SCH Administrative Support

New Brunswick Extra-Mural (EMP)-Programme extra-mural (PEM) du Nouveau-Brunswick; Gujarat; On-site; INR 2,585,000 - 3,537,000; Full time

Job summary

EM/ANB Inc. is seeking staff to support the Special Care Home unit and Mobile X-Ray service across the province. The role includes receptionist duties, chart management, fleet coordination and broad administrative support.

Responsibilities cover patient admissions, referrals, payroll data entry, invoicing, travel arrangements and policy updates. Strong teamwork, confidentiality and attendance are essential.

Qualifications

• High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses;
• One year of previous work experience is required;
• Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook, PowerPoint, Typing, Medical Terminology, Data Entry;
• Submit a valid and clean criminal record check;
• Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
• Must be able to work all shifts as assigned, maintaining a good attendance record;
• Must have a high regard for confidentiality; and
• Must have excellent work habits and have a professional appearance.

Responsibilities

• Reception duties: answer telephone, greet visitors, relay messages; screens callers; provides information as required.
• Processes referral requests; enters physicians’ orders.
• Admits, transfers, registers, and discharges patients; maintains charts and files reports.
• Coordinates vehicle fleet maintenance; ensures vehicles are assigned and document related records.
• Creates and types documents; performs general office duties; maintains inventory of office, equipment and medical supplies.
• Compiles statistics and produces reports; enters payroll information and arranges replacements for short absences; processes invoices and manages petty cash.
• Schedules meetings; records and distributes minutes; arranges travel and submits expense forms.
• Updates policy and procedure manuals; ensures sharp containers are secured; maintains inventory of medical equipment and liaises with suppliers.

Skills

Word

Excel

Outlook

PowerPoint

Typing

Medical Terminology

Data Entry

Education

High school + admin program (1–2 years) incl medical terminology

Job description

Competition # EM26377, Casual, Provincial role – location at an EMP Unit

Provincial role – location at an EMP Unit

STATUS

Casual

FULL TIME EQUIVALENT

0

HOURS OF WORK

0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

ANTICIPATED START DATE

As soon as possible

ANTICIPATED END DATE

Not applicable

SALARY RANGE

As per collective agreement

LANGUAGE REQUIREMENT

Written and spoken competence in English and French is required.

CLOSING DATE

November 11, 2026

JOB SUMMARY

The incumbent will be part of the Special Care home (SCH) unit and will provide support to the Mobile X-Ray service across the province.

Duties include but are not limited to:

Registration/Admission Duties

• Performs receptionist duties such as answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
• Processes referral requests; enters physicians’ orders.
• Admits, transfers, registers, and discharges patients.
• Assembles, disassembles and maintains charts; files reports.

Fleet Maintenance Duties

• Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.
• Ensures vehicles are assigned to employees; maintains all related vehicle documentation.

Administrative Support Duties

• Creates and types documents such as reports, letters, forms, tables.
• Performs general office duties such as photocopying, faxing, filing, processing mail.
• Maintains the inventory of office, equipment and medical supplies.
• Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.
• Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
• Verifies codes and submits invoices for payment.
• Maintains petty cash account.
• Schedules meetings; records, types and distributes minutes.
• Arranges travel and submits expense forms.
• Updates policy and procedure manuals.
• Ensures sharp containers are properly secured and forwards to appropriate location.
• Maintains inventory of medical equipment, labels new equipment, and ensures equipment is cleaned and maintained; performs follow-up with suppliers such as Red Cross

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS:

• High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses;
• One year of previous work experience is required;
• Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook , PowerPoint, Typing, Medical Terminology, Data Entry
• Submit a valid and clean criminal record check;
• Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
• Must be able to work all shifts as assigned, maintaining a good attendance record;
• Must have a high regard for confidentiality; and
• Must have excellent work habits and have a professional appearance.

Note: For any positions in the St. Stephen EMP unit, a valid Canadian passport or Nexus card will be required.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

EM/ANB Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.