Project Management Executive

Akino Labs; Vadodara; Hybrid; INR 600,000 - 900,000; Full time

Job summary

Akino Labs in Vadodara is seeking a ProjectManagementExecutive to support planning, coordination, execution, and delivery of software projects. The role requires close coordination with clients, Project Managers, Product Managers, Developers, QA Engineers, Designers, and leadership to meet scope, timelines, and quality standards.

The ideal candidate is organized, proactive, and detail-oriented, thriving in a fast-paced technology environment. Hybrid work arrangement in Vadodara is available.

Qualifications

• 1–3 years of experience in project coordination, project management, software delivery, or a related role.
• Strong understanding of software development lifecycle (SDLC).
• Working knowledge of Agile/Scrum methodologies.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist in planning and executing software projects from initiation through delivery.
• Break requirements into actionable tasks, milestones, and deliverables; define timelines and ownership.
• Coordinate Agile/Scrum ceremonies and maintain sprint plans, backlogs, and task boards.
• Track progress against plans and identify deviations for corrective action.
• Coordinate activities across development, QA, UI/UX, product, and other teams.
• Manage client and stakeholder communications, meetings, minutes, and updates.
• Document requirements, acceptance criteria, project plans, risk/issue registers, and releases.
• Proactively manage risks, blockers, and dependencies; escalate when needed.
• Prepare weekly/monthly project status reports and dashboards.

Skills

Project coordination

Project management

SDLC understanding

Agile/Scrum

Communication skills

Time management

Documentation

Education

B.Tech/B.E.

MBA–(Project Management/Operations)

BBA/BMS

Tools

Jira

Confluence

ClickUp

Asana

Trello

Monday.com

Notion

Job description

Position:ProjectManagementExecutive

Department:ProjectManagement/Delivery

Location:Vadodara/Hybrid

EmploymentType:Full-Time

Experience:1–3Years

AbouttheRole

WearelookingforaProjectManagementExecutivetosupporttheplanning,coordination,execution,anddeliveryofsoftwareandtechnologyprojects.

Therolerequiresclosecoordinationwithclients,ProjectManagers,ProductManagers,Developers,QAEngineers,Designers,andinternalleadershiptoensureprojectsaredeliveredwithinagreedscope,timelines,andqualitystandards.

Theidealcandidateshouldbeorganized,proactive,detail-oriented,andcomfortableworkinginafast-pacedtechnologyenvironment.

KeyResponsibilities

ProjectPlanning&Execution

• Assistinplanningandexecutingsoftwareprojectsfrominitiationthroughdelivery.
• Breakprojectrequirementsintoactionabletasks,milestones,anddeliverables.
• Definetimelines,dependencies,priorities,andownership.
• Trackprojectprogressagainstplannedschedules.
• Identifydeviationsandworkwithrelevantteamsoncorrectiveactions.
• Ensuredeliverablesarecompletedwithinagreedtimelines.

Agile&SprintManagement

• CoordinateAgile/Scrumceremoniesincluding:
  • SprintPlanning
  • DailyStand-ups
  • SprintReviews
  • Retrospectives
• Maintainsprintplans,backlogs,andtaskboards.
• Tracksprintcommitmentsandcompletion.
• Monitorteamcapacityandworkload.
• Ensuretasksanduserstoriesareproperlydefinedbeforedevelopment.
• Trackcarry-forwardtasksandidentifyrecurringdeliveryissues.

TeamCoordination

• Coordinateactivitiesacrossdevelopment,QA,UI/UX,product,andotherteams.
• Followuponassignedtasksanddeliverables.
• Identifyblockersanddependencies.
• Ensureissuesareescalatedtotheappropriatestakeholders.
• Maintainclearcommunicationacrossprojectteams.
• Helpteamsstayalignedwithprojectpriorities.

Client&StakeholderManagement

• Participateinclientmeetingsandrequirementdiscussions.
• Understandanddocumentclientrequirements.
• Trackclientactionitems,approvals,inputs,anddependencies.
• Provideregularprojectupdatestostakeholders.
• Preparemeetingagendasandminutesofmeetings.
• Maintainaclearrecordofprojectdecisionsandchanges.
• Communicatedelaysandrisksproactively.

Requirements&Documentation

• Convertbusinessrequirementsintostructuredprojecttasksanduserstories.
• Maintain:
  • Requirementdocuments
  • Userstories
  • Acceptancecriteria
  • Projectplans
  • Meetingminutes
  • Action-itemtrackers
  • Risk/issueregisters
  • Releasedocumentation
• Ensurerequirementsaresufficientlyclearbeforedevelopmentbegins.
• Maintainprojectdocumentationthroughouttheprojectlifecycle.

Risk,Issue&DependencyManagement

• Identifypotentialdeliveryrisksearly.
• Maintainprojectriskandissueregisters.
• Trackblockersanddependenciesthroughresolution.
• Escalatecriticalissuesinatimelymanner.
• Assistindevelopingmitigationplans.
• Monitorscopechangesandtheirimpactontimelinesandresources.

Quality&DeliveryCoordination

• CoordinatecloselywithQAteamsduringtestingcycles.
• Trackdefectsandtheirresolution.
• MonitorUATactivitiesandclientfeedback.
• Coordinatereleasereadiness.
• Ensureagreeddeliverablesarecompletedbeforeprojectclosure.
• Supportpost-releaseissuetrackingandresolution.

Reporting&Analytics

• Prepareweeklyandmonthlyprojectstatusreports.
• Trackkeyprojectmetricssuchas:
  • Plannedvs.completedwork
  • Sprintvelocity
  • Taskcompletion
  • Defectstatus
  • Deliverytimelines
  • Blockers
  • Resourceutilization
  • Projectrisks
• Preparemanagementdashboardsandpresentations.
• Providedata-drivenprojectupdatestoleadership.

ProcessImprovement&Automation

• Identifyinefficienciesinproject-managementprocesses.
• Standardizeprojecttemplates,workflows,andreporting.
• ExploreAIandautomationfor:
  • Meetingsummaries
  • Requirementdocumentation
  • Statusreporting
  • Taskcreation
  • Riskidentification
  • Projectanalytics
  • Follow-uptracking
• Contributetoimprovingprojectdeliveryprocessesacrosstheorganization.

RequiredSkills

• 1–3yearsofexperienceinprojectcoordination,projectmanagement,softwaredelivery,orarelatedrole.
• Strongunderstandingofsoftwaredevelopmentlifecycle(SDLC).
• WorkingknowledgeofAgile/Scrummethodologies.
• Strongcommunicationandinterpersonalskills.
• Excellentorganizationalandtime-managementabilities.
• Strongfollow-upandcoordinationskills.
• Abilitytomanagemultipleprojectsorworkstreams.
• Stronganalyticalandproblem-solvingabilities.
• Gooddocumentationandreportingskills.
• ProficiencyinExcel/GoogleSheetsandPowerPoint.

TechnicalUnderstanding

Thecandidatedoesnotneedtobeadeveloperbutshouldunderstandbasictechnologyconcepts,including:

• Webandmobileapplicationdevelopment
• Frontendandbackenddevelopment
• APIs
• Databases
• QAandtesting
• Deploymentandreleaseprocesses
• Basiccloudconcepts
• Versioncontrol/Git
• Softwaredevelopmentenvironments

Theabilitytounderstandtechnicaldiscussionsandtranslatethemintoprojectactionsisimportant.

ProjectManagementTools

Experiencewithoneormoreofthefollowingispreferred:

• Jira
• ClickUp
• Asana
• Trello
• Monday.com
• Notion
• Confluence
• MicrosoftTeams
• Slack

GoodtoHave

• PMP/CAPM/Scrumcertification.
• ExperienceworkingwithSaaSorsoftware-productcompanies.
• Experiencemanagingclient-facingprojects.
• Experiencewithwebormobiledevelopmentprojects.
• ExposuretoAIproductsorAI-enabledworkflows.
• Experiencewithprojectdashboardsandreporting.
• Basicunderstandingofproductmanagement.
• Experienceworkingwithinternationalclients.

KeyPerformanceIndicators

Performancewillbeevaluatedbasedon:

• Projectdeliveryagainstcommittedtimelines
• Accuracyofprojecttrackingandreporting
• Sprintexecutionandpredictability
• Timelinessofriskandblockerescalation
• Requirementclarity
• Stakeholdercommunication
• Qualityofprojectdocumentation
• Teamcoordination
• Clientsatisfactionandresponsiveness
• Processimprovementsimplemented

PreferredEducationalBackground

• B.Tech/B.E.
• BCA/MCA
• BBA/BMS
• MBA–ProjectManagement/Operations/TechnologyManagement
• Otherrelevanttechnicalormanagementqualification

Equivalentpracticalexperiencemaybeconsidered.

CandidateProfile

Wearelookingforsomeonewho:

• Takesownershipinsteadofwaitingforinstructions.
• Followsupconsistentlywithoutcreatingunnecessaryfriction.
• Candistinguishbetweenagenuineblockerandaroutinedelay.
• Escalatesproblemsearlyratherthanhidingthem.
• Iscomfortableworkingwithbothtechnicalandnon-technicalstakeholders.
• Canmanagemultipleprioritieswithoutlosingtrackofdetails.
• Usesdatatounderstandprojecthealthratherthanrelyingonlyonverbalupdates.
• Iswillingtolearntechnologyandbusinessprocessesquickly.

SelectionProcess

Candidatesmaybeevaluatedthrough:

1. HRscreening
2. Project-managementandAgileknowledgeassessment
3. Practicalproject-managementcasestudy
4. Technical/managerialdiscussion
5. Finalmanagementdiscussion

PracticalAssessmentExample

Candidatesmaybeaskedtotakeasamplesoftwareprojectand:

• Createaprojectplan.
• Definemilestonesanddependencies.
• Convertrequirementsintotasks.
• Createasprintplan.
• Identifyrisksandblockers.
• Prepareaweeklystatusreport.
• Handleasimulatedprojectdelay.
• Presenttheprojectstatustomanagement.