Project Executive (Site Supervision, Monitoring Role)

Arqen Build Llp; Mumbai; On-site; INR 1,200,000 - 2,400,000; Full time

Benefits offered by this job

Fixed salary aligned to market

Performance-linked incentives

Dashboard & analytics exposure

Premium projects

Job summary

Arqen Build Llp is seeking an Executive - Project Operations in Mumbai to lead delivery from technical review to handover, ensuring quality, cost and schedule adherence. You will coordinate site teams, vendors and client partners within the Execution-First framework, driving transparent progress and risk mitigation.

The role requires 2–8 years in interiors/project management, skilled in reading drawings, budgeting, and schedule optimization, with strong client and vendor communication.

Qualifications

• Formal Education (12+) in any stream; civil/architecture/interior relevant adds advantage.
• 2–8 years of project management in interiors, fit-out or turnkey projects.
• Strong understanding of materials, finishes, services coordination and trade sequencing.
• Able to read drawings, prepare BOQs, estimate and control costs; plan schedules.
• Proven ability to deliver on time and on budget; manage site teams.
• Excellent client, designer and vendor communications.

Responsibilities

• Pre-execution planning: review drawings/BOQs; prepare feasible execution plan and budget.
• Execution and schedule management: allocate teams; monitor progress; coordinate trades; run site reviews.
• Quality assurance: ensure digital checklists, inspections, and quality checkpoints; rectify defects.
• Procurement, material and cost control: oversee procurement; track usage; manage budgets and change orders.
• Client and stakeholder management: act as main contact for homeowners, architects and vendors; provide updates.
• Team leadership and process discipline: hire/train site manpower; enforce Build1st processes; ensure safety and compliance.
• Handover and after-sales: lead final inspection; coordinate warranty and post-handover service.

Skills

Execution mindset

Transparency

Planning and problem-solving

Commercial awareness

Team leadership

Education

12+ education (Civil/Architecture/Interior/related)

Tools

Project management software

Spreadsheets

Dashboards

Job description

Job Description : Executive - Project (90% Site Supervision and Monitoring, 10% Reporting & coordination)

Department: Operations

Location: Mumbai, with regular site visits

Employment type: Full-time

Experience: 2 to 8 years managing interior fit-out, Interior turnkey finishing projects of high - end residencial spaces.

Role summary

The Executive - Project Operations owns delivery of each Build1st project from the first technical review to handover and warranty. The one is accountable for quality, cost, schedule and client trust also will translate designs from architects and designers into build-able, scheduled and costed execution plans, lead the site teams and vendor network and ensure everything runs through Build1st's Execution-First Framework, with transparency at every step. The one might be the main point of contact for clients and design partners.

Key responsibilities:

Pre-execution planning

• Review drawings, BOQs and specifications with architects and designers; run the Technical Feasibility Check and flag anything that is not build-able, sustainable or cost-realistic before work begins.
• Prepare the project plan, including a day-wise execution plan visible to the client from day zero.
• Work with the scheduling system to allocate skilled teams and resources and build realistic, optimised timelines.
• Finalise budget, cost baseline and procurement plan, and get client approval on scope, specs and milestones.

Execution and schedule management

• Handle the Site manpower and ensure daily plans are executed, tracked and updated.
• Monitor progress against schedule, identify risks early and put recovery plans in place to prevent delays.
• Coordinate trades, vendors and suppliers so sequencing, lead times and site access never become bottlenecks.
• Run regular site reviews and internal progress meetings.

Quality assurance

• Make sure digital checklists, photo and video evidence and quality checkpoints are completed at every stage.
• Conduct or coordinate inspections and technical audits; enforce rectification of defects before stage sign-off.
• Ensure no project is marked complete without final inspection, client approval and quality assurance.

Procurement, material and cost control

• Oversee transparent procurement: approved brands only, authenticated vendors, receipts and quantity verification.
• Track material usage and waste against plan and investigate variances.
• Manage budget using the platform's real-time cost tracking; control change orders, approvals and billing so there are no hidden costs or surprise overruns.
• Handle vendor negotiations, work orders, certification of bills and payment milestones in line with company policy.

Client and stakeholder management

• Be the primary contact for homeowners, architects, designers and interior brands.
• Provide proactive updates (live progress, photos, cost position, upcoming activities) through the client portal and regular reviews.
• Manage expectations honestly, handle changes and escalations professionally, and protect trust.

Team leadership and process discipline

• Hire, Train, coach and evaluate Site manpower.
• Embed and improve Build1st's processes; give feedback to the product team on in case of any improvisations in the platform and app on real sites.
• Maintain safety, compliance and statutory requirements on site.

Handover and after-sales

• Lead final inspection, snagging, documentation, client walkthrough and handover.
• Coordinate warranty claims, Annual Maintenance Contracts (AMC) and post-handover service.
• Capture lessons learned and feed them back into the system (checklists and schedules.)

Requirements

• Formal Education (12+) in any stream (Civil Engineering, Architecture, Interior Design or a related field (or equivalent experience) will be an added advantage.
• 2 to 8 years of project management experience in interiors, fit-out or turnkey projects.
• Strong understanding of materials, finishes, services coordination, joinery and trade sequencing.
• Proven ability to read drawings, prepare BOQs, estimate and control costs, and plan schedules.
• Track record of delivering on time and on budget, and of managing and developing site teams.
• Excellent communication with clients, designers and vendors.
• Comfortable with digital tools: project management software, spreadsheets, apps and dashboards.

Good to have :

• Experience with data-driven or tech-enabled project monitoring.
• Experience working closely with architects and design firms.
• Existing relationships with quality vendors and contractors.
• Experience with commercial or high-end residential projects.

Skills and attributes

• Execution mindset: bias for getting things built right over talking about it.
• Commitment to transparency, including sharing bad news early and with evidence.
• Strong planning, prioritization and problem-solving skills across multiple projects.
• Commercial awareness and rigorous cost discipline.
• Calm, credible and client-ready under pressure.
• A leader who builds teams that follow the process without needing to be policed.

What we offer

• Compensation: Market-aligned Fixed Salary, plus Performance Linked incentives] [Allowances, insurance as per company's policy].
• The chance to build and shape India's first Execution-First interiors platform.
• The opportunity to work on Real-time dashboards and the upcoming Build1st App.
• Exposure to leading architects, designers and premium projects.
• Growth path.