Project Coordinator (AI Data & Vendor Operations)

Hurix; India; Hybrid; INR 450,000 - 650,000; Full time

Job summary

Hurix is seeking a proactive Project Coordinator for AI Data & Vendor Operations in Chennai. You will drive execution, tracking, and management of global AI/ML data initiatives, coordinating internal teams with external vendors, freelancers across annotation, speech, NLP, and localization.

The role requires 1–2 years in AI data operations or vendor coordination, strong Excel skills, and the ability to manage schedules, SLAs, and risk.

Qualifications

• 1–2 years of AI annotation, data operations, vendor management, or project coordination experience.
• Experience coordinating with freelancers, contractors, and virtual teams to ensure timely delivery.
• Willingness to work in rotational shifts and adjust week-offs per project needs.
• Advanced proficiency in MS Excel or Google Sheets for master trackers and data hygiene.
• Excellent follow-through and problem-solving with proactive action item closure.
• Strong written and verbal communication to interface with vendors and internal teams.

Responsibilities

• Vendor Sourcing & Research: identify, screen, and map prospective vendors and freelancer pools.
• Outreach & Communication: manage vendor outreach, distribute RFQs, schedule calls, maintain logs.
• Vendor Onboarding & Management: lead end-to-end onboarding for vendors and freelancers.
• Freelancer & Virtual Team Coordination: monitor daily deliverables and performance for timely output.
• Resource Pooling & Relationship Building: maintain strong vendor relationships and diverse pools.
• Requirement Analysis: collaborate with BD and PMs to understand new process requirements.
• Project & Workflow Coordination: track timelines, deliverables, dependencies, and cross-functional items.
• Commercials & Rate Cards: compare rate cards with benchmarks for leadership review.
• Quality & Delivery Assurance: monitor outputs to meet SLAs and quality standards.
• Data Management & MIS Reporting: maintain master trackers and generate periodic reports.

Skills

Vendor management

Vendor sourcing

Stakeholder communication

Excel/data tracking

Project coordination

Freelancers coordination

Tools

Jira

Asana

Job description

Job Title: Project Coordinator AI Data & Vendor Operations

Experience: 2-3 Years

Location: Kilpauk, Chennai

Work Mode: Work from Office /Remote/ Hybrid- 5/6 days as per business requirement

Shift: Flexibility to work across different shifts

Employment Type: Permanent

Department: AI Content

About the Role:

We are seeking a proactive, detail-oriented Project Coordinator AI Data & Vendor

Operations to drive the execution, tracking, and operational management of our global

AI/ML data initiatives. In this role, you will act as the primary liaison connecting internal

cross-functional teams (Operations, QA, Procurement, Legal, Finance, BD) with external

vendors, virtual teams, and freelancers across AI/ML data domains (annotation,

speech/audio, computer vision, NLP, LLM evaluation, localization).

The ideal candidate thrives in a fast-paced environment, excels at managing structured

data trackers, has hands-on experience

Key Responsibilities:

• Vendor Sourcing & Research: Identify, screen, and map prospective vendors
• and freelancer pools based on project requirements across various AI/ML
• capabilities, geographies, and languages.
• Outreach & Communication: Manage vendor outreach (email, LinkedIn),
• distribute RFQs and rate-card templates, schedule introductory calls, and
• maintain communication logs.
• Vendor Onboarding & Management: Lead end-to-end onboarding for new
• vendors, virtual teams, and freelancers (NDAs, service contracts, compliance
• checks, sample test evaluation loops).
• Freelancer & Virtual Team Coordination: Actively manage and coordinate
• daily deliverables and performance of freelancers and virtual teams to ensure
• smooth work transitions and timely output.
• Resource Pooling & Relationship Building: Establish and maintain strong
• vendor relationships; build a robust, diverse pool to support varying annotation
• requirements.
• Requirement Analysis: Collaborate with BD and Program Managers to
• analyze and understand new process requirements as they arrive.
• Project & Workflow Coordination: Assist Program Managers in tracking
• timelines, deliverables, dependencies, and cross-functional action items across
• concurrent AI projects.
• Commercials & Rate Cards: Collect, validate, and compare vendor/freelancer
• rate cards against historical and market benchmarks to highlight cost variances
• to leadership.
• Quality & Delivery Assurance: Actively monitor team output to ensure all
• customer quality standards, SLAs, and delivery timelines are consistently met.
• Data Management & MIS Reporting: Maintain accurate master trackers
• (Excel/Google Sheets) and generate daily/weekly operational reports on pipeline
• metrics and project status.

Key Requirements & Qualifications

• Experience: 1 to 2 years of experience in AI annotation, data operations, vendor
• management, or project coordination.
• Freelancer Coordination: Proven experience managing and coordinating
• with freelancers, contractors, and virtual teams for timely delivery.
• Shift & Week Off Flexibility: Willingness and flexibility to work in rotational
• shifts and adjusted week-offs as per project and business requirements.
• Data & Technical Skills: Advanced proficiency in MS Excel or Google Sheets
• (master trackers, formulas, data hygiene); familiarity with project tools (Jira,
• Asana) is a plus.
• Execution & Ownership: Exceptional follow-through and problem-solving
• skills, with a proactive approach to closing pending action items.
• Communication & Collaboration: Exceptional written/verbal
• communication skills to interface confidently with external vendors/freelancers
• and internal teams.
• Domain Readiness: Eager to learn AI/ML data operations (data labeling,
• computer vision, speech, LLM evaluation). Complete training provided!