RCF_IC_Factories - FAA

PeopleStrong; Chennai District; On-site; INR 700,000 - 1,500,000; Full time

Job summary

PeopleStrong seeks an experienced Accounts, Admin & Stores professional to drive site-level support services in a dynamic construction/infrastructure setting. The role combines facility management, IR, inventory control and financial transactions with vendor payments and compliance oversight.

The candidate should have 5–15 years of site-based accounting and administration experience, with proficiency in GST/TDS, ERP systems like SAP, Oracle or Tally, and strong MS Excel skills for MIS reporting.

Qualifications

• Primary: B.Com / M.Com / CA Inter / CMA Inter.
• Experience: 5–15 years in site-based accounting, storekeeping and administration in construction, infrastructure or industrial environments.
• Proficiency in GST/TDS compliance and statutory documentation.
• ERP experience: SAP, Oracle or Tally.

Responsibilities

• Admin & IR: Manage day-to-day site facilities, labor compliance, and welfare amenities.
• Stores & Inventory: Oversee stock, issue materials and maintain stock registers.
• Finance & Accounts: Record invoices, payments, journal entries, bank reconciliations, and monthly closings.
• Coordination: Interact with vendors, auditors, HR and project teams to ensure smooth operations.

Skills

GST/TDS compliance

Bank reconciliation

Accounts payable/receivable

Vendor coordination

MS Excel / MIS reporting

Education

B.Com / M.Com / CA Inter / CMA Inter

Diploma/PGD in HR, Administration, Labor Laws, or Materials Management

Tools

SAP

Oracle

Tally

Job description

Required Experience 5 - 20 years

Knowledge & Posting Location

Finance & Accounting

Bachelor of Commerce (BCom)

Job Description

SECTION I: POSITION OVERVIEWJob Function: Finance, Accounts & AdministrationRole: Accounts, Admin & Stores ProfessionalJob Family: Administration, IR, Stores, and FinanceSECTION II: ROLE SUMMARYThe Site Administration, Stores & Accounts is a multi-functional role responsible for the seamless execution of site-level support services. The position integrates administrative oversight, industrial relations (IR), inventory management, and financial accounting. The incumbent ensures operational continuity by managing facility services, securing material supply chains, maintaining statutory labor compliance, and ensuring the accuracy of financial records and vendor payments.SECTION III: KEY RESPONSIBILITIES & ACCOUNTABILITIESAdministration & Industrial Relations (IR)Manage day-to-day site facilities, including housekeeping, canteen services, security, transportation, and staff/labor accommodation.Track contract labor deployment and attendance in coordination with vendors to ensure adequate manpower levels.Maintain all statutory registers (CLRA, Factories Act, ID Act) and ensure labor welfare amenities (PPE, medical, water, sanitation) meet compliance norms.Facilitate inspections by labor authorities and manage contractor compliance documentation (wage registers, ESI/PF challans).Stores & Inventory ManagementDirect the receipt of materials, verifying quantity and quality against Purchase Orders (PO) and delivery challans.Oversee proper labeling, tagging, and preservation of stock in designated storage areas.Manage the issuance of materials to execution teams based on approved requisitions, ensuring real-time updates in stock registers or ERP systems.Conduct regular physical stock counts and lead reconciliation activities to minimize inventory variance.Finance & Accounts OperationsRecord daily financial transactions, including invoices, payments, journal entries, and employee claims.Process vendor bills by validating invoices against site receipts and procurement approvals.Ensure timely statutory compliance regarding GST and TDS deductions for all site payments.Perform bank reconciliations and support monthly closing activities, including ledger scrutiny and schedule preparation.Coordinate with internal and statutory auditors to provide documentation and resolve queries.SECTION IV: KEY INTERACTIONSInternal StakeholdersProject & Execution Teams: For material issuance, manpower deployment, and expense approvals.QA/QC Department: For material inspection, quality clearance, and compliance tracking.HR & Finance Corporate: For salary entries, employee reimbursements, and disciplinary case support.External StakeholdersVendors & Suppliers: For delivery confirmations, payment queries, and reconciliations.Contractors: For workforce attendance, wage records, and statutory submissions.Government Authorities: Facilitating site inspections by labor and tax officials.Banks & Auditors: For transactional coordination and financial review support.SECTION V: KNOWLEDGE & EXPERIENCEMinimum QualificationsPrimary: B.Com / M.Com / CA Inter / CMA Inter.Preferred Add-ons: Graduate with a Diploma/PGD in HR, Administration, Labor Laws, or Materials Management.Experience RequirementsYears of Experience: 5 to 15 years.Nature of Experience: Comprehensive experience in site-based accounting, storekeeping, and administration within construction, infrastructure, or industrial environments.Language SkillsEnglish: Working knowledge for documentation and reporting.Local Language: High proficiency required for vendor coordination and labor relations.SECTION VI: TECHNICAL & BEHAVIORAL SKILLSTechnical SkillsAccounting & Finance: Proficiency in GST/TDS compliance, Accounts Payable/Receivable, and Bank Reconciliation.Compliance: Deep understanding of Labor Laws (CLRA, Factories Act, etc.) and Statutory Documentation.Systems: Digital software proficiency (SAP, Oracle, or Tally) and advanced MS Excel / MIS reporting.Logistics: Expertise in FIFO/LIFO, Material Handling Safety, and Store Management.Behavioral SkillsIntegrity & Accountability: Maintaining ethical conduct in financial and labor dealings.Attention to Detail: Precision in record-keeping, inventory counting, and financial entries.Coordination: Ability to multitask across different functions and support diverse project teams.Time Management: Meeting strict deadlines for monthly closings and statutory filings