Project Manager [AI Cohorts - Capacity Building]

CivicDataLab Pvt. Ltd.; New Delhi; Hybrid; INR 1,230,000 - 1,630,000; Full time

Benefits offered by this job

Wellness Allowance

Professional growth and development

Job summary

CivicDataLab in Delhi is seeking a dynamic project lead with 3-5 years of experience to steer data and AI‑driven initiatives for the public good. You will collaborate with civil societies, government partners, and multidisciplinary teams to ensure high‑quality execution of impact projects and scalable programs.

The role balances opportunities exploration (25%), ongoing project delivery (65%), and broader organizational duties (10%).

Qualifications

• 3–5 years of experience managing cohorts, training programmes, partnerships or multi-stakeholder initiatives.
• Strong understanding of digital products, data and AI tools, including familiarity with relevant vocabulary, use of AI tools, product development cycles, APIs, data visualisation trends, and commonly used tools.
• Understanding of data governance, open data, data privacy, civic technology, and public policy.
• Excellent written and verbal communication skills and the ability to work with partners, participants and multidisciplinary teams.
• Hands-on familiarity with tools like G Suite, Slack, spreadsheets, shared documents, forms, virtual meeting tools and project management platforms to track delivery and report progress.
• Demonstrated experience in managing multi-stakeholder initiatives with a focus on impact and delivery.

Responsibilities

• Plan and manage capacity-building cohorts from outreach and onboarding through delivery, evaluation and handover.
• Maintain work plans, schedules, budgets, project trackers, risk logs and clear ownership of tasks across multiple workstreams.
• Coordinate internal teams, facilitators and external partners to keep activities and deliverables on schedule.
• Anticipate recruitment, engagement and delivery risks, and develop practical backup plans.
• Build relationships with nonprofits, funders and ecosystem organisations to support outreach and recruitment.
• Manage applications, selection, onboarding and regular communication with participating organisations.
• Serve as the primary operational contact for participants, responding to queries and connecting them with the right technical or learning support.
• Monitor participation, follow up where engagement drops and help create opportunities for peer learning.
• Organise virtual sessions, in-person workshops and mentoring activities, including logistics, materials, access and facilitator schedules.
• Coordinate with the curriculum lead and subject experts to ensure sessions and learning materials are ready on time.
• Support baseline assessments, feedback collection and end-line evaluation. Maintain accurate attendance and engagement records.
• Prepare progress updates, meeting notes and documentation required for reporting and future reuse of the programme.
• Travel for programme activities when required outside of Delhi if need be.

Skills

Program management

Partnerships and engagement

Data & AI awareness

Public sector & governance familiarity

Communication skills

G Suite

Slack

Spreadsheets

Project management tools

Job description

We work at the intersection of data, technology, design and social science to strengthen the data-for-public-good ecosystem and citizen participation in governance. CivicDataLab (CDL) harnesses the potential of open knowledge movements to strengthen the data-for-public-good ecosystem and enable citizens to engage in matters of public reform. We work closely with governments, non-profits, think-tanks, media houses and universities to enhance their data and technology capacity to better data-driven decision-making at scale.

Our current areas of expertise include digital public goods & infrastructure (DPGs & DPI), climate action, public finance, urban development, open contracting and law & justice. We have co-created digital public goods like open data platforms, data exchanges, AI models and citizen-led apps for improving participatory data-driven governance in India and other countries.

About CivicDataLab

We work at the intersection of data, technology, design and social science to strengthen the data-for-public-good ecosystem and citizen participation in governance. CivicDataLab (CDL) harnesses the potential of open knowledge movements to strengthen the data-for-public-good ecosystem and enable citizens to engage in matters of public reform. We work closely with governments, non-profits, think-tanks, media houses and universities to enhance their data and technology capacity to better data-driven decision-making at scale.

Our current areas of expertise include digital public goods & infrastructure (DPGs & DPI), climate action, public finance, urban development, open contracting and law & justice. We have co-created digital public goods like open data platforms, data exchanges, AI models and citizen-led apps for improving participatory data-driven governance in India and other countries.

What are we looking for

We seek a dynamic professional with 3-5 years of experience to lead our data and AI-driven projects for the public good. This role involves working closely with civil societies and non-profits, government partners (senior bureaucrats, ministries and various departments), industry experts and multilateral institutions, as well as managing a multidisciplinary internal team of technologists, data strategists, domain experts, designers and researchers, to ensure high-quality execution of impact-driven projects.

