RCF_IC_Factories - Planning

Larsen & Toubro; Chennai District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Larsen & Toubro is seeking Planning Site roles to manage end-to-end project timelines, resources, and financial documentation across client billing, MIS, procurement, scheduling, and subcontracting.

These roles ensure accurate quantity surveying, structured progress reporting (DPR/WPR/MPR), and synchronization of material procurement with construction schedules, linking site execution to project leadership and contractual milestones.

Qualifications

• Minimum Qualifications: ITI / Diploma / B.E. / B.Tech in Civil / Mechanical (Certification in Project Planning/Primavera, Quantity Surveying, or Supply Chain is an added advantage).
• Language Skills: Proficiency in English and Hindi; knowledge of the local language is preferred for site-level coordination.
• Experience: 3 years.

Responsibilities

• Prepare monthly and milestone-based Running Account (RA) bills for submission to the client based on verified site progress, BOQs, and contract provisions.
• Coordinate with site execution teams to collect daily progress data, conduct physical measurement verification, and maintain updated measurement sheets.
• Review and interpret contractual billing clauses, milestone definitions, and item rate structures to ensure accurate and timely billing submissions.
• Assist in developing and updating the project’s billing plan linked with construction schedules, milestone timelines, and cash flow projections.
• Reconcile quantities between client-approved GFC drawings, BOQs, and site execution to avoid duplication or shortfall in billing.

Skills

Planning

Billing

MIS

Scheduling

Procurement

Subcontracting

Primavera

MS Project

Excel

Quantity Surveying

EVM

Education

ITI / Diploma / B.E. / B.Tech in Civil / Mechanical

Tools

Primavera P6

MS Project

MS Excel

Job description

Planning Site Roles (Master Job Description)Consolidated: Client Billing, MIS, Procurement, Scheduling, Subcontracting

• Planning
• SiteJob Family: PlanningSECTION II: ROLE SUMMARY (Purpose of the Role)The Planning Site team is responsible for the end-to-end management of project timelines, resources, and financial documentation. These roles (covering Client Billing, MIS, Procurement, Scheduling, and Subcontracting) ensures project delivery through accurate quantity surveying, structured progress reporting (DPR/WPR/MPR), and the synchronization of material procurement with construction schedules. These roles serves as a vital link between site execution and project leadership, ensuring that progress is tracked, delays are mitigated, and billing is submitted in accordance with contractual milestones.SECTION III: KEY RESPONSIBILITIES / ACCOUNTABILITIES
• Client Billing & Quantity SurveyingPrepare monthly and milestone-based Running Account (RA) bills for submission to the client based on verified site progress, BOQs, and contract provisions.Coordinate with site execution teams to collect daily progress data, conduct physical measurement verification, and maintain updated measurement sheets.Review and interpret contractual billing clauses, milestone definitions, and item rate structures to ensure accurate and timely billing submissions.Assist in developing and updating the project’s billing plan linked with construction schedules, milestone timelines, and cash flow projections.Reconcile quantities between client-approved GFC drawings, BOQs, and site execution to avoid duplication or shortfall in billing.
• MIS & Monthly ReportingCollect and consolidate daily, weekly, and monthly progress data from execution, quality, safety, and stores teams, ensuring accuracy and completeness.Prepare DPRs, WPRs, and MPRs in standardized formats, covering physical progress, financial progress, manpower deployment, material consumption, and work front status.Support the planning team in updating construction schedules (Primavera/MS Project) and extract relevant data to reflect in MIS reports.Coordinate with site teams to obtain actual vs. planned progress updates, including milestone achievements, critical activity status, and pending approvals.Develop and maintain structured MIS trackers for material reconciliation, productivity metrics, subcontractor performance, and delay logs.
• Project Scheduling & TrackingPrepare the detailed baseline project schedule using planning tools (Primavera P6 or MS Project) based on the contract, BOQ, and scope of workRegularly update the schedule to reflect actual progress, resource deployment, and site conditions, while analyzing variances from the baseline plan.Generate daily, weekly, and monthly lookahead schedules in coordination with the execution team to guide field operations and ensure readiness of work fronts.Monitor and report key schedule performance indicators (KPIs), such as Planned vs. Actual progress, SPI (Schedule Performance Index), and critical path adherence.Identify delays or deviations from the original schedule, conduct root cause analysis, and recommend mitigation actions in consultation with project stakeholders.
• Procurement CoordinationAssist in developing the material requirement plan (MRP) in alignment with the construction schedule, BOQ, and work sequence for all trades (civil, MEP, finishing, etc.).Coordinate with execution teams to forecast short-term and long-term material needs based on the 3-week/1-month lookahead plan and ensure procurement requests (PRs) are raised accordingly.Maintain and track the procurement schedule (procurement register), including PR/PO generation, delivery lead times, dispatch status, and actual delivery dates.Interface with the central procurement team, site stores, and vendors to monitor material dispatches and elevate delays impacting site execution.
• Subcontractor ManagementIntegrate subcontractor scope and timelines into the master project schedule.Review subcontractor micro-schedules and validate daily progress against planned targets.Facilitate work front readiness by coordinating drawings, clearances, and materials for subcontractors.Track subcontractor KPIs, including manpower productivity and resource planning.SECTION IV: KEY INTERACTIONSInternal StakeholdersSite Execution & Engineering Teams: For progress data, measurement verification, and schedule alignment.QA/QC & Safety Teams: For quality checks, clearances, and safety reporting inputs.Commercial, Finance & Billing Departments: For contract interpretation, invoicing, and cash flow projections.Stores & Central Procurement: For material tracking, MRP, and delivery coordination.External StakeholdersClient & PMC Teams: For billing submissions, progress reporting, and schedule clarifications.Subcontractors & Vendors: For work status updates, material coordination, and schedule alignment.External Auditors: For billing verification and documentation control.
• KNOWLEDGE & EXPERIENCEKNOWLEDGEMinimum Qualifications: ITI / Diploma / B.E. / B.Tech in Civil / Mechanical (Certification in Project Planning/Primavera, Quantity Surveying, or Supply Chain is an added advantage).Language Skills: Proficiency in English and Hindi; knowledge of the local language is preferred for site-level coordination.EXPERIENCEYears of Experience: 3
• 20 yearsNature of Experience: Hands‑on experience in construction site planning, quantity surveying, client billing, MIS preparation, and scheduling for large industrial projectsSECTION VI: TECHNICAL & LEADERSHIP / BEHAVIORAL SKILLSTechnical SkillsPlanning Tools: Proficient in Primavera P6, MS Project, and MS Excel (Advanced).Core Competencies: Quantity Take‑off, Rate Analysis, Earned Value Management (EVM), and Resource Loading.Project Management: Cost Estimation, Material Planning (MRP), Risk Management, and Delay Analysis.Contractual: Interpretation of Contracts/Technical Drawings, Claims Management, and Invoicing/Billing.Digital: Digital Software Proficiency, Data Analysis, and Documentation Control.Leadership / Behavioral SkillsStrong attention to detail and accuracy in documentation.Excellent coordination and interpersonal communication skills.Highly organized, analytical, and proactive in resolving scheduling conflicts.Ability to transform raw data into actionable insights for leadership.