Proposal Coordinator - Roads And Highways

WSP; Bengaluru Urban; Hybrid; INR 600,000 - 1,200,000; Full time

Job summary

WSP India is seeking a proactive Proposal Coordinator to support our Water Team in India. You will help technical leads and project managers prepare bids for water projects, coordinate inputs from cross-functional teams, and ensure documents meet client requirements and branding standards.

You will maintain proposal templates, track deadlines, and assist with reviews and approvals. The role requires meticulous attention to detail, strong communication, and comfort with MS Office and proposal

Qualifications

• Bachelor’s degree in Civil Engineering or related field.
• 4–6 years of proposal coordination or bid support experience.
• Strong written and verbal communication skills.
• Proficiency in MS Office and Adobe Acrobat; familiarity with proposal tools.

Responsibilities

• Support proposal development with inputs from technical teams and PMs.
• Format, edit, and compile bids to meet client requirements.
• Maintain proposal trackers and monitor deadlines.
• Coordinate reviews with Head of Water / Technical Directors.
• Perform basic compliance checks and proofreading.

Skills

Organisational skills

Communication skills

MS Office & Adobe Acrobat

Proposal tools familiarity

Deadline management

Transport & infrastructure knowledge

Education

Bachelor’s degree in Civil Engineering

Tools

SharePoint

InDesign

Job description

Job Description:

The Proposal Coordinator provides essential support to Technical Leads in developing and delivering high-quality bids for water projects in the Middle East. Based in India’s GCC, the role ensures smooth coordination, document management, and compliance across the proposal lifecycle.

Responsibilities

• Proposal Support
  • Assist Technical leads / Project Managers in preparing bids and tenders for Water projects.
  • Coordinate inputs from technical teams, business development, and support functions.
  • Format, edit, and compile proposal documents to meet client requirements.
  • Track all opportunities and bids on various portals
  • Track various proposals and maintain a tracker to monitor progress and deadlines
• Document & Content Management
  • Maintain and update proposal templates, CVs, project sheets, and case studies.
  • Ensure consistency in branding, style, and compliance with WSP standards.
  • Track proposal versions, deadlines, and submission requirements.
• Collaboration & Communication
  • Act as a liaison between the Water Team and the Proposal teams.
  • Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors
  • Communicate effectively with cross-functional stakeholders to gather inputs.
• Quality Assurance
  • Conduct basic compliance checks against tender instructions.
  • Proofread documents for accuracy, grammar, and clarity.
  • Support final packaging and submission of proposals.

Qualifications

Skills & Competencies

• Strong organisational and coordination skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
• Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
• Ability to work under tight deadlines and manage multiple tasks simultaneously.
• Knowledge of transport and infrastructure sectors preferred.

Typical Requirements

• Bachelor’s degree in Civil Engineering or related field
• 4-6 years in proposal coordination or bid support.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.

WSP is one of the worlds leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately4,000 talented peopleacross 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than73,000 globally, in 550offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones:Our People, Our Clients, Our Operational Excellence and Our Expertise.

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• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
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With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

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Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

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