The ideal candidate will have experience navigating public sector environments, a strong understanding of data and technology systems, and a keen ability to translate strategic goals into executable project plans.

In this role, you will be giving 25% of your time towards exploring new project opportunities and supporting scaling or expansion of initiatives, 65% towards managing and implementing ongoing projects, and the remaining 10% on broader organisational responsibilities.

Requirements

Key Responsibilities

Programme Planning and Management

• Plan and manage capacity-building cohorts from outreach and onboarding through delivery, evaluation and handover.
• Maintain work plans, schedules, budgets, project trackers, risk logs and clear ownership of tasks across multiple workstreams.
• Coordinate internal teams, facilitators and external partners to keep activities and deliverables on schedule.
• Anticipate recruitment, engagement and delivery risks, and develop practical backup plans.

Partnerships and Participant Engagement

• Build relationships with nonprofits, funders and ecosystem organisations to support outreach and recruitment.
• Manage applications, selection, onboarding and regular communication with participating organisations.
• Serve as the primary operational contact for participants, responding to queries and connecting them with the right technical or learning support.
• Monitor participation, follow up where engagement drops and help create opportunities for peer learning.

Delivery and Quality Management

• Organise virtual sessions, in-person workshops and mentoring activities, including logistics, materials, access and facilitator schedules.
• Coordinate with the curriculum lead and subject experts to ensure sessions and learning materials are ready on time.
• Support baseline assessments, feedback collection and end-line evaluation. Maintain accurate attendance and engagement records.
• Prepare progress updates, meeting notes and documentation required for reporting and future reuse of the programme.

Field Engagement and Travel

• Coordinate with participating organisations and local partners during workshops and field activities.
• Travel for programme activities when required outside of Delhi if need be.

What is Required

• At least 3 to 5 years of experience managing cohorts, training programmes, partnerships or multi-stakeholder initiatives, preferably in the nonprofit or social impact sector.
• Strong understanding of digital products, data and AI tools, including familiarity with relevant vocabulary, use of AI tools, product development cycles, APIs, data visualisation trends, and commonly used tools.
• Understanding of data governance, open data, data privacy, civic technology, and public policy.
• Strong planning, coordination, documentation and problem-solving skills, with experience managing several activities at once.
• Excellent written and verbal communication skills and the ability to work with partners, participants and multidisciplinary teams.
• Hands‑on familiarity with tools like G Suite, Slack, spreadsheets, shared documents, forms, virtual meeting tools and project management platforms to track delivery and report progress.

• Demonstrated experience in managing multi-stakeholder initiatives with a focus on impact and delivery.
• Excellent communication and problem-solving abilities, with experience handling on-ground complexities and government interactions

How we work

CivicDataLab is based out of Delhi and has the presence of project teams located in Assam, Odisha, and Himachal Pradesh. We follow a hybrid model where our bandhus work out of the office for a minimum of 12 days per month (i.e) 3 days a week. We use open-source tools and agile methodologies in organising our work.

Benefits

Perks of Working with Us

Wellness Allowance

At CivicDataLab, we always emphasise the wellness of our bandhus. This includes any Expenditure done for the purpose of Wellness Setup, except any financial instrument, any expense that can be claimed as a deductible expense under Income Tax rules, any goods and services that attract a combined tax, cess or duty of more than 28%. If you're interested in taking classes that enhance your overall physical or mental well-being, you have an INR 60,000 annual stipend to do so. For some people, that might mean a monthly massage. Some take photography lessons or learn a musical instrument or buy a gym membership. It's up to you; the point is to learn something that you feel enriches you as a person.

Professional growth and development Allowance

At CivicDataLab, we encourage everyone to take up things that help one grow professionally, and you get an annual kitty of INR 60,000 to do so. This includes attending or speaking at conferences and workshops, taking courses, acquiring hardware or software licenses or even joining summer schools. We feel that learning a skill should never be a hurdle to solve important problems for the community.

Cost to Organisation(CTO) range

₹12.30- 16.30 LPA

Please note: This figure includes both fixed remuneration, perks and Incidental components such as salary, statutory benefits, professional development, wellness, travel infrastructure, and other operational support costs incurred by the organisation.

Our Commitment to Diversity

We are committed to inclusive hiring and strongly encourage applicants from diverse and underrepresented gender and caste identities and/or sociocultural backgrounds to apply for this role. Our organisational policies are gender-neutral, including POSH policy and leave policy. We provide 6 months of paid time off as parental leave for the primary caregiver and 6 weeks of paid time off for the secondary caregiver, including adoption.