Project Manager [AI Cohorts - Capacity Building]

CivicDataLab Pvt. Ltd.; Delhi; Hybrid; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Wellness stipend (INR 60,000 per year)

Professional development allowance (IN

Job summary

CivicDataLab is seeking a Project Manager (AI Cohorts - Capacity Building) to lead data and AI-driven projects with civil society, government partners and multidisciplinary teams. You will manage cohorts, ensure on-time delivery, and oversee partnerships, with travel as needed and a hybrid work model from Delhi.

The role emphasizes planning, engagement and quality delivery, with opportunities to scale initiatives and explore new projects.

Qualifications

• 3–5 years of experience managing cohorts, training programmes, partnerships or multi-stakeholder initiatives.
• Strong understanding of data, AI tools and digital products; familiarity with APIs and data visualisation trends.
• Experience navigating public sector environments and translating strategy into executable project plans.
• Excellent written and verbal communication with partners, participants and multidisciplinary teams.

Responsibilities

• Plan and manage capacity-building cohorts from outreach through delivery, evaluation and handover.
• Build relationships with nonprofits, funders and ecosystem organisations for outreach and recruitment.
• Organise virtual sessions, workshops and mentoring, including logistics, materials and facilitator schedules.

Skills

Data governance

AI tools

Project management

Stakeholder coordination

Open data

Tools

G Suite

Slack

Spreadsheets

Documents & Forms

PM platforms

Job description

Project Manager [AI Cohorts - Capacity Building]

We work at the intersection of data, technology, design and social science to strengthen the data-for-public-good ecosystem and citizen participation in governance. CivicDataLab (CDL) harnesses the potential of open knowledge movements to strengthen the data-for-public-good ecosystem and enable citizens to engage in matters of public reform. We work closely with governments, non-profits, think-tanks, media houses and universities to enhance their data and technology capacity to better data-driven decision-making at scale.

Our current areas of expertise include digital public goods & infrastructure (DPGs & DPI), climate action, public finance, urban development, open contracting and law & justice. We have co-created digital public goods like open data platforms, data exchanges, AI models and citizen-led apps for improving participatory data-driven governance in India and other countries.

What are we looking for

We seek a dynamic professional with 3-5 years of experience to lead our data and AI-driven projects for the public good. This role involves working closely with civil societies and non-profits, government partners (senior bureaucrats, ministries and various departments), industry experts and multilateral institutions, as well as managing a multidisciplinary internal team of technologists, data strategists, domain experts, designers and researchers, to ensure high-quality execution of impact-driven projects.

The ideal candidate will have experience navigating public sector environments, a strong understanding of data and technology systems, and a keen ability to translate strategic goals into executable project plans.

In this role, you will be giving 25% of your time towards exploring new project opportunities and supporting scaling or expansion of initiatives, 65% towards managing and implementing ongoing projects, and the remaining 10% on broader organisational responsibilities.

Requirements

Key Responsibilities

Programme Planning and Management

• Plan and manage capacity-building cohorts from outreach and onboarding through delivery, evaluation and handover.
• Maintain work plans, schedules, budgets, project trackers, risk logs and clear ownership of tasks across multiple workstreams.
• Coordinate internal teams, facilitators and external partners to keep activities and deliverables on schedule.
• Anticipate recruitment, engagement and delivery risks, and develop practical backup plans.

Partnerships and Participant Engagement

• Build relationships with nonprofits, funders and ecosystem organisations to support outreach and recruitment.
• Manage applications, selection, onboarding and regular communication with participating organisations.
• Serve as the primary operational contact for participants, responding to queries and connecting them with the right technical or learning support.
• Monitor participation, follow up where engagement drops and help create opportunities for peer learning.

Delivery and Quality Management

• Organise virtual sessions, in-person workshops and mentoring activities, including logistics, materials, access and facilitator schedules.
• Coordinate with the curriculum lead and subject experts to ensure sessions and learning materials are ready on time.
• Support baseline assessments, feedback collection and end-line evaluation. Maintain accurate attendance and engagement records.
• Prepare progress updates, meeting notes and documentation required for reporting and future reuse of the programme.

Field Engagement and Travel

• Coordinate with participating organisations and local partners during workshops and field activities.
• Travel for programme activities when required outside of Delhi if need be.

What is Required

• At least 3 to 5 years of experience managing cohorts, training programmes, partnerships or multi-stakeholder initiatives, preferably in the nonprofit or social impact sector.
• Strong understanding of digital products, data and AI tools, including familiarity with relevant vocabulary, use of AI tools, product development cycles, APIs, data visualisation trends, and commonly used tools.
• Understanding of data governance, open data, data privacy, civic technology, and public policy.
• Strong planning, coordination, documentation and problem-solving skills, with experience managing several activities at once.
• Excellent written and verbal communication skills and the ability to work with partners, participants and multidisciplinary teams.
• Hands-on familiarity with tools like G Suite, Slack, spreadsheets, shared documents, forms, virtual meeting tools and project management platforms to track delivery and report progress.
• Demonstrated experience in managing multi-stakeholder initiatives with a focus on impact and delivery.
• Excellent communication and problem-solving abilities, with experience handling on-ground complexities and government interactions

How we work

CivicDataLab is based out of Delhi and has the presence of project teams located in Assam, Odisha, and Himachal Pradesh. We follow a hybrid model where our bandhus work out of the office for a minimum of 12 days per month (i.e) 3 days a week. We use open-source tools and agile methodologies in organising our work.

Perks of Working with Us

At CivicDataLab, we always emphasise the wellness of our bandhus. This includes any Expenditure done for the purpose of Wellness Setup, except any financial instrument, any expense that can be claimed as a deductible expense under Income Tax rules, any goods and services that attract a combined tax, cess or duty of more than 28%. If you're interested in taking classes that enhance your overall physical or mental well-being, you have an INR 60,000 annual stipend to do so. For some people, that might mean a monthly massage. Some take photography lessons or learn a musical instrument or buy a gym membership. It's up to you; the point is to learn something that you feel enriches you as a person.

Professional growth and development Allowance

At CivicDataLab, we encourage everyone to take up things that help one grow professionally, and you get an annual kitty of INR 60,000 to do so. This includes attending or speaking at conferences and workshops, taking courses, acquiring hardware or software licenses or even joining summer schools. We feel that learning a skill should never be a hurdle to solve important problems for the community.

Cost to Organisation(CTO) range

Please note: This figure includes both fixed remuneration, perks and Incidental components such as salary, statutory benefits, professional development, wellness, travel infrastructure, and other operational support costs incurred by the organisation.

Our Commitment to Diversity

We are committed to inclusive hiring and strongly encourage applicants from diverse and underrepresented gender and caste identities and/or sociocultural backgrounds to apply for this role. Our organisational policies are gender-neutral, including POSH policy and leave policy. We provide 6 months of paid time off as parental leave for the primary caregiver and 6 weeks of paid time off for the secondary caregiver, including adoption.

Our Hiring Process

The entire hiring process averages between 3-4 weeks and comprises the following simple steps:

If you are shortlisted We will have an Introductory discussion to know better and check your fitment and interest.

Based on how our discussion goes, you will be asked to demonstrate a presentation for 15 minutes with not more than 8 slides highlighting any one impactful program led/conceptualised by you in the domain of climate change or data-driven decision making, highlighting your contribution to it.

If all goes well, we’ll have a final ‘Culture Discussion’ round, and you get to meet the rest of the team

Note

We appreciate your interest in joining CivicDataLab. Applications for this position will be reviewed on a rolling basis. Therefore, we strongly encourage you to apply at the earliest opportunity. Due to the volume of applications we receive, only shortlisted candidates will be contacted for the next stage of the selection process.