Regulatory Translation Coordinator

Novartis India; Telangana; On-site; INR 600,000 - 900,000; Full time

Job summary

Novartis India is seeking a capable Administrative Associate to support the Regulatory Translation Solutions group. You will coordinate tasks, manage access to the team’s repository folders, organize and archive documentation, and assist with reports and presentations.

Responsibilities include renewing licenses for translation software, updating trackers, handling invoices and POs, and liaising with vendors.

Qualifications

• 3 years of administrative experience, especially in Regulatory Affairs.
• Proficiency in Office tools (Excel a must).
• Excellent organizational skills.
• Good interpersonal skills and team orientation.

Responsibilities

• Performs general coordination and admin tasks to support Regulatory Translation Solutions.
• Grants access to CO associates to repository folders and keeps access info updated.
• Organizes and archives documentation in team repositories; dispatch emails and surveys as required.
• Ensures renewal of licenses for translation software and indexing tools (e.g., Trados Studio).
• Updates team lists and trackers (job lists, invoicing, QC, quality incidents, contact lists).
• Assists with reports and presentations; handles invoices and creation of POs.
• Maintains invoice records and handles invoicing matters with vendors.
• Assigns urgent jobs to vendors when needed and performs quick format checks on translations.

Skills

Administrative experience

Problem solving

Organizational skills

Interpersonal skills

Team oriented

Commitment to quality

Tools

Excel

Microsoft Office

Job description

Summary

Supports the provision of timely, high-quality regulatory translations essential for product registration, maintenance, and launches worldwide.

About The Role

Major Responsibilities

• Performs general coordination and administrative tasks to support the Regulatory Translation Solutions group functioning.
• Grants access to relevant CO associates to "Regulatory Translation Solutions" group repository folders and keeps access information updated.
• Organizes and archives documentation in team repositories, including dispatch emails and surveys as required.
• Ensures renewal of licenses regarding translation-related software and indexing tools, including Trados Studio, Verifika, and dtSearch.
• Updates team lists and trackers, e.g. general job list, invoicing tracker, QC tracker, quality incidents tracker, email contact lists, CO job list tracker.
• Assists team members with the preparation of reports and presentations.
• Responsible for invoices and creation of POs on behalf of the Head of regulatory translations.
• Maintains invoice records.
• Addresses invoicing-related matters with vendors or service providers.
• In the absence of Regulatory translations project managers or at their request, assigns urgent jobs to appropriate vendors, and performs quick format checks on outsourced translations before delivery.
• Provides support with uploading and downloading files from relevant databases as necessary.

Essential Requirements

• 3 years of administrative experience, especially in Regulatory Affairs.
• Strong problem-solving skills.
• Proficiency in Office tools (Excel a must).
• Excellent organizational skills.
• Commitment to quality.
• Good interpersonal skills.
• Highly committed and team oriented.

Why Novartis

Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards

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