Regulatory Translation Coordinator

IN10 (FCRS = IN010) Novartis Healthcare Private Limited; Hyderabad; On-site; INR 600,000 - 800,000; Full time

Job summary

Novartis AG, Hyderabad, is seeking an Administrative Specialist to support the Regulatory Translation Solutions group. You will coordinate access to repositories, organize documentation, renew licenses for translation tools, and help prepare reports and presentations.

The role requires 3 years of regulatory affairs–related administration, strong problem-solving, and excellent Excel and organizational skills. A team-oriented approach and attention to quality are essential.

Qualifications

• 3 years of administrative experience, especially in Regulatory Affairs.
• Strong problem-solving skills.
• Proficiency in Office tools, Excel required.
• Excellent organizational skills.
• Commitment to quality.
• Good interpersonal skills.
• Highly committed and team oriented

Responsibilities

• Coordinate and provide administrative support for the Regulatory Translation Solutions group.
• Grant access to CO associates to group repositories and maintain access lists.
• Organize and archive team documentation in repositories.
• Renew licenses for translation software and indexing tools (e.g., Trados Studio, Verifika, dtSearch).
• Update team lists and trackers (invoicing, QC, incidents, email lists).
• Prepare reports and presentations for the team.
• Create POs and manage invoices on behalf of the Head of regulatory translations.
• Maintain invoice records and address vendor invoicing matters.
• Assign urgent jobs to vendors in absence of PMs and perform quick format checks.
• Assist with uploading/downloading files from databases.

Skills

Administrative experience

Regulatory affairs

Problem-solving

Excel

Office tools

Organizational skills

Interpersonal skills

Team oriented

Job description

Job Description Summary

Supports the provision of timely, high-quality regulatory translations essential for product registration, maintenance, and launches worldwide.

Job Description Major Responsibilities

• Perform general coordination and administrative tasks to support the Regulatory Translation Solutions” group functioning.
• Grants access to relevant CO associates to “Regulatory Translation Solutions” group repository folders and keeps access information updated.
• Organizes and archives documentation in team repositories, including dispatch emails and surveys as required.
• Ensures renewal of licenses regarding translation-related software and indexing tools,including Trados Studio, Verifika, and dtSearch Updates team lists and trackers, e.g. general job list, invoicing tracker, QC tracker, quality incidents tracker, email contact lists, CO job list tracker.
• Assists team members with the preparation of reports and presentations.
• Responsible for invoices and creation of POs on behalf of the Head of regulatory translations.
• Maintains invoice records.
• Addresses invoicing-related matters with vendors or service providers.
• In the absence of Regulatory translations project managers or at their request, assigns urgent jobs to appropriate vendors, and performs quick format checks on outsourced translations before delivery.
• Provides support with uploading and downloading files from relevant databases as necessary.

Essential Requirements

• 3 years of administrative experience, especially in Regulatory Affairs.
• Strong problem-solving skills.
• Proficiency in Office tools (Excel a must).
• Excellent organizational skills.
• Commitment to quality.
• Good interpersonal skills.
• Highly committed and team oriented

Skills Desired

• Clinical Study Reports
• Data Analysis
• Document Management
• Life Science
• Operational Excellence
• Regulatory Compliance

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