Receiving Shipping Administration

Valeo; Chennai District; On-site; INR 220,000 - 380,000; Full time

Job summary

Valeo is seeking a Receiving/Shipping Admin in Chennai, India. The role involves managing shipment paperwork, filing and archiving all related documents, and helping define procedures to control shipping activities.

You will coordinate with suppliers on non-compliant documents, report discrepancies, and manage system entries for receiving/shipping. The position is full-time and permanent, offering a regular schedule and opportunities in a global tech environment.

Qualifications

• Experience handling shipping and receiving paperwork.
• Ability to file and archive documents accurately.
• Willingness to coordinate with suppliers to resolve discrepancies.

Responsibilities

• Prepare manual paperwork for shipments as needed.
• File and archive all shipping/receiving documents.
• Help define procedures to control shipping/doc processes.
• Address issues from missing/incorrect documents or labels.
• Contact suppliers for non-compliant documents/labels and follow actions.
• Report document discrepancies and action statuses.
• Monitor receiving/shipping in the system.
• Ensure smooth handoffs during off-shift hours.
• Coordinate off-shift premium transportation as required.
• Handle proof of delivery issues and follow-up.
• Send ASNs to customers via Fax or web portals lacking EDI.

Skills

Shipping Documentation

Document Archiving

Issue Resolution

Supplier Communication

Process Improvement

Job description

Job Description:

Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.

• Prepare manual paperwork for shipments when is needed




• Responsible of the proper filing and archiving of all shipping and receiving documents.




• Apply and contribute to the definition of the procedures and methods to control this activity




• Address and fix all issues related to an incorrect or missing document/label




• Contact suppliers not document/label compliant to ask and follow their corrective action plans




• Report suppliers document and labeling discrepancies and action plans status




• Control the receiving and shipping job stream in the system




• Insure the pas-on during off-shift hours for on going issues




• Organize and follow up during off-shift hours premium transportation




• Responsible for proof of delivery issues




• Send by Fax or via web-portals ASN’s to customers without EDI connection and/or failed ASN’s

Help regions having a site facing a dramatic crisis , ensuring that progress roadmaps are built.

Job:

Receiving/Shipping Admin

Organization:

Physical Flows

Schedule:

Full time

Employee Status:

Regular

Job Type:

Permanent contract

Job Posting Date:

2026-06-12

Join Us !
Being part of our team, you will join:
- one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development
- a multi-cultural environment that values diversity and international collaboration
- more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
- a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development

More information on Valeo: https://www.valeo.com

Requirements: