Senior Administrative Associate

Accelya; Maharashtra; Hybrid; INR 600,000 - 1,200,000; Full time

Benefits offered by this job

Open culture

Flexible working hours

Hybrid remote/office work

Multicultural environment

Job summary

Accelya in Maharashtra, India, seeks a Senior Associate Admin to oversee facilities, security systems, and support services, ensuring a safe and efficient workplace for employees and visitors in a hybrid work environment.

You will coordinate events, manage first aid and emergency procedures, negotiate vendor contracts, and monitor health and safety compliance while keeping budgets and resources in check.

Qualifications

• Proven experience in facility management, security management, or related fields.
• Strong understanding of first aid procedures and emergency response.
• Experience in corporate event planning and execution.
• Ability to manage relationships with service vendors and negotiate contracts.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills, proactive approach
• Knowledge of health, safety, and security regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Oversee the maintenance, cleanliness, and functionality of office premises.
• Ensure that all facilities meet safety, cleanliness, and operational standards.
• Manage housekeeping staff and outsourced vendors to ensure a smooth daily operation.
• Develop and enforce security policies and procedures.
• Supervise security personnel and systems to maintain a safe working environment.
• Coordinate with external security vendors for the installation and maintenance of security equipment.
• Plan, organize, and manage corporate events, meetings, conferences, and training sessions.
• Collaborate with internal teams and external vendors to ensure the seamless execution of events.
• Maintain and update first aid supplies and equipment.
• Ensure that staff are trained in first aid procedures and emergency protocols.
• Coordinate with healthcare providers and emergency services as needed.
• Manage relationships with service vendors for various corporate functions (e.g., cleaning, maintenance, catering).
• Negotiate and coordinate contracts for facility services, ensuring high-quality and cost-effective solutions.
• Ensure compliance with all relevant safety and health regulations.
• Conduct regular safety audits and address any identified issues.
• Manage the facility management budget, ensuring efficient allocation of resources.
• Track and report expenses related to facility maintenance, events, and vendor contracts.

Skills

Facility management

Security management

First aid

Emergency response

Event planning

Vendor management

Contract negotiation

Organizational skills

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

We are seeking a highly skilled and dynamic Senior Associate Admin to oversee the day-to-day operations of our facilities, security systems, and support services. This role requires someone who is capable of managing multiple functions, including event coordination, first aid management, corporate tie‑ups with service vendors, and ensuring a safe and secure environment for all employees and visitors.

Duties & Responsibilities

Facility & Housekeeping Management:

• Oversee the maintenance, cleanliness, and functionality of office premises.
• Ensure that all facilities meet safety, cleanliness, and operational standards.
• Manage housekeeping staff and outsourced vendors to ensure a smooth daily operation.

Security Management:

• Develop and enforce security policies and procedures.
• Supervise security personnel and systems to maintain a safe working environment.
• Coordinate with external security vendors for the installation and maintenance of security equipment.

Event Coordination:

• Plan, organize, and manage corporate events, meetings, conferences, and training sessions.
• Collaborate with internal teams and external vendors to ensure the seamless execution of events.

First Aid & Emergency Management:

• Maintain and update first aid supplies and equipment.
• Ensure that staff are trained in first aid procedures and emergency protocols.
• Coordinate with healthcare providers and emergency services as needed.
• Manage relationships with service vendors for various corporate functions (e.g., cleaning, maintenance, catering).
• Negotiate and coordinate contracts for facility services, ensuring high-quality and cost-effective solutions.

Health & Safety Compliance:

• Ensure compliance with all relevant safety and health regulations.
• Conduct regular safety audits and address any identified issues.

Budgeting & Cost Control:

• Manage the facility management budget, ensuring efficient allocation of resources.
• Track and report expenses related to facility maintenance, events, and vendor contracts.

Knowledge, Experience & Skills

• Proven experience in facility management, security management, or related fields.
• Strong understanding of first aid procedures and emergency response.
• Experience in corporate event planning and execution.
• Ability to manage relationships with service vendors and negotiate contracts.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills, proactive approach
• Knowledge of health, safety, and security regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

What do we offer?

• Open culture and challenging opportunity to satisfy intellectual needs
• Flexible working hours
• Smart working: hybrid remote/office working environment
• Excellent, dynamic and multicultural environment

About Accelya

Accelya is a leading global software provider to the airline industry, powering 200+ airlines with an open, modular software platform that enables innovative airlines to drive growth, delight their customers and take control of their retailing.

Owned by Vista Equity Partners long-term perennial fund and with 2K+ employees based around 10 global offices, Accelya are trusted by industry leaders to deliver now and deliver for the future.

The company´s passenger, cargo, and industry platforms support airline retailing from offer to settlement, both above and below the wing. Accelya are proud to deliver leading-edge technologies to our customers including through our partnership with AWS and through the pioneering NDC expertise of our Global Product teams.

We are proud to enable innovation‑led growth for the airline industry and put control back in the hands of airlines.

For more information, please visit www.accelya.com