Scheduling Success Coordinator

Agilent Technologies (International); Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Agilent Technologies India Pvt. Ltd. in Gurugram seeks a Scheduling Coordinator to optimize field service operations, ensuring timely, cost-effective deployments and peak customer satisfaction.

You will collaborate with sales, operations and support teams to plan resources, manage on-site service orders, and meet contractual response times. The role requires a technical/engineering background, 5+ years in customer service or project management, and strong planning, communication and

Qualifications

• Academic degree with a technological/engineering background or equivalent experience.
• Experience in customer service and/or project management is required.
• Minimum 5+ years in customer service or project management.
• Professional certification supporting customer experience is preferred.

Responsibilities

• Own the confirmation of all onsite service orders within an assigned geography.
• Meet customer response times and ensure optimal deployment of field resources.
• Select cost-effective Field Service Engineer or ASP and reschedule as needed.
• Collaborate with different departments and lead scheduling initiatives.
• Maintain engineer availability and commitments using enterprise tools.
• Provide scheduling backup coverage and participate in scheduling projects.

Skills

Planning & org

Negotiation

Problem solving

Communication

Team collaboration

Proactive attitude

Education

Engineering degree

Customer experience cert

Equivalent scheduling experience

Tools

Microsoft Office

SAP ECC

CRM

FSM

BCM

Job description

Job DescriptionAgilent inspires and supports discoveries that advance the quality of life. We provide life science, diagnostic and applied market laboratories worldwide with instruments, services, consumables, applications and expertise. Agilent enables customers to gain the answers and insights they seek - so they can do what they do best: improve the world around us. Information about Agilent is available at www.agilent.comPrimary Function (the primary purpose of the position):Primary role is to maximize the effectiveness and efficiency of Agilent’s field organization that impacts cost and revenue for the businessFocusing on strategic planning to optimize the field service team and meet our customer service commitments. As well as managing the daily operations within a given geography that continuously meets and exceeds the expectations of our internal and external customers by assigning the right service engineering resource, in the right location, at the right timeWorks in strong partnership with Technical Remote Support Engineers and has direct responsibility of meeting contractual response times and ensuring all Agilent and Partner resources are effectively and efficiently deployed for customer on site attendanceWorks closely with Sales and Support Organizations, Customer Operations Center, Support Parts Logistics and Authorized Support Providers to ensure timely delivery of services to our customersDesired Skills / Knowledge :Strong planning and organizational skills, and high attention to detailNegotiation and persuasion skillsResourceful and solutions orientedBusiness collaboration capabilitiesAbility to thrive in a dynamic and fast paced environmentProactive attitude and an ability to generate ideas and problem solveDriven to achieve a successful experience for the customer, whilst also achieving our internal measuresAbility to manage a highly pressurized and demanding multitasking environment on a daily basis, responding to sudden changes of priority and to management escalations with immediate solutionsStrong planning and organizational skillsAbility to set customer expectations correctly and manage difficult customer situations professionallyAbility to handle customer onsite requests via telephone, fax/mail, webEffective and concise communication skills - verbal, written and listening (English)Ability to work independently and without direct supervisionKnowledge of Microsoft Office SuiteKnowledge of relevant SAP modules (ECC, CRM, FSM, BCM)Responsive to Customer Feedback to continuously improve processes and behaviorsCompliance and adherence in call management, processes and proceduresMajor Job Duties / ResponsibilitiesDetermine and develop approaches to assignments and processes, contribute to continuous improvement efforts - resources optimization and customer satisfaction are the driving factors.Own the confirmation of all onsite service orders within an assigned geography.Personally responsible for meeting customer response times, providing quality service, and making sure all field resources are effectively deployed for customer on-site services.Ensure the most cost-effective Field Service Engineer and/or Authorized Service Provider (“ASP”) is selected for services; rescheduling service where required to meet business objectives.Work collaboratively and partner with different departments.Lead solutions that meet Agilent and customer’s onsite needs, with the foresight to raise scheduling escalations when required.Maintain accurate record of engineer availability and commitments, utilizing our business enterprise tools.Proactively manage resource shortages independently or in collaboration with the appropriate leaders.Accountable for customer satisfaction and developing customer relationships that promote retention and loyalty, inclusive of Agilent Customer Survey.Utilize in-depth knowledge of Agilent process and procedures, showing ability to follow them with high attention to detail.Arrange and plan complex, high impact services with minimal management intervention.Ensure all working relationships follow Agilent Technologies Standards of Business Conduct.Primary Function for Subject Matter Expert Role (the primary purpose of the position) - in addition to Core Scheduling functions:The Scheduling Coordinator Subject Matter Expert’s (SME) primary responsibility is to support the scheduling team within a given geographyWithin the role, the SME will be accountable to assist in building the scheduling organization competency, provide scheduling backup coverage and participate in all scheduling related projectsThe SME is expected to have deep domain knowledge of all the scheduling processes and tools utilized by the roles within the scheduling organization. They will participate/lead in new employee onboarding training events and conduct continuous best practice sessions for existing employeesDuring their backup coverage responsibility, they will be accountable to the same standards in meeting customer response times, providing quality service and making sure all field resources are effectively deployed for on-site service calls Their participation in all scheduling related projects allows them to provide scheduling insights that support future tool capabilities, process simplification and any other scheduling improvement initiatives. They are developing their skills to continue building their expertiseDesired Skills / KnowledgeDemonstrates consistency in approach for all field service management.Innovate and inspires others.Specialized depth and breadth of expertise in job.Excellent communication and interpersonal skills, with a focus on being able to provide effective and timely communications.Strong planning and organizational skills, and high attention to detail.Understanding and focus on leading solutions and being resourceful.Facilitate team collaboration and approach situations with maturity and diplomacy.Highly proactive attitude and an ability to generate ideas and problem solve.Major Job Duties / ResponsibilitiesDevelops a competency and skill sets in the team so they can perform their jobs effectively and efficiently.Owns building their expertise in all job functions under the scheduling umbrella.Provides scheduling backup support within a specified geography.Communicate changes made to tools and processes; ensure adoption along with manager.Assist with training/onboarding new team members.Escalates scheduling challenges to management.Provides input into and executes on user documentation and training material.Responsible testing the scheduling tools that are in development, includes: developing of test cases, evaluating it for accuracy and usability and providing results to the Global Scheduling Architect.Point of contact for the scheduling team on system defects.Participates in relevant projects, meetings & workshops.QualificationsAcademic degree with a technological/ engineering background; alternatively, an equivalent background/ experience in a similar role is desiredExperience working in customer service and/or project management requiredMinimum 5+ years’ experience working in customer service or project managementProfessional Certification that supports customer experienceAdditional DetailsThis job has a full time weekly schedule.Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: https://careers.agilent.com/locationsAgilent Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.Travel Required:OccasionalShift:DayDuration:No End DateJob Function:Customer Service