Purchase Officer

NC Medical College & Hospital; Panipat; On-site; INR 500,000 - 800,000; Full time

Job summary

NC Medical College & Hospital is seeking a procurement professional to source and procure goods and services, negotiate with suppliers, and manage vendor performance. The role emphasizes cost control, budgeting, and alignment with internal departments to meet purchasing requirements.

The ideal candidate should have a bachelor's degree in business or related field, strong negotiation and communication skills, and proficiency in Excel and ERP systems.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or related field.
• Experience in purchasing, procurement, or supply chain operations.
• Strong negotiation and communication skills.
• Proficiency in Microsoft Excel and ERP systems (e.g., SAP, Oracle).
• Analytical and problem-solving abilities.

Responsibilities

• Source and procure goods and services required by the company.
• Request quotations and negotiate with suppliers.
• Prepare purchase orders and monitor deliveries.
• Maintain supplier records and evaluate vendor performance.
• Ensure procurement activities are conducted within budget.
• Coordinate with internal departments to meet purchasing requirements.
• Prepare procurement reports and maintain accurate records.
• Ensure compliance with company procurement policies.

Skills

Negotiation

Vendor management

Communication

Attention to detail

Cost analysis

Time management

Education

Bachelor's degree in Business Administration

Bachelor's degree in Supply Chain Management

Bachelor's degree in Procurement

Tools

Excel

ERP systems

SAP

Oracle

Job description

Key Job Responsibilities

1. Procurement and Purchasing

• Identify organizational purchasing needs.
• Source and purchase materials, equipment, supplies, and services.
• Prepare and process purchase orders.
• Ensure purchases comply with company policies and budgets.

2. Supplier Management

• Research and evaluate potential suppliers.
• Negotiate prices, terms, and contracts.
• Maintain good relationships with vendors and suppliers.
• Monitor supplier performance and resolve issues.

3. Cost Control

• Compare prices and obtain quotations.
• Seek cost-saving opportunities without compromising quality.
• Analyze market trends and pricing fluctuations.

4. Inventory Coordination

• Monitor stock levels and reorder supplies when necessary.
• Coordinate with warehouse and inventory teams.
• Prevent stock shortages or excess inventory.

5. Documentation and Record Keeping

• Maintain procurement records, contracts, and supplier databases.
• Track orders and delivery schedules.
• Prepare procurement reports and purchase summaries.

6. Quality Assurance

• Ensure purchased goods and services meet company specifications.
• Coordinate inspections and quality checks.
• Handle returns, replacements, and warranty claims when needed.

7. Compliance and Risk Management

• Ensure procurement activities comply with legal and company requirements.
• Follow ethical purchasing practices.
• Assess risks related to suppliers and supply chains.

Typical Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or related field.
• Experience in purchasing, procurement, or supply chain operations.
• Strong negotiation and communication skills.
• Proficiency in Microsoft Excel and ERP systems (e.g., SAP, Oracle).
• Analytical and problem-solving abilities.

Duties:

• Source and procure goods and services required by the company.
• Request quotations and negotiate with suppliers.
• Prepare purchase orders and monitor deliveries.
• Maintain supplier records and evaluate vendor performance.
• Ensure procurement activities are conducted within budget.
• Coordinate with internal departments to meet purchasing requirements.
• Prepare procurement reports and maintain accurate records.
• Ensure compliance with company procurement policies.

Skills Required:

• Negotiation and vendor management
• Communication and interpersonal skills
• Attention to detail
• Cost analysis and budgeting

Time management and organization