Proposal Associate

Visa Hunt; India; On-site; INR 600,000 - 900,000; Full time

Job summary

Fortrea requires a proactive Proposal Associate to support budget and text development, RFI responses, and cross‑functional collaboration across global teams. You will help prepare quotes, gather information, and ensure timely deliverables under tight deadlines.

Ideal candidates have at least 2 years in proposal-related roles, strong MS Office skills, and familiarity with Salesforce.com or Qvidian. This position may involve extended hours to meet client deadlines and requires excellent

Qualifications

• Bachelor’s degree is required or equivalent experience.
• Minimum 2 years of experience in budget/text development or CRO/pharma-related roles.
• Proven MS Office proficiency (Excel, Word, Outlook).
• Familiarity with proposal management software like Salesforce.com or Qvidian is a plus.

Responsibilities

• Assist Proposal Managers with text, quotes, budgets, and RFI responses.
• Manage low-complexity opportunities with support as needed.
• Shadow or assist senior colleagues on medium-complexity opportunities.
• Review RFI/RFP documents to identify missing information for budgets and responses.
• Attend strategic/operational calls related to opportunities.
• Coordinate across departments in a matrix, multi-time-zone environment.
• Draft standard documents per strategy and Sponsor requirements.
• Support internal/external opportunity negotiations (pricing, resources, timelines).
• Ensure timely delivery of assigned deliverables.
• Escalate issues to Manager for resolution.
• Enter data into departmental databases accurately.
• Learn regulatory environments and contribute to process improvements.
• Possibly perform quality control and content updates in the content library.
• Complete other duties as assigned.

Skills

Customer service

Attention to detail

MS Office

Analytical skills

Communication

Time management

Teamwork

Independent work

Deadline-driven

Education

Bachelor’s degree

Tools

Salesforce.com

Qvidian

Proposal Automation

MS Office Suite

Job description

• Assists Proposal Managers with all aspects of the appropriate proposal process (text, quote, budget, and/or response to Requests for Information [RFIs]) (i.e., collating data, following up with other departments, meeting minutes, etc.)




• May (based on business unit and/or team expectation) be responsible for managing opportunities of low complexity, with support




• May (based on business unit and/or team expectation) shadow and/or assist more senior colleagues on opportunities of medium complexity




• May (based on business unit and/or team expectation) review and analyze RFI and/or Request for Proposal (RFP) documents to gain understanding of client requirements and to assist in identifying missing information for budget, proposal and/or RFI response preparation. Collates follow-up questions for additional information as requested.




• May (based on business unit and/or team expectation) attend strategic and operational calls related to the opportunity




• Works across the organization in matrix environment across multiple time-zones and locations to facilitate the process and complete deliverables




• Drafts standard documents in accordance with agreed strategy and Sponsor requirements and expectations under the pressure of changing timelines




• Administratively supports facilitating internal and external opportunity management negotiations (i.e. pricing, process, resources, timelines, etc.) as needed




• Ensures timely delivery of assigned deliverables




• Escalates issues/challenges to Manager for support on resolution




• Performs timely and accurate data entry into departmental and/or corporate databases/systems as directed




• Seeks appropriate knowledge of the technical and regulatory environments




• Contributes to assigned process improvement initiatives and supports implementation




• May (based on business unit and/or team expectation) perform quality control activities per the appropriate process/requirements




• May (based on business unit and/or team expectation) be expected to contribute to content library by submitting new content or updates to existing content, using the official content submission process. May be requested to handle the content submission for more senior colleagues.




• Completes other appropriate duties, as assigned by the manager, which require similar skills in accordance with business needs and common sense.

Qualifications (Minimum Required):

• Bachelor’s degree.




• Fortrea may consider relevant and equivalent experience in lieu of educational requirements

Experience (Minimum Required):

Minimum 2 years

• Applicable minimum years of experience in budget and/or text development, or an equivalent combination of education and CRO/pharma/other related experience to successfully perform the essential job duties




• Excellent customer service skills, attention to detail and ability to be persistent while maintaining tact




• Demonstrated computer skills – requires excellent MS Office experience (specifically Excel, Word, Outlook)




• Knowledge of proposal management software applications (e.g., Salesforce.com, Qvidian, Proposal Automation applications) is a plus




• Demonstrated text editing and writing skills (based on business unit and/or team expectations)




• Demonstrated ability to plan, multi-task and prioritize




• Demonstrated teamwork, communication (written and verbal), and organizational skills




• Proven ability to work independently




• Ability to work to deadlines




• Strong analytical skills




• Ability to communicate appropriately and effectively with internal stakeholders




• Positive attitude and sense of urgency




• Possesses an ability to work across Covance Business Units




• Ability to work irregular and/or extended hours as needed to meet the client’s proposal deadline.

Preferred Qualifications Include: N/A

Physical Demands/Work Environment:

• Flexibility to participate in meetings across various time zones outside core working hours

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