problem-solving skills.
• Ability to manage multiple procurement requirements, competing priorities, and tight timelines.
• Strong understanding of procurement compliance, documentation, and audit readiness.

Responsibilities

• Manage end-to-end procurement activities, including RFQs, RFPs, commercial evaluations, negotiations, and purchase order management.
• Lead vendor identification, evaluation, onboarding, performance monitoring, and relationship management.
• Drive cost optimization through strategic sourcing, competitive bidding, and commercial negotiations.
• Manage contracts, rate cards, AMCs, SLAs, renewals, and supplier agreements.
• Ensure compliance with procurement policies, approval matrices, internal controls, and audit requirements.
• Coordinate with internal stakeholders, Finance, Legal, and business teams to ensure timely procurement and invoice processing.
• Maintain the Approved Vendor List (AVL), procurement trackers, contract repository, and vendor documentation. Monitor procurement budgets, spend analysis, purchase commitments, and cost-saving initiatives.
• Identify procurement risks, resolve vendor escalations, and ensure continuity of goods and services.
• Prepare periodic procurement reports, dashboards, and management updates.
• Drive process improvements, standardization, and adherence to procurement governance.

Skills

Negotiation

Stakeholder management

Analytical skills

Communication

Problem solving

Multi-tasking

Procurement

Education

Graduate in any discipline

Tools

MS Excel

ERP systems

Job description

• Manage end-to-end procurement activities, including RFQs, RFPs, commercial evaluations, negotiations, and purchase order management.
• Lead vendor identification, evaluation, onboarding, performance monitoring, and relationship management.
• Drive cost optimization through strategic sourcing, competitive bidding, and commercial negotiations.
• Manage contracts, rate cards, AMCs, SLAs, renewals, and supplier agreements.
• Ensure compliance with procurement policies, approval matrices, internal controls, and audit requirements.
• Coordinate with internal stakeholders, Finance, Legal, and business teams to ensure timely procurement and invoice processing.
• Maintain the Approved Vendor List (AVL), procurement trackers, contract repository, and vendor documentation.Monitor procurement budgets, spend analysis, purchase commitments, and cost-saving initiatives.
• Identify procurement risks, resolve vendor escalations, and ensure continuity of goods and services.
• Prepare periodic procurement reports, dashboards, and management updates.
• Drive process improvements, standardization, and adherence to procurement governance.

Job Family

Facilities (India)

Travel Required

None

Clearance Required

None

What You Will Do

• Manage end-to-end procurement activities, including RFQs, RFPs, commercial evaluations, negotiations, and purchase order management.
• Lead vendor identification, evaluation, onboarding, performance monitoring, and relationship management.
• Drive cost optimization through strategic sourcing, competitive bidding, and commercial negotiations.
• Manage contracts, rate cards, AMCs, SLAs, renewals, and supplier agreements.
• Ensure compliance with procurement policies, approval matrices, internal controls, and audit requirements.
• Coordinate with internal stakeholders, Finance, Legal, and business teams to ensure timely procurement and invoice processing.
• Maintain the Approved Vendor List (AVL), procurement trackers, contract repository, and vendor documentation.Monitor procurement budgets, spend analysis, purchase commitments, and cost-saving initiatives.
• Identify procurement risks, resolve vendor escalations, and ensure continuity of goods and services.
• Prepare periodic procurement reports, dashboards, and management updates.
• Drive process improvements, standardization, and adherence to procurement governance.

What You Will Need

• Graduate in any discipline; preference for Supply Chain Management, Procurement, Commerce, or Business Administration.
• 3-5 years of relevant experience in procurement, strategic sourcing, or vendor management.
• Strong expertise in commercial negotiations, quotation analysis, contract management, and supplier evaluation.
• Proficiency in MS Excel and procurement/ERP systems.
• Excellent stakeholder management, communication, analytical, and problem-solving skills.
• Ability to manage multiple procurement requirements, competing priorities, and tight timelines.
• Strong understanding of procurement compliance, documentation, and audit readiness.

What Would Be Nice To Have

• Experience in corporate services, facilities management, IT/ITES, or indirect procurement.
• Exposure to centralized procurement operations and multi-location vendor management.
• Experience managing high-volume purchase requests, contract renewals, and supplier databases.
• Demonstrated track record of cost savings, process improvements, and procurement governance.

About Guidehouse India

At Guidehouse India, we’re redefining what’s possible by creating opportunities that change lives. Guidehouse is a global professional services firm that delivers advisory, technology, and managed services to clients across both the commercial and public sectors. Our teams turn bold ideas into solutions that transform industries, strengthen communities, and drive meaningful impact worldwide.

Across our Chennai, Trivandrum, and Gurugram locations, you’ll find opportunities where your passion and curiosity help shape what comes next. With cutting edge benefits, innovative learning and development programs, and a people first culture, we empower our people to lead with purpose.

We continue to expand our teams and capabilities across India, investing in state-of-the-art offices and high impact work. Here, you’ll collaborate with experts from around the world, build deep expertise, explore new domains, and accelerate your professional growth while making a real impact.

What We Offer

Our benefits include resources such as in house physician consultations, nutritious food options at the workplace, and confidential counseling through our Employee Assistance Program, along with other wellness focused offerings that support your overall well being.

Our comprehensive learning and development programs ensure you’re continuously upskilled and ready to tackle what’s next, so you can shape your own career path while contributing to meaningful, purpose driven work.

Important Fraud Notice

All official recruitment communications from Guidehouse will come from email addresses ending in @guidehouse.com or @myworkday.com. Guidehouse never charges fees, requests money transfers, or collects payments from educational institutions for recruitment events. Please do not share banking or personal financial information with anyone claiming to represent Guidehouse for hiring purposes.

Contact Us

If you have visited our website to explore career opportunities or to apply for a position and have questions, please contact the Guidehouse Recruiting team at [e-mail]. All information you provide will be kept confidential and used only as required to support the recruitment process. To learn more about Guidehouse in India, visit www.guidehouse.com/india.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.