Proposal Coordinator - Roads & Highways

WSP; Bengaluru; On-site; INR 700,000 - 1,100,000; Full time

Job summary

WSP India is seeking a proactive Proposal Coordinator to support Technical Leads in delivering high-quality bids for water projects across the GCC from India. You will coordinate inputs from technical teams, business development, and support functions to ensure timely proposals.

This role manages document control, template maintenance, branding consistency, and compliance with WSP standards, and acts as a liaison between the Water Team and Proposal teams to drive successful submissions.

Qualifications

• Bachelor’s degree in Civil Engineering or related field.
• 4–6 years in proposal coordination or bid support.

Responsibilities

• Assist Technical leads / Project Managers in preparing bids and tenders for Water projects.
• Coordinate inputs from technical teams, business development, and support functions.
• Format, edit, and compile proposal documents to meet client requirements.
• Track all opportunities and bids on various portals
• Track various proposals and maintain a tracker to monitor progress and deadlines
• Maintain and update proposal templates, CVs, project sheets, and case studies.
• Ensure consistency in branding, style, and compliance with WSP standards.
• Act as a liaison between the Water Team and the Proposal teams.
• Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors
• Communicate effectively with cross-functional stakeholders to gather inputs.
• Quality Assurance: basic compliance checks, proofreading, and final packaging.

Skills

Organisational skills

Communication skills

MS Office & Acrobat

Proposal management tools

Deadline management

Infra knowledge

Education

Bachelor’s degree in Civil Engineering

Tools

SharePoint

InDesign

Job description

The Proposal Coordinator provides essential support to Technical Leads in developing and delivering high-quality bids for water projects in the Middle East. Based in India’s GCC, the role ensures smooth coordination, document management, and compliance across the proposal lifecycle.

Responsibilities

• Proposal Support

  • Assist Technical leads / Project Managers in preparing bids and tenders for Water projects.

  • Coordinate inputs from technical teams, business development, and support functions.

  • Format, edit, and compile proposal documents to meet client requirements.

  • Track all opportunities and bids on various portals

  • Track various proposals and maintain a tracker to monitor progress and deadlines

• Document & Content Management
  • Maintain and update proposal templates, CVs, project sheets, and case studies.
  • Ensure consistency in branding, style, and compliance with WSP standards.
  • Track proposal versions, deadlines, and submission requirements.
• Act as a liaison between the Water Team and the Proposal teams.
• Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors
• Communicate effectively with cross-functional stakeholders to gather inputs.
• Quality Assurance
  • Conduct basic compliance checks against tender instructions.
  • Proofread documents for accuracy, grammar, and clarity.
  • Support final packaging and submission of proposals.

Qualifications

• Strong organisational and coordination skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
• Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
• Ability to work under tight deadlines and manage multiple tasks simultaneously.
• Knowledge of transport and infrastructure sectors preferred.

Typical Requirements

• Bachelor’s degree in Civil Engineering or related field
• 4–6 years in proposal coordination or bid support.

BGV:

Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

Job Info

• Job Identification 97297
• Posting Date 10/12/2026, 07:08 AM

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately4,000 talented peopleacross 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than73,000 globally, in 550offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones:Our People, Our Clients, Our Operational Excellence and Our Expertise.

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.