Project Management Executive

Solitaire; Pune District; On-site; INR 420,000 - 660,000; Full time

Job summary

Solitaire in Baner, Pune, is hiring an Executive-Project Management to lead documentation, approvals, and government liaison for premium residential and commercial projects. You will organize records, prepare official letters, and ensure compliant submission to authorities.

The role demands rigorous document control, coordination with consultants, architects, engineers, and internal departments, plus trackers and periodic status reports to keep projects on schedule and auditable.

Responsibilities

• Maintain accurate records of all incoming and outgoing correspondence related to government authorities, consultants, statutory approvals, NOCs, and project documentation.
• Organize and maintain both physical and digital files for all approval-related documents.
• Ensure proper indexing, classification, and retrieval of project records.
• Draft, type, and format official letters, applications, covering letters, and correspondence addressed to Municipal Corporations, Planning Authorities, Fire Department, Environment Authorities (MoEF/SEIAA), Revenue Department, and other statutory bodies.
• Coordinate with internal stakeholders to obtain required information for preparing official communications.
• Prepare complete documentation sets for statutory approvals, including applications, annexures, drawings, compliance reports, supporting documents, and covering letters.
• Verify documentation for accuracy, completeness, and compliance before submission.
• Coordinate with consultants, architects, engineers, and internal departments to collect necessary documents within defined timelines.
• Scan, upload, and systematically archive all project documents on the organization's document management system or server.
• Maintain standardized folder structures, file naming conventions, and document version control.
• Ensure regular backup and secure storage of confidential project documents.
• Maintain trackers for submissions, approvals, statutory compliances, follow-ups, queries, and document status.
• Monitor approval timelines and proactively follow up with internal teams for pending documentation.
• Provide periodic status reports on project approvals and documentation progress.
• Coordinate with government liaison teams, consultants, architects, legal, engineering, and project teams for document collection and submission.
• Support the Government Liaison team in ensuring timely completion of statutory approval processes.
• Assist in maintaining records for audits, inspections, and regulatory reviews.

Job description

Solitaire is one of the fastest growing organizations in the real estate sector with its premium residential & commercial projects in Pune.

We are currently hiring for the role of Executive-Project Management for our Baner, Pune location.

Key Responsibilities

1. Documentation Management

• Maintain accurate records of all incoming and outgoing correspondence related to government authorities, consultants, statutory approvals, NOCs, and project documentation.
• Organize and maintain both physical and digital files for all approval-related documents.
• Ensure proper indexing, classification, and retrieval of project records.

2. Official Correspondence

• Draft, type, and format official letters, applications, covering letters, and correspondence addressed to Municipal Corporations, Planning Authorities, Fire Department, Environment Authorities (MoEF/SEIAA), Revenue Department, and other statutory bodies.
• Ensure all correspondence complies with organizational standards, authority-specific formats, and submission protocols.
• Coordinate with internal stakeholders to obtain required information for preparing official communications.

3. Project Approval Documentation

• Prepare complete documentation sets for statutory approvals, including applications, annexures, drawings, compliance reports, supporting documents, and covering letters.
• Verify documentation for accuracy, completeness, and compliance before submission.
• Coordinate with consultants, architects, engineers, and internal departments to collect necessary documents within defined timelines.

4. Digital Records & Document Control

• Scan, upload, and systematically archive all project documents on the organization's document management system or server.
• Maintain standardized folder structures, file naming conventions, and document version control.
• Ensure regular backup and secure storage of confidential project documents.

5. Compliance & Approval Tracking

• Maintain trackers for submissions, approvals, statutory compliances, follow-ups, queries, and document status.
• Monitor approval timelines and proactively follow up with internal teams for pending documentation.
• Provide periodic status reports on project approvals and documentation progress.

6. Coordination & Administrative Support

• Coordinate with government liaison teams, consultants, architects, legal, engineering, and project teams for document collection and submission.
• Support the Government Liaison team in ensuring timely completion of statutory approval processes.
• Assist in maintaining records for audits, inspections, and regulatory reviews